Federal Grant Programs

Title I Part A

Federal Grant Programs Monitoring

Every six years, each school district in the Commonwealth is scheduled for a Tiered Focused Monitoring review of state and federal programs. Districts receiving Title I, Title IIA, and Title IVA funds undergo a review of these programs in the same year they are scheduled for Tiered Focused Monitoring. The information below is arranged for the purpose of collecting and organizing documentation for monitoring; however, even if a district is not scheduled for a monitoring review they may be of assistance in operating an effective program.

General Information

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2018-2019 Federal Grant (Titles I, IIA, and IVA) Programs Monitoring Procedures
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Process for Differentiating ESSA Reviews in SY18-19
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FY19 Federal Grant Monitoring
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Common Title I Program Review Findings

Resources & Sample Documents (Organized by Tab)

Documentation across Federal Programs (Titles I, IIA, IVA)

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Tab 1: Needs Assessment Procedure
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Tab 2: Sample Offer of Consultation to Eligible Non-Public Schools
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Tab 3: Affirmation of Consultation and Agreement with Participating Non-Public School Officials under ESSA
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Tab 4: Requirements for Third Party Provider Contracts for the Delivery of Services to Private Schools
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Tab 5: Resources on Equitable Access to Excellent Educators
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Tab 6: Personnel List Sample Template
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Tab 7: Sample Time & Effort Certification Forms

Documentation for Title I, Part A

Fiscal Procedures
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Tab 8: Comparability Procedure
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Tab 9: Comparability Reporting Overview
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Tab 9: FY19 Title I Comparability Instructions & Automated Forms
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Tab 10: Guidance on Supplement, Not Supplant Methodology
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Tab 11: Documentation of Title I Expenditures
Parent/Guardian Communications
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Tab 12: District and School Family Engagement & Required Policies (DESE Guidance)
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Tab 13: School-Parent/Guardian Compact
 
Tab 14: No samples available, see Monitoring Procedures for description.
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Tab 15: Report Card Cover Letter and Right-to-Know (English)
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Tab 16: Right-To-Know: Teacher Not Meeting State Licensure Requirements
Program Design and Evaluation
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Tab 17: Program Evaluation Procedure
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Tab 18: Program Evaluation Summary
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Tab 19: Targeted Assistance Program Plan/Use of Funds in Targeted Assistance Schools
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Tab 20: About Title I Schoolwide Programs
 
Tab 21: No samples available, see Monitoring Procedures for description.
Data Collection and Management
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Tab 22: Student Selection Procedure
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Tab 23: Student Selection Criteria Sheet
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Tab 24: Rank-Ordered Student Selection List of Title I Students in Targeted Assistance Programs
Opportunity and Equal Educational Access
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Tab 25: Required Formal Agreement: Title I, Part D Neglected and Delinquent Program

District Communications and Findings

FY19

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Detailed Findings by District
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Notification of Required Action(s)
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Notification of Federal Grant Monitoring

FY18

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Notification of Program Review
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Detailed Findings by District
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Notification of Required Action(s)
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Notification of Final Approval
 
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Massachusetts Department of Elementary and Secondary Education
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