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Adult and Community Learning Services (ACLS)

FY19 Q&A from Distance Learning Hub RFP Mailbox

November 17, 2017

Q:
Currently the ABE Hub uses KET as a curriculum product and additional seats are managed by SABES for ABE Option #2 CALCs. Will KET seats continue to be paid for by DESE and will programs who are doing on-site ABE Hybrid classes be able to use KET? Who will be responsible for the for the seat cost for programs?
A:
The cost for purchasing distance learning curriculum and or licenses for DL is not included in the funding allocation in the DL Hub RFP. All funding for DL curriculum and licenses will be determined with the winning bidder of the Hub RFP.

Q1:
In the section under "Project Duration", it notes that it will be "Upon approval through 8/31/2018." Should the date be "8/31/2019," instead?
A1:
Yes, the project duration will be revised to 8/31/19. All multi-year grants are approved on an annual basis and subject to appropriation and performance. Therefore, applicants with multi-year awards must reapply annually.


Distance Learning - Bidders Conference

Q2:
Is the HUB responsible to seek out 14 agencies?
A2:
Yes.

Q3:
Is seeking out agencies at the discretion of the applicant? Is the applicant responsible to recruit and accept?
A3:
Yes. The HUB is responsible to submit 14 agencies.

Q4:
If I have 18 requests, do I have to accept all?
A4:
It is up to the HUB to decide any number in excess of 14 participating CALCs.

Q5:
The DL funding structure for CALCs is no more?
A5:
There is no separate special funding structure for DL. CALCs can put the cost in the class plan.

Q6:
With Option 2, blending, is that allowable for a HUB?
A6:
No. Programs cannot collaborate with a HUB for blended learning. The HUB exists for students doing DL (see guidelines).

Q7:
Will Option 2 (what we consider now) be funded in the future?
A7:
During the bidder's conference we are answering clarifying questions only. See the DL guidelines and CALC RFP for funding use.

Past Performance

Q8:
Is the table included in the narrative?
A8:
The table is not included in the narrative.

Q9:
What about ESOL students and Column F - high school completion?
A9:
ESOL may or may not apply. Complete Column F if applicable.

Q10:
Is the Hub to serve a total of 50 students from FY15 to FY17 to be eligible?
A10:
No, a Hub applicant must serve a minimum of 50 students during each fiscal year.

Program Delivery

Q11:
I'm not clear on proposed services aligned with local plans?
A11:
You have to show how they are aligned. You have to make a case, proposal distributed to local area.

Q12:
If we need to align with all local plans, must we be part of local signatories?
A12:
With each local workforce development area in which services are to be delivered, applicants must identify areas of alignment with the Local Plan Packages. No MOU is required.

Q13:
Could cohorts exist within CALCs?
A13:
Both cohort and individual instruction are required, it is up to applicants to propose a design that addresses both.

Q14:
If an agency is applying for CALC and DL funding, does it need an MOA with itself?
A14:
Yes. This collaboration counts as one of the 14 programs.

Q15:
Is the assessment requirement going to continue? Will there be outcome requirements?
A15:
The minimum requirements will stay the same. ACLS will be monitoring the outcomes. Outcomes are expected.

Q16:
Is ACLS going to post online DL HUB applicants?
A16:
Yes, ACLS will post online DL HUB applicants.

Q17:
What if there aren't 14 agencies that want DL?
A17:
It is up to the applicant to find 14 agencies.

Q17a:
Do they have to be ESE funded agencies?
A17a:
Yes, 14 ESE CALCs.

Q17b:
Can these agencies already be involved with DL?
A17b:
Yes.

Q18:
What happens if three of the 14 agencies aren't funded, would that impact scoring?
A18:
No, that would not impact the scoring. The three agencies would have to be replaced at a later date.

Q19:
Is the Hub to operate 10 months or 12-months annually?
A19:
The Hub is expected to operate 52 weeks per year.



Last Updated: November 17, 2017
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