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Grants and Other Financial Assistance Programs: FY2013

District and School Assistance Grant
Fund Code: 323-B,220-E

Purpose: The purpose of this grant program is to support improvement in Level 3 districts, districts that were Level 3 in FY12, and four eligible Level 4 districts (i.e., Gill-Montague, Randolph, Southbridge, and Salem) and their schools through participation in regionally based professional development and assistance initiatives associated with the District and School Assistance Centers (DSACs). DSAC regional assistance is designed to enhance district and regional capacity to plan, implement, and sustain practices to improve student performance and is aligned with the Massachusetts District Accountability and Assistance Framework.
Priorities: Grant funds will provide support to districts for expenses for staff to participate in initiatives and activities that align with the ESE District Standards and Indicators, including ESE approved professional development courses and/or to access other school and district improvement assistance offered through or agreed upon by the District and School Assistance Center's Regional Assistance Director.

Priority will be given to initiatives and activities aligned with one or more of the priority goals of the Department of Elementary and Secondary Education: Preparing Students for Success in College and Careers through: Strengthening Curriculum and Instruction; Improving Educator Effectiveness; Turning Around Low Performing Schools; and Using Data Effectively to Support Student Achievement.
Eligibility: Level 3 districts, districts that were Level 3 in FY12, and the following Level 4 districts: Gill-Montague, Randolph, Southbridge, Salem. (See attached FY13 District and School Assistance Grant Allocation List.)

Districts in Level 3 status ONLY because of low MCAS participation rates are not eligible to receive funds through this grant.
Funding: Up to $1.4 million is available through Federal Title I School Improvement funds, and $600,000 through State Targeted Assistance funds to be distributed among the eligible districts in the six DSAC regions. See attached FY13 District and School Assistance Grant Allocation List.

If you are a district in status because of:

Lowest 20% MCAS performance, Title I allocations are based on low income enrollment in Level 2 and 3 Title I schools in eligible districts. State Targeted Assistance allocations are based on the total enrollment in Level 2 and 3 schools in eligible districts.

Persistently low graduation rate, State Targeted Assistance allocations are based on the total enrollment in the schools identified because of persistently low graduation rate.

Exiting Level 3 status in FY12, Title I and State Targeted Assistance allocations are 50% of those for current Level 3 districts in the lowest performing 20% on MCAS.
Fund Use: Fund use must be consistent with the priorities described above and requirements associated with the following funding sources:

Title I School Improvement Funds (Fund Code 323-B) must be used to support improvement initiatives in Title I schools in Level 2, 3, or 4 status. All funds from this source must be attributed to Title I schools. (A special worksheet is included in the budget workbook for this purpose.) Funds must supplement, and not supplant, non-federal funds that would otherwise be used for activities authorized under this grant.

State Targeted Assistance Funds (Fund Code 220-E) may be used to support priority strategic professional development and assistance initiatives designed to raise performance in eligible districts and any of their schools. State Targeted Assistance funds may be used through August 31, 2013. Applications must include two budgets reflecting Fiscal Year 2013 (upon-approval - June 30, 2013) and Fiscal Year 2014 (July 1, 2013- August 31, 2013) included in the Budget Workbook. Districts may be required to submit updated budget forms for FY14.

Funds may be used for the following:
  1. Vendor costs on a per participant basis for educators to participate in regional or statewide ESE-approved professional development courses;
  2. Vendor costs on a per course basis for funding an ESE-approved professional development course for delivery in the district or in partner-ship with other districts;
  3. Stipends for educators to participate in designated professional development beyond contractual hours or payment for substitutes while teachers participate in professional development in ESE approved courses and DSAC assistance activities;
  4. In-state travel and mileage associated with attendance at professional development;
  5. Materials or supplies directly related to proposed professional development and other targeted assistance;
  6. Other costs related to school and district improvement initiatives in consultation with the DSAC Regional Assistance Director (See Part III Required Information Plan for District and School Assistance Grant Fund Use.)
Funds may not be used to provide refreshments.

