Students & Families Adult Education Adult & Community Learning Services
Adult and Community Learning Services

SMARTT Updates

By Donna Cornellier
dcornellier@doe.mass.edu
October 19, 2007

1. Update Work E-mails for Staff
   Please make sure that correct work e-mails are entered for all agency, project, and site coordinators. We use the information that appears in the ABE Directory for all our notifications to staff. Our ACLS listservs use the e-mails entered in the work e-mail field in the staff section in SMARTT. ACLS also has an "All Teacher/All Staff" listserv that is used for special announcements so please make sure that current staff have the correct e-mail listed in the work e-mail field. If a staff member has left your program, be sure to exit the staff member so he/she will not continue to get our ESE/ACLS updates.

2. Convert or delete Partial Intakes
   There are still 15 sites that have not converted or deleted the partial intakes that were entered to generate a SMARTT ID for MAPT testing for the newly enrolled ABE students during the summer. We will be contacting the sites that have partials that need to be deleted or converted to full intakes so that the MAPT data will be transferred to the Student Assessment screen. Once a primary area is selected in the Student Assessment screen, the assessment information will appear in the Site Primary Assessment Report and Site MAPT Report. Now that the sites are in FY08, the partial link is not available and full intakes are required. If the student left prior to MAPT testing, please delete the partial intake. Partials intakes can be deleted if no tests were administered using that SMARTT ID.

3. Student goals Performance Report in Cognos
   Please note that the GED and employment related data matched goals will continue to be updated as new data transfers are completed. Therefore, the points for goals might increase. We submit requests to the Department of Revenue quarterly so student goal information will continue to be updated. Please refer to the data matching information regarding timeframes for reporting on the SMARTT System Information on the ACLS website.

4. Additional Wait List Features
   We will be releasing these additional features in the next few weeks.
   • Search Waitlist Screen - added capability to search for those wait listed for these time periods:
     • less than 1 year
     • 1- 2 years
     • 2 - 3 years
     • more than 3 years
   • New Verification Screen - similar to the site rollover request screen indicating that the wait list is updated and accurate by December 1st each year.
   
   
   

5. SMARTT Training Schedule
   The updated training schedule is listed below. Please make sure that appropriate staff attends the scheduled upcoming trainings. Five SMARTT New User trainings were scheduled in September and October. Two additional statewide SMARTT New User trainings will be offered later in the year. Notify your SABES regional office as soon as possible with future SMARTT/Cognos training needs so SABES can schedule appropriate trainings. For contact information, see http://www.sabes.org/staff.htm To register for these and other trainings, please go to http://calendar.sabes.org/ and click on your region or contact the regional offices directly.