Goals Requiring Followup for USDE /h2>
ACLS must report to USDE the following goals in Table 5: Core Follow-up Outcome Achievement.
- Entered Employment
- Retained Employment
- Obtained a GED or Secondary School Diploma (EDP/ADP)
- Entered Postsecondary Education or Entered Training
Follow-up of Student Goals
Programs must use effective processes quarterly to follow up with students and former students to ascertain goal achievements. Programs must establish follow-up protocols and assign staff to this function. The follow-up methods used for the goals listed below are reported to USDE in our yearly Data Quality Checklist:
Follow-up via the survey method is required in the following cases
- For all students, even when a social security has been provided since no data matching is available:
- Entered post-secondary education
- Entered training program
- Obtained secondary school diploma (ADP/EDP)
- For students who did not provide a social security number for data matching:
- Entered employment
- Retained employment
Follow-up via data matching occurs automatically in the following cases
- For students who provided a social security number for data matching:
- Entered Employment
- Retained Employment
- For all students regardless if SSN is provided since various criteria are available for data matching:
If the release of information form is signed, then programs will be able to view the dates met in SMARTT.
Follow-up Timeframes
| Goal | Timeframe |
|---|
| Entered Employment | Next quarter after goal is set |
| Retained Employment | Two quarters after "Entered Employment" is met |
| Obtained a GED | Until August 5th following the end of the fiscal year since all GED scores will have been submitted by that time. Dates met up to 8/5 will be counted in the fiscal year ending 6/30. |
| Obtained Secondary School Diploma | Until August 5th following the end of the fiscal year. Dates met up to 8/5 will be counted in the fiscal year ending 6/30 to be consistent with the GED timeframe. |
| Entered Post-Secondary Education | Until November 1st following the end of the fiscal year since students will have entered post-secondary education by that time. Dates met up to 11/1 will be counted in the fiscal year ending 6/30. |
| Entered Training Program | Until November 1st following the end of the fiscal year. Dates met up to 11/1 will be counted in the fiscal year ending 6/30 to be consistent with the post-secondary education timeframe. |
Data Matching Rules
Each year we must report the job related goals for the previous fiscal year to comply with the new regulations to be consistent with Title I. It takes several quarters to get the information needed to report goal attainment from the Department of Revenue since the department depends on employers to submit their records.
The timeframe to report goal attainment for Enter Employment/Get a Job is the quarter after the goal is set. The date set for Retain Employment is the date the student got the job. The date met for Retain Employment is the mid-point of the second quarter after the goal was set. See the following tables for the dates used. Programs need to enter survey information quarterly in SMARTT. We apply the same reporting timeframes for the survey method as for data matching.
Quarterly Periods for Collecting Entered and Retained Employment
Enter Employment/Get a Job
| Current Goal | Date Met
(Data matching uses midpoint of quarters) |
|---|
First Quarter
July 1-September 30, 2003 | Second Quarter
October -December 31, 2003 (Nov. 15, 2003) |
Second Quarter
October 1-December 31, 2003 | Third Quarter
January 1-March 31, 2004 (Feb. 15, 2004) |
Third Quarter
January 1-March 31, 2004 | Fourth Quarter
April 1-June 30, 2004 (May 15, 2004) |
Fourth Quarter
April 1-June 30, 2004 | First Quarter, Next Program Year
July 1 - September 30, 2004 (Aug.15, 2004) |
Retain Employment/ Job
Date Set
(Date the student got the job) | Date Met
(Data matching uses midpoint of quarters) |
|---|
Second Quarter
October 1 - Dec. 31, 2003 (Nov. 15, 2003) | Fourth Quarter
April 1-June 30, 2004) - (May 15, 2004) |
Third Quarter
January 1-March 31, 2004 (Feb. 15, 2004) | First Quarter, Next Program Year
July 1 - September 30, 2004) - (Aug.15, 2004) |
Fourth Quarter
April 1-June 30, 2004 (May 15, 2004) | Second Quarter, Next Program Year
October -December 31, 2004) - (Nov. 15, 2004) |
First Quarter, Next Program Year
July 1 - September 30, 2004 (Aug.15, 2004) | Third Quarter, Next Program Year
January 1-March 31, 2005) - (Feb. 15, 2005) |
Monthly Data Matching
Obtain GED
| We match on the following criteria regardless if SSN is provided or if the release of information form is signed. We use a three pronged data match process: 1) SSN 2) last name, first name, and date of birth 3) "fuzzy" match which is last name, race, gender, and date of birth. This allows for similar names such as William and Bill. The date met in the goal field is the credential date received from Oklahoma Scoring Service. |
last updated: March 13, 2006
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