Commodity Update
June 2008
Donated Food Ordering Procedures
Electronic Commodity Food Allocation/Acceptance Notice
All schools, including Residential Child Care Institutions and Child and Adult Care Centers are required to submit the Food Allocation/Acceptance Notice (offer sheet) electronically via the Internet. Schools and Child and Adult Care Centers no longer receive a printed offer sheet, Commodity Update or notices from this office. Offer sheets will be available on line the fourth Friday of the preceding month. Orders must be submitted by the third Friday of the month for which the offer sheet is available. After that date, the foods listed on the offer will be reallocated with the next month's offers. June's order is due no later than June 20, 2008.
Please allow five days from the date you submit your order before calling the warehouse or carrier for a delivery date. All orders must be picked up by the end of the following month.
| Month | Date Available | Date Due | Month | Date Available | Date Due |
|---|
| September | 8/24/2007 | 9/21/2007 | February | 1/25/2008 | 2/15/2008 |
| October | 9/28/2007 | 10/19/2007 | March | 2/22/2008 | 3/21/2008 |
| November | 10/26/2007 | 11/16/2007 | April | 3/28/2008 | 4/18/2008 |
| December | 11/23/2007 | 12/21/2007 | May | 4/25/2008 | 5/16/2008 |
| January | 12/28/2007 | 1/18/2008 | June | 5/23/2008 | 6/20/2008 |
Physical Inventory
All warehouses will be closed for two weeks from June 16-30 for physical inventory. If you plan to submit a June order, please do so early in the month to allow for delivery before the warehouses close for physical inventory.
We are requesting that USDA donated foods and processed foods in school's private storage accounts be depleted before June 13. This will avoid the necessity of state personnel counting and tracking private storage accounts during physical inventory. Thank you for your cooperation; by working together we can make the physical inventory a more efficient process.
Food Distribution Staff Directory
Martha Herlihy, Section Head
781-338-6473
mherlihy@doe.mass.edu
Ahmed Bilimoria
781-338-6506
abilimoria@doe.mass.edu
Internet offer sheet questions, Shipping and receiving questions
Darlene Wong-Kam
781-338-6478
Dwong-kam@doe.mass.edu
Processing questions
Donna Taylor
781-338-6320
dtaylor@doe.mass.edu
TEFAP and Summer Camp Questions
Alice Yee
781-338-6453
ayee@doe.mass.edu
Invoice reprints
Michael Murphy
781-338-6542
mjmurphy@doe.mass.edu
Invoice reprints
Have a great summer!
last updated: May 30, 2008
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