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School Finance: Accounting and Auditing

Changes to the End of Year Report

EOY17

  1. In Schedule 1 C.2., there are two new columns to separately report Title I (fund code 305) and IDEA (fund code 240) grant expenditures. All other DESE administered federal grants will continue to be reported in "Other DESE Administered Federal Grants."

  2. Schedule 18 is a new EOYR schedule to primarily collect key contract data. The final survey questions are attached.

  3. The EOYR-EPIMS crosswalk is a new resource to help districts assign staff to functional categories and align EOYR and EPIMS reporting.

EOY18

  1. In Schedule 3, all expenditures previously reported in functions 2110 Curriculum Directors (Supervisory), 2120 Department Heads (Non-Supervisory), 2220 Curriculum/Department Leaders, School Level, and 2315 Instructional Coordinators (Non-Supervisory) will now be reported as either:

    2110 Curriculum Directors and Department Heads (Supervisory)

    Record expenditures for Curriculum Directors (2110) and Department Heads by program (e.g. Regular Day) and object (e.g. Professional Salaries). Include salaries and expenses of managers responsible for delivery of student instructional programs at all levels (district and school) and serve in a supervisory capacity. This should correspond to EPIMS job codes 1211 through 1223, 1312, and 1320.

    • Professional Salaries (01)
    • Clerical Salaries (02)
    • Other Salaries (03)
    • Contracted Services (04)
    • Supplies and Materials (05)
    • Other Expenses (06)

    2120 Curriculum Directors and Department Heads (Non-Supervisory)

    Record expenditures for Curriculum Directors (2110) and Department Heads by program (e.g. Regular Day) and object (e.g. Professional Salaries). Include salaries and expenses of managers responsible for delivery of student instructional programs at all levels (district and school) and do not serve in a supervisory capacity. This should correspond to EPIMS job codes 1211 through 1223, 1312, and 1320.

    • Professional Salaries (01)
    • Clerical Salaries (02)
    • Other Salaries (03)
    • Contracted Services (04)
    • Supplies and Materials (05)
    • Other Expenses (06)

  2. In Schedule 3, all expenditures previously reported as 2310 Specialist Teachers and 2353 Instructional Staff Professional Days will now be reported as:

    2305 Teachers

    Record expenditures for salaries of certified teachers, including all in-service days. Include all stipends paid to teachers that relate to providing instruction. Stipends related to non-teaching functions (e.g. athletics coaches and club advisors should not be included here). These expenditures should correspond with EPIMS job codes 2305-2310.


  3. In Schedule 3, all expenditures previously reported as 2325 Substitutes and 2355 Substitutes for Professional Development will now be reported as either:

    2324 Substitutes, Long Term

    Record expenditures for long term substitutes who cover extended absences or vacant positions for a minimum of 30 days. This should correspond to EPIMS job code 2325.

    • Professional Salaries (01)
    • Other Salaries (03)

    2325 Substitutes, Short Term

    Record expenditures for short term substitutes who cover short term absences related to any reason, including allowing teachers to participate in professional development activities.

    • Other Salaries (03)

  4. In Schedule 3, all expenditures previously reported as 2357 Professional Development Stipends, Providers and Expenses will now be reported as either:

    2352 Instructional Coaches

    Report expenditures for the salary and expenses of staff whose primary function is to provide instructional coaching to teachers. This should correspond to EPIMS job code 2330.

    • Professional Salaries (01)
    • Contracted Services (04)
    • Supplies and Materials (05)
    • Other Expenses (06)

    2354 Stipends for Teachers Providing Instructional Coaching

    Report expenditures for stipends paid to teachers who act as instructional coaches, master teachers, mentor teachers, or who otherwise deliver in-district professional development, in addition to their primary instructional responsibilities.

    • Professional Salaries (01)

    2356 Costs for Instructional Staff to Attend Professional Development

    Report expenditures for teachers and instructional support staff (e.g. paraprofessionals) to participate in professional development, both inside and outside the district, including stipends, reimbursements to take courses, and registration fees.

    • Professional Salaries (01)
    • Other Salaries (03)
    • Other Expenses (06)

    2358 Outside Professional Development Providers for Instructional Staff

    Report expenditures for vendors who provide professional development to instructional staff. Professional development provided to non-instructional staff should be reported as "contracted services" in the function where that staff's salary is reported.

    • Contracted Services (04)
    • Supplies and Materials (05)
    • Other Expenses (06)



Last Updated: July 7, 2017
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