Students & Families Adult Education Adult & Community Learning Services
Adult and Community Learning Services

Steps to Determine Funding Amount

1. Determine funding amount for 10% cut
   • For 10% cut, reduce the FY09 grant amount by 10%. You can verify the amount in the program planning section. Click on Program Plan Status and click on FY2009 approved plan. Look at the total funds requested on the Direct Summary Sheet. Multiply the total by 90% to get the revised FY2010 amount. Verify this amount with your Program Specialist.
   • If you receive funding through the LWIB/SDA, find out the new funding amount from them since that funding is part of your class plan. You will need to send them a budget including the 10% cut.
   
   
2. Create a working version for the 10% cut.
   • Click on the link "Create Addl Working Plan" in the Program Planning menu which is located directly under "Program Plan Status" near the bottom of the program plan menu. Enter a note to indicate the 10% cut in the notes section and then click on the "CREATE ADDL WORKING PLAN" button.
   • To access this new working plan, click on "Program Plan Status". You will see a new section titled "Additional Working Plans". Under this title, you will see this message "Select plan to be the current working plan:" Click on the radio button next to the plan you created that you want to set as the current working plan and click the "SET AS CURRENT WORKING PLAN" button.
   
   
3. Determine a scenario for the 10% cut
   • Look at amounts entered in the flex/set-aside/foundation sheet to see if you want to apply the 10% cut to any of these areas. The "Unrestricted" amount needs to be revised since programs had entered the additional 1.5% salary increase in this line last year which has now been carried over. The rates for the class sizes have now been increased to include the salary increase. Therefore, the "Unrestricted" line should not exceed $8,000 now.
   • Look at class costs. You might want to look at the FY09 approved plan to view the cost of rate based classes last year compared to the cots with the new rates this year. Now you can "try out" various scenarios to incorporate the cuts while thinking about our priorities for increased intensity and the focus on next steps. Please talk with your Program Specialist if you have questions about new scenarios.
   • You have the option of completing the original staff plan or the new abbreviated staff plan. You will see an option on the menu with a dropdown to select the plan type. You can always switch back and forth. You might want to think about which staff plan type you will use. You may not want to enter information in various working plans in both staff plan types.
   
   
4. Submit for approval
   • Once the cut amount is finalized, you must set the view to the working version you want to submit. Click on "Program Plan Status' to view all the working versions you created. Click on the radio button next to the plan you want to set as the current working plan and click the "SET AS CURRENT WORKING PLAN" button.
   • Make sure that the staff plan version that you want to be submitted is completed and is selected.