District/School Administration PK-16 Program Support
Nutrition, Health and Safety

Procedure for FY 2009 CACFP Renewal

We have finalized the implementation of the online Child and Adult Care Food Program (CACFP) renewal process for FY 2009. All online renewal applications for FY 2009 must be completed by September 30, 2008. The first step in this process should be that all Chief Executive Officers and authorized sponsor representatives obtain a username and password through the Department of Elementary and Secondary Education (ESE) to access the online system. Please refer to the enclosed document, Usernames and Passwords, for specific information to obtain a username and password.

After you receive your username and password, all Child and Adult Care Food Program (CACFP) FY 2009 documents are available for your use in the Online Document and Reference Library (ODL), which can be accessed via the Security Portal at www.doe.mass.edu. All documents required for submission as part of the CACFP renewal process for FY 2009 are listed as "Application Packet". Please use only the FY 2009 forms. Documents you may have from previous years will not have been updated and may not be current or accurate.

In addition to the documents required to be submitted to ESE, you will find listed as "Resources", all forms pertaining to the operation of the CACFP. Of note are the current versions of the forms required to be completed on an annual basis by parents/participants. They include Meal Benefit Forms (for both Child Care Centers and Adult Day Health Centers) and Child Enrollment Forms. As a reminder, you must have a current enrollment form on file for each child/participant enrolled in the CACFP.

Also listed as a "Resource" is an updated version of the ESE CACFP Policies and Procedures for Child Care Centers. Please print this document and refer to it throughout the year when questions arise concerning the operation of the CACFP. It details specific Massachusetts' Policies and Procedures for administrating the program and has been updated to reflect current USDA guidelines.

Copies of both the Child Care Claim Training Manual: March 2008 and the Child Care Application Training Manual: June 2008 are listed under "Training". These are the manuals used as the basis for the ESE's online training this spring and summer. Please refer to these manuals when preparing your online renewal and submitting online CACFP claims.

Please take a minute to familiarize yourself with the contents of the Document and Reference Library. This is the source of the most current versions of all CACFP documents. We hope you will find it a helpful resource to use in administrating the CACFP to participants in the Commonwealth.

Please do not hesitate to contact Special Nutrition Programs Staff at (781) 338-6499 with any questions you may have regarding the online renewal process or the administration of the CACFP.

Thank you.

Enclosure

Usernames and Passwords

For those of you who have not yet received a Username and Password, we are pleased to attach the link to register for a Username and Password for the Child and Adult Care Food Program (CACFP) online renewal process and claims submission. You may refer to your Training Guide(s) at any point, which can be accessed via the Security Portal in the Online Document and Reference Library (ODL).

You may register online via the following link:

https://www5.doemass.org/nutregistration/Default.aspx
Please note that the link is case sensitive.

Once you register, you will receive your Username and Temporary Password via email.

• Use http://www.doe.mass.edu link to access the main ESE portal.
• Locate '--Select Program Area--' (located in the top right section of the page) dropdown menu and select 'Security Portal' option.
• Click the orange button located just after 'Security Portal' selection to proceed to the Security Portal login screen.
• Use your username and temporary password to login.
• Once logged in change your temporary password to a permanent password. Please note, you are required to change the temporary password at the first login to proceed further to the ESE Security Portal.
• Select 'Nutrition School Lunch' link from the available list.
• Choose 'Child and Adult Care' link from the left side menu.
• Proceed with your FY 09 CACFP application and claim completion.

Please understand there will be a large volume of calls and emails from sponsors and sites to receive their Usernames and Passwords as we implement this new process, and we will respond to you as soon as possible.

If you have any questions, you may contact Carrie Harrington at 781-338-6499 or via email at charrington@doe.mass.edu.

We appreciate your patience and look forward to a successful year.

Please be sure to include your Agreement Number with any and all correspondence.