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Grants and Other Financial Assistance Programs: FY2015

Quality Enhancements in After-School and Out-of- School Time (ASOST-Q)
Fund Code: 530

Purpose: The goal of this state funded grant program is to enhance out-of-school time (OST*) programs and services to improve the academic, physical, social, and emotional wellness of public and non-public school-age youth during the school year and the summer months.

*OST refers to after-school and out-of-school time programming (including vacations, weekends, before-school, and summer).

Priorities: The main priorities for this grant are to improve the quality of OST programs and services by supporting:
  • Activities that enhance one or more of the quality criteria areas outlined in the Guidelines for Quality Enhancements in After-School and Out-of-School Time - found below in the Additional Information section. These criteria provide a framework for balanced, quality programming that supports the academic, physical, social, and emotional development of participants. (Category A - Quality Enhancements)

  • Regional and statewide professional development (PD), which includes networking opportunities, for OST providers. (Category B - Regional or Statewide PD)

  • Partnerships to develop, pilot, and document high-quality science, technology, engineering and mathematics (STEM) service-learning (SL) curricula that will help to decrease summer learning loss and increase students' understanding of STEM concepts. (Category C - STEM-SL Curriculum Development)

Competitive priority in Categories A and C will be given to applicants that:

  • Propose to serve relatively high percentages of low-income children and youth;

  • Propose to implement in, or in partnership with, one or more schools designated as Level 3, 4, or 5 under Massachusetts' District and School Accountability and Assistance System;

  • Propose to serve children and youth with disabilities in inclusive settings;

  • Propose to serve children and youth who are English language learners (ELL) in settings with their English-speaking peers;

  • Have developed, and plan to implement, jointly with at least one public school, non-public school, and a community-based organization(s) (CBO); and/or

  • (For Category A only) Serve at least some children who participate in the program via income-eligible subsidies from the Department of Early Education and Care (EEC), and propose quality enhancements that support the program's advancement through the Quality Rating and Improvement System (QRIS).

Competitive priority in Category B will be given to applicants that:

  • Have demonstrated experience providing High Quality PD that is aligned with the Department's standards for professional development.
  • In addition, the following will be taken into consideration when decisions are made regarding funding:

    • Geographic Location: to ensure a geographic distribution that reaches children and youth in need of these services across the Commonwealth; and

    • Program Size/Type: to ensure a cross-section of program types and sizes that reflect the state's mixed delivery system for OST programming.

Eligibility:

Massachusetts public school districts, non-public schools, and public and private community-based organizations with existing OST programs are eligible to apply for funding. Additional eligibility parameters apply to each category, as noted below.

Category A - Quality Enhancements: These funds must be used to support quality enhancements to existing OST programming and/or to add a summer program to an existing school-year design.

Category B - Regional or Statewide PD (including networking opportunities): Applicants must demonstrate experience in providing professional development opportunities, particularly for OST providers, and a willingness to provide high quality professional development that is aligned to the Department's standards for professional development.

Category C - STEM SL Curriculum Development: Applicants must demonstrate expertise and experience developing and implementing STEM curricula with youth, and apply in partnership with two existing summer programs (at least one of which is run by a public school) in which to pilot the developed curricula.

Please Note: All applicants other than public school districts, cities, or towns must demonstrate the capacity to administer through:

  • Proven fiscal responsibility as demonstrated, for example, through an annual audit; and
  • Previous experience with similar amounts of funding from government (state/federal/local), foundation, or private grants.
Key Grant Requirements:

Throughout the duration of the grant, the following are required of all recipients of the respective category:

Category A: Quality Enhancements

  • Implement program quality enhancements that support identified needs or gaps in program services.
  • Attend required Department-sponsored training on program evaluation tools to be used to support continuous program improvement.
  • Submit required grant reporting. (Details will be provided to all grant recipients.)

Category B: Regional or Statewide PD (including networking opportunities)

  • Provide professional development that includes networking opportunities to meet identified needs of the OST field, particularly those receiving ASOST-Q, Category A funding.
  • Upon award, review the needs of ASOST-Q grantees, finalize PD offerings and provide the Department with a schedule and registration information. The Department will distribute to ASOST-Q grantees and other OST providers (as appropriate).
  • Submit required grant reporting, including attendance lists and session evaluation summaries. (Department will provide details to all awarded grantees.)