Note: All vendor costs for professional development will be paid directly by districts. Regional courses from the ESE-approved list will be delivered only if there are sufficient participants from a region or regions to fill a course.
Project Duration: Federal Title I: Upon Approval - 8/31/2013
State Targeted Assistance School Year: Upon Approval - 6/30/2013
State Targeted Assistance Summer: 7/1/2013 - 8/31/2013
Program Unit: School Improvement Grant Programs and Regional System of Support
Contact: Karen Johnston kjohnston@doe.mass.edu
Phone Number: (781) 338-3539
Date Due: Complete proposals may be submitted at any time before the grant deadline of Friday, March 15, 2013 and will be processed as they are received. Partial proposals to fund school year activities will be accepted.

Districts proposing to fund school-year activities must submit a proposal at least four weeks before planned expenditures. Note in the subject line of the Part III email submission: SCHOOL-YEAR FUNDING REQUESTED.

All proposals must be submitted by Friday, March 15, 2013.

Proposals must be received at the Department by 5:00 p.m. on the date due.
Required Forms: To apply for funding, submit a grant application that includes all of the required forms.
  1. Download MS EXCEL file  Part I and II - Electronic Budget Workbook for each fund code and time period (includes the Standard Contract and Application for Program Grants and Budget Detail Pages): Fund Code 323-B: District and School Assistance Grant for Title I Eligible Schools.
  2. Download MS EXCEL file  Part I and II - Electronic Budget Workbook for each fund code and time period (includes the Standard Contract and Application for Program Grants and Budget Detail Pages): Fund Code 220-E: District and School Assistance Grant for District and School Activities through June 30, 2013 only.
  3. Download MS EXCEL file  Part I and II - Electronic Budget Workbook for each fund code and time period (includes the Standard Contract and Application for Program Grants and Budget Detail Pages): Fund Code 220-E: District and School Assistance Grant for District and School Activities from July 1 to August 31, 2013.
  4. Download PDF document Download MS WORD Document  Part III Required Information Plan for District and School Assistance Grant Fund Use. Districts will use this form to provide a narrative describing how grant funds will be used, their rationale for using funds in this way, and how the district will monitor the impact of District and School Assistance Grant-funded activities on professional practice and student outcomes.
  5. Download MS EXCEL file  PD Cost Worksheet: Regional and Statewide DSAC Professional Development Offerings. Districts will use this required worksheet to calculate total costs for all professional development by course and fund code.
  6. Download PDF document Download MS WORD Document  DSAC Grant Final Narrative Report Template: Districts will use this template to submit their final narrative report for the 2012-13 school year District and School Assistance Grant. Final Narrative Reports are due on September 30, 2013.
Additional Information:
  1. Download MS EXCEL file  Appendix A: FY13 District and School Assistance Grant Allocation List. This list provides information about district allocations by fund code.
  2. Download PDF document Download MS WORD document  Appendix B: Selecting and Enrolling in ESE-approved DSAC Professional Development Offerings. This document provides detailed information about working with your regional DSAC to enroll educators in these courses.
  3. Download PDF document Download MS WORD document  Appendix C: ESE Standards for Professional Development. This document provides a working draft of the ESE Professional Development standards.
  4. Download PDF document Download MS WORD document  Appendix D: Non-ESE-Approved Professional Development Template. This document provides a template and checklist for describing professional development proposals not selected from the DSAC professional development menu.
  5. Download PDF document Download MS WORD document  DSAC Course Parameters 2012: This reference document describes systemic components and expectations for DSAC professional development courses, and will be useful for completing the template in Appendix D.
  6. View HTML Page  2013 DSAC Professional Development Menu. The most recent list of professional development offerings, as well as an electronic link to detailed information about each course.
Submission Instructions: Mail two (2) copies of Signature Page with the original signature of the Superintendent to:

Karen Johnston
Office for the Regional System of Support
Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-5023


Email the Budget Workbook and required program information to: schoolimprovementgrants@doe.mass.edu


Last Updated: December 26, 2012
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