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Academic Support

FY15 Academic Support Allocation Grant - Fund Code (FC) 632/625

Eligible Superintendents, Leaders of Charter Schools, and Principals or Directors of Approved Private Special Education Schools and Collaboratives
Rachelle Engler Bennett, Director of Learning Supports and Early Learning (OLSEL)
June 13, 2014
FY15 Academic Support Allocation Grant - Fund Code (FC) 632/625


This memorandum includes details and highlights regarding the Fiscal Year 2014-2015 (FY15) Academic Support Allocation Grant funded through state line item 7061-9404 that funds programs between September 1, 2014 and August 31, 2015. There are some major changes from prior years, colored in red to bring them to your attention. By early July, the Funding Opportunity Request for Proposals (RFP) will be posted on Current Grant webpage and Academic Support Services Allocation Grant webpage. You may also request a mailed copy by contacting us via or 781-338-3010.

  • Allocation Amounts Reduced: Due to a projected line-item reduction by more than $3M, we regret to inform you that most allocation amounts have been substantially lowered, and a number of FY14 grantees are not eligible for FY15 funding. Allocations are the maximum amount of funding each applicant is eligible to receive to run a Fund Code 632 (school year) and/or Fund Code 625 (summer) program. The FY15 amounts are based on a formula that includes the number of high school students at the Failing level on the most recently available high school English Language Arts (ELA), Mathematics, and Science and Technology/Engineering (STE) MCAS, and also factors in FY14 allocation amounts. No FY15 allocations are being offered for entities with formula calculations of less than $5,000.

    Projected FY15 amounts Download MS EXCEL Document will be posted to the Academic Support website. Please note: eligible districts are listed on the first worksheet tab, and approved private special education schools and collaboratives on the second worksheet tab. Eligible entities will also have their specific amount noted at the bottom of the address label on the envelope in which this memorandum is mailed (late-June or early July).

  • Due Date Change: All FY15 proposals must be received by the Department at least 15 business days before the proposed start date. New this year: The last date proposals can be submitted is Wednesday, November 5, 2014 for all proposals [for Fund Code 632 (school year) AND for Fund Code 625 (summer) programs]. This will allow the Department to determine unclaimed allocation grant funds sooner, and reallocate them through a subsequent competitive grant program. If applicants are proposing to run both a school year and summer program, one joint Part III application should be submitted with separate budget pages and signature pages for Fund Code 632 (school year program) and Fund Code: 625 (summer programs).

    Reminder: The release of FY15 funds is contingent upon the submission of all FY14 program data (Submission Instructions Download MS WORD Document) and narrative evaluations.

  • No Letters of Intent Needed: Letters of intent are not requested this year, as a result of the due date changes noted above.

  • FY15 Student Eligibility: Academic Support funds are available to support additional student learning time in content areas necessary to meet the Competency Determination (CD) required for a high school diploma. Services may be for students who are in the following categories:

    1. students from the classes of 2003-2014 (post 12th graders) who have not yet met the Competency Determination required for high school graduation;
    2. students in the classes of 2015-2019 (grades 8-12) who have scored at the Warning/Failing level on their most recent MCAS test(s) in ELA, Mathematics, and/or STE; and
    3. students in the classes of 2015-2019 (grades 8-12) who are new to the district and have not taken MCAS but whose academic history and assessments would indicate that additional support services are needed in order to gain the skills and knowledge to pass the high school MCAS tests required for graduation. (This documentation must be available if requested.)

      Programs may also serve students in the classes of 2017-2019 (grades 8-10) who have scored at the Needs Improvement performance level on their most recent MCAS in English Language Arts and Mathematics if the needs of all the priority students noted above are already being met.

  • Annual Notification to Former Students - Reminder: School districts (whether or not they receive Academic Support allocation grant funds) must provide annual written notice to former students who have not yet earned their CD (and who have not transferred to another school) regarding the availability of publicly funded post-high school remediation programs aimed at helping them satisfy the graduation requirement, and districts must encourage these students to participate in such programs. At a minimum, a district is obligated to send annual written notice by first class mail to the last known address of students who attended a high school in the district within the past two years. Districts are strongly encouraged to utilize additional successful recruitment strategies to ensure participation. More details are posted to Memo Regarding Students who Leave High School without Graduating.

  • Questions? Contact us via 781-338-3010 or

Last Updated: June 13, 2014
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