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Adult and Community Learning Services (ACLS)

FY18 Open and Competitive RFP Boston Area Q&A

New Q&As in red

  1. Q: I am interested in the ABE portion of the grant and currently have a long waiting list. Can I serve the students on my waiting list first?

    A: Students currently enrolled in the WAITT house classes must be given priority first and then you may offer slots to students on your wait list.

  2. Q: We have space in our existing site and want to offer ABE classes there. Can I offer classes at my current site?

    A: Priority will be given to programs that can offer ABE services in or close to the South End area of Roxbury.

  3. Q: We have had success in grouping GLE's by class differently. Do we have to keep the ABE class plan or can we make minor adjustments?

    A: The class plan included in the application is the design that was in place in FY17 but we understand that an applicant might want to make changes to the schedule. An applicant may propose a revised class plan in a grid. Please keep in mind that we are asking you to prioritize the students currently enrolled at that site and this is the schedule they are used to. Any revised class plan, with a rationale for the revision, will be considered as part of the applicant's response to this question.

  4. Q: Do we submit through EdGrants?

    A: No, you need to mail (or hand deliver) hard copies of three (3) sets of the application each with the original signature of the Superintendent/Executive Director/President in blue ink.

    Mail to:
    Barbara Pope, Office Coordinator
    Adult and Community Learning Services
    Massachusetts Department of
    Elementary and Secondary Education
    75 Pleasant Street 3rd Floor
    Malden, MA 02148-4906

    Awarded Recipients: Upon award, recipients will be required to enter the approved budget and Part I in EdGrants. Once selected, recipients will be contacted with further instructions on the process.

  5. Q: At this time, we are unable to add additional match to the program, but we are interested in offering classes. What should we do?

    A: No match is required for Option One. No match is required for Option Two.

  6. Q: Is an agency located 3 miles from Dudley too far to be considered for the Boston RFP?

    A: The closer in proximity to the preferable locations, the more competitive an applicant will be.

    Option One
    Eligible applicants for Option One are current recipients of ACLS-funded Community Adult Learning Centers grants (Fund Codes 340 or 345) currently delivering a sequence or part of a sequence of ABE services (GLE 0-11.9 ) in Roxbury preferably within or close to the Dudley Square area of Roxbury.

    Option Two
    Eligible applicants for Option Two are current recipients of ACLS-funded Community Adult Learning Centers grants (Fund Codes 340 or 345) currently delivering a sequence or part of a sequence of ESOL services preferably within or close to the South End area of Roxbury.

  7. Q: As a program within BPS, we are required to pay union rates, which far exceed the state rate. We typically match this with funds from BPS, but the BPS budget for FY2018 is set and we could not get a match to cover the costs. Under this RFP, could teacher salaries exceed state rates in situations where the program could cover other substantial costs like rent, utilities, and admin?

    A: Not less than 75 percent of funds must be spent on adult basic education direct services; not more than 25 percent may be spent on administrative costs, including indirect costs. Yes, teacher salaries can exceed state rates.

    No match is required for Option One. No match is required for Option Two.

  8. Q: Do school districts need to submit the audit report or just 501c organizations?

    A: School districts and 501c3 organizations need to submit an audit report.

  9. Q: We are a small organization. We provided the first level of USES sequence. We currently provide two additional classes that fit the SPL required in the grants. We have outcomes for this class comparable to what we get on level 1. Are we eligible to apply since we are small?

    A: Eligible applicants may apply for both Options One and Two or one of the options.

    Option One
    Eligible applicants for Option One are current recipients of ACLS-funded Community Adult Learning Centers grants (Fund Codes 340 or 345) currently delivering a sequence or part of a sequence of ABE services (GLE 0-11.9 ) in Roxbury preferably within or close to the Dudley Square area of Roxbury.

    Option Two
    Eligible applicants for Option Two are current recipients of ACLS-funded Community Adult Learning Centers grants (Fund Codes 340 or 345) currently delivering a sequence or part of a sequence of ESOL services preferably within or close to the South End area of Roxbury.

  10. Q: If we enter in a partnership with a bigger organization and the bigger organization is the lead organization, what documents and what components of the application, should we fill out?

    A: The agency that submits the proposal would identify that services are delivered through a subcontract.

    1. Q: Is it OK to provide more hours of instruction if we can pay for it with our own money?

      A: Yes.

    2. Q: Will that increase our competitive edge?

      A: Proposals will be scored based on responses to the narrative questions, program design, and overall proposal. Cash match is not required but programs can propose additional services with cash match.

  11. Q: I notice that you did not specify the number of weeks of instruction. Should the number of weeks be between 32 and 40?

    A: Program services need to be of sufficient intensity and duration to effectively assist adults in developing the academic and other college and career-readiness skills needed to successfully transition to post-secondary education or training and stable employment that provides a family-sustaining wage. The proposed services can be in the range between 32-40 weeks.

  12. Q: Do we have to submit an admin cost worksheet?

    A: Programs do not have to submit an admin cost worksheet. The budget should indicate that 75% of funds support direct services.



Last Updated: June 9, 2017
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