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Adult and Community Learning Services (ACLS)

FY2013 ABE Line Item Increase

December 3, 2012

Dear Program Directors,

I am pleased to announce an increase to the FY13 ABE line item Download PDF Document  Download Excel Document  . As a result of that increase, the following programs will receive either an increase in their current grant award or a new grant award that is a result of the increase in the line item:

  • Community Adult Learning Centers with the exception of Boston based programs (Fund Codes 340, 345 and 359)
  • ABE for Incarcerated Adults (Fund Codes 285, 563)
  • ABE Transition to Community College (Fund Code 668)
  • Primary Instruction by Volunteers (Fund Code 287)

It is important to note that the increase to the Boston region's allocation for Fund Codes 340, 345 and 359 was allocated in July 2012 and included in the original grant awards. At this time, increases to Boston programs reflect participation in a special project such as STAR, outstationing or distance learning.

The priority use of the increase must be to address the waitlist by adding seats and/or increasing the intensity of services. In FY13, a minimum of 50% must be used to increase services. Subject to the level of the FY14 appropriation, programs should plan to apply the funding to direct services including rate based and non-rate based classes and advising next year.

Information for Community Adult Learning Centers and ABE in Correctional Institutions

Add Instructional Services: Programs must do one or more of the following: add seats in existing classes; add new classes; modify existing classes to increase intensity; and/or add non rate based classes to add intensity.

Increase Advising Services: Programs may increase advising services.

Support Curriculum Development: Programs may use the funds to develop a curriculum that is aligned with the ABE Curriculum Frameworks and that focuses on assisting all students to master college and career readiness skills.

Support Professional Development: Programs may use funds to support professional development. ACLS strongly encourages programs to consider having Advisors participate in the Appreciative Advising on-line course offered from January 27th through March 24th by the University of South Carolina. The course provides a theoretical infrastructure and practical framework for advisors to optimize their interaction with students and colleagues in individual and group settings. The Appreciative Advising six phase model provides a fluid nonlinear scaffold to build trust and rapport with students to achieve the following: uncover students' strengths and skills, encourage and be inspired by students' dreams; co-construct action plans with students to make their goals a reality, support students as they carry out their plans, and challenge both themselves and the students to become even better. The Appreciative Advising course will provide a comprehensive overview of all six phases, as well as specific skills and techniques needed to implement the Appreciative Advising framework. Please note that the registration deadline is December 14, 2012.

Increase Access to Technology: Programs may use funds to increase access to technology.

Programs should consult with their Program Specialist prior to submitting a budget revision.

Information for ABE Transition to Community College

  • Programs must do one or more of the following:
    • Support the cost of math and/or writing workshops or intersession courses
    • Offer a boot-camp - an intensive 1 to 2 week instructional class focused on a specific content area (e.g., math)
    • Increase the number of advising hours
    • Purchase materials including books
    • Support the payment of student fees
    • Professional Development (e.g., Annual Directors' Meeting, Appreciative Advising Course and workforce development conferences)
    • Increase access to technology including purchasing a laptop for MAPT assessments
    • Support the participation of presenters/speakers in the College for Success or other classes

ABE Transition to Community College Programs should consult with their Program Specialist prior to submitting a budget revision.

Information for Primary Instruction by Volunteers

Programs must use funding to serve more students or to provide more support to currently enrolled students. The grant award increase may support the following: the development and delivery of tutor trainings (particularly trainings that enhances the alignment of what is taught with the curriculum frameworks); costs related to assessment; costs related to goal follow-up; and costs related to supporting students in their next steps.

In order to access the increases, programs that are funded by Fund Code 340, 359 will need to submit new Grant Application forms using Fund Code 345. Programs that are funded by Fund Code 563 will need to submit new Grant Applicants forms under Fund Code 285. Programs that are funded by Fund Codes 285, 287, 345 and 668 will need to submit a budget amendment. The required forms can be found at Grants Management Forms webpage.

Original Fund CodeNew Grant and Fund CodeAmendment Only
340, 359345 
345 345
287 287
285 285
668 668

Please note that the funding amounts include increases to support participation in the STAR project, distance learning, outstationing and participation on the New England Resource Literacy Board of Directors. Please contact your Program Specialist for details.

Attached please find Download PDF Document Download Word Document  "Steps in Making Program Design Changes". This document outlines the steps that programs will need to take to modify the FY13 SMARTT program design. Please consult with your Program Specialist prior to submitting a revised FY13 Program Plan and budget.

On behalf of Adult and Community Learning Services, I want to acknowledge the additional work that you will need to do to successfully serve additional students and thank you for your efforts to serve those students who have already waited too long to be in an adult basic education class.

With Literacy in Mind.

Anne Serino
ABE State Director

Last Updated: December 4, 2012
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