Category C: STEM-SL Curriculum Development

  • Identify a team, including representatives from the participating OST sites and other partners which will participate in required training, and develop, implement and document the STEM-SL curriculum.
  • Participate as a team in all required Department-sponsored professional development (PD).
  • Implement a summer STEM-SL project that engages youth in the project for a minimum of 25 hours over a minimum of 4 weeks. This program can be implemented as a component of an existing summer program. (Programs are encouraged to dedicate additional time as appropriate.)
  • Work with the Department to document and submit curriculum materials developed to serve as examples for other summer programs.
  • Submit other required grant reporting. (Department will provide details to all awarded grantees.)

See Part III - Required Program Information and Addendum A - Grant Assurances in the Required Forms section below for additional details and requirements.

Funding: A total of approximately $1,400,000 is projected to be available. The final total amount available is subject to the state budget appropriation. Approximate percentage of available funds to be allocated to each category is indicated in parentheses below.

An applicant may apply under only ONE of the allowable categories for:

  • Category A: Quality Enhancements - Up to $20,000 to support program quality enhancements (during the school year and/or summer) at one or more existing OST sites. (~80%)
  • Category B: Regional or Statewide PD (including networking opportunities) - Up to $10,000 to support professional development, which includes networking opportunities, for OST providers. (~5%)
  • Category C: STEM-SL Curriculum Development - Up to $50,000 (for both school year and summer) to support the development, piloting and documentation of STEM-SL curricula at two existing summer program sites, at least one of which is a public school. Note: Applicants in this category must budget $10,000 of the grant request to cover the required Department-sponsored professional development and curriculum documentation. (~15%)
Fund Use: Funds must be used to support activities that enhance programs and services as outlined in this RFP.

Budget expenditures may include, but are not limited to the following:

  • Staff and coordinator salaries related to the quality enhancement;
  • Professional development activities;
  • Stipends for professionals and students involved in the delivery of services;
  • Activities to promote family engagement;
  • Additional costs associated with serving students with disabilities and/or students who are English language learners;*
  • Program materials and supplies; and
  • Transportation. (Please note: vehicles may not be purchased with these funds.)

General notes on fund use (applicable to applicants in all categories):

  • Funds from this grant may not be used to support tuition for individual participants;
  • Not more that 15% of total funds requested may be used to support program administrative costs (e.g., program director, bookkeeping, secretarial, etc.); and
  • Indirect costs are not allowable.

Additional notes for Category A - Quality Enhancements:

  • Enhancement activities supported by these funds may include, but are not limited to:
    • Academic tutoring and homework centers where content is linked to and based on the Massachusetts Curriculum Frameworks;
    • Programs that improve the health of students, including physical activities, athletics, nutrition and health education, and exercise;
    • Art, theater, and music programs developed in collaboration with the Massachusetts Cultural Council (MCC), local cultural councils, or cultural organizations in the Commonwealth funded by the MCC;
    • Enrichment activities not otherwise provided during the school day;
    • Advanced study for the gifted and talented; and
    • Service-learning or community service programs.
  • Applicants requesting funding to support existing staff costs must provide a clear justification for the allocation of these costs to the proposed enhancements; and
  • Funds requested must be clearly linked to proposed program enhancement activities.

Additional notes for Category C - STEM-SL Curriculum Development:

  • All applicants must budget $10,000 ($6,250 school year / $3,750 summer) in the grant request to support PD provided by the Department and its partners. These funds will support up to 7 days of professional development and coaching, as well as support for documenting and publishing developed curricula.

    The required $10,000 is pre-populated under Contractual Services (Line 5) in the budget pages for this grant. Please do not remove or change the amounts - awarded grantees will pay these funds directly to KIDS Consortium. Applicants may add additional items to Line 5 as appropriate.

    Applicants are expected to budget additional funds, as needed, to support other costs, associated with this required professional development (e.g. stipends for planning, substitutes, travel, etc), as well as for additional planning and training of staff.

Project Duration: Upon approval (no earlier than 09/01/2014) - 08/31/2015

Pending budget appropriation, continuation of funding will be available for a total grant period of two (2) years (FY15-FY16). Continuation funding in FY16 is contingent upon implementation of grant-required activities during FY15 and submission of required reporting and continuation applications.

Please note that FY15 awardees, pending state budget appropriation for FY16, will:

Category A: have the opportunