Family & Community Students & Families Student and Secondary Support
Academic Support

Data Collection and Evaluation

Since FY04, the Department of Elementary and Secondary Education has used an online data "application" system through our security portal to collect student data information about our state-funded Academic Support grant programs with fund codes 596/597, 598/593, 619/592, and 632/625. Application in this sense means a web-based tool that allows districts and other organizations to view and update information about students who are eligible to receive services through state-funded Academic Support grants. While this online application is more user-friendly for most districts, the Department also allows districts the option of downloading a prescribed excel template, completing required data elements and then uploading the revised excel file into the portal. This entire process is designed to make it easier for grantees to submit required information, to have the shared information be secure from outsiders, and to help the Department more efficiently and effectively collect and analyze data. Grantee-specific information can only be viewed and submitted by grantees during identified time windows, as outlined below.

1. One Stop Career Center Initiative
2. All Other Academic Support Programs
3. Narrative Evaluations (and Pathways Data Report) Submission Instructions
4. Contact Information
5. View All

I. One Stop Career Center Initiative

Since FY06, fund codes 627/626 (The One Stop Career Center Pathways Initiative) also now share data files with the Department through the Drop Box Central application in the security portal. Fiscal Year (FY) 2010 Due Dates for all three types of reports:

• For FC 627 (School Year): January 29, 2010 and July 30, 2010
• For FC 626 (Summer): September 30, 2010

For more details on this initiative, see the FC 627-626 website.

	627/626 Collection Codes
	627/626 Security Portal Data Submission Instructions (NOTE: These are from FY06 but still apply)
	627/626 Excel File Report on Individual Students Served (School Year | Summer)
	627/626 Pathways Activity Data Report (See below * for submission instructions.)
	627/626 Pathways Narrative Evaluation (See below * for submission instructions.)