SMARTT Dashboard

Updates - September 1, 2017
  • Vendor RFR for SMARTT Successor
    Last year, ACLS began "repainting" SMARTT in order to bring the system into alignment with new NRS requirements under WIOA and to enhance functionality and ease of use for users in the field. By the end of this month, the repainted SMARTT 3 format will be complete, and users will be able to access and enter data in all internet browsers.

    However, as necessary as those changes were just to meet the WIOA requirements already in effect, ACLS has determined that to have a student information system that can better support programs, a new solution is required. To that end, an RFR is being drafted to secure a vendor who can supply a product that meets the increased needs of the field. The RFR will be released in October, and an award for SMARTT's successor is expected to be announced by early spring.

  • FAQ Guide Being Drafted for FY18 Student Intake Form


See All

 

FY18 Attendance Data Entry Schedule

Data for each month must be entered by the last day of the following month as indicated in the following schedule, with the exception of July and September in which two months are given for data entry. If a program misses a data lock-out, it can send an email to the ACLS Administrator (copying their program specialist) requesting permission to enter data after the lock-out and providing strong reasons for the request. Requests will be considered on a case by case basis. Repeated requests may trigger a data and/or fiscal audit.

Month of AttendanceDay that Month of Attendance is Locked Out
July 2017September 30, 2017
August 2017September 30, 2017
September 2017November 30, 2017
October 2017November 30, 2017
November 2017December 31, 2017
December 2017January 31, 2018
January 2018February 28, 2018
February 2018March 31, 2018
March 2018April 30, 2018
April 2018May 31, 2018
May 2018June 30, 2018
June 2018July 31, 2018

 

FY18 Automatic Exit Schedule

It is in the best interest of programs to capture NRS-required outcome data for students in the follow-up cohort. This can be accomplished either by survey or data matching. However, a survey must be used for students who either did not provide a social security number (SSN), or did not sign a release of information form for employment follow-up and/or entry into postsecondary education/training. To ensure accurate reporting, SMARTT will automatically exit a student from the program if no attendance has been recorded during the three-month period immediately following the last month of attendance as indicated by the following schedule.

Automatic Exit ScheduleMonth of Last AttendanceNo Attendance in these MonthsSystem Assigned Exit Date
July 15, 2017FebruaryMarch-MayFebruary 28 or 29
August 15, 2017MarchApril-JuneMarch 31
October 15, 2017April May-JulyApril 30
May June-AugustMay 31
November 15, 2017June July-SeptemberJune 30
December 15, 2017July August-OctoberJuly 31
January 15, 2018August September-NovemberAugust 31
February 15, 2018September October-December September 30
March 15, 2018October November-JanuaryOctober 31
April 15, 2018November December-FebruaryNovember 30
May 15, 2018December January-MarchDecember 31
June 15, 2018January February-AprilJanuary 31

 

Resources
  • SMARTT is on Facebook and Twitter
    SABES SMARTT and Cognos help are on Twitter and Facebook as well. For the latest news, follow us there.
  • SABES
    See a complete listing of SMARTT resources and trainings offered by the SABES PD Center for Using SMARTT and Cognos.
Help
  • Zendesk
    For SMARTT or Cognos technical assistance, bookmark SMARTThelp. On that page, near the upper right corner, click "Submit a Request" or search the help files there.
  • ACLS
    If you have any questions regarding this month's update, please contact Russell Fenton, ACLS Program Specialist and SMARTT Liaison to the field, at russell.fenton@doe.mass.edu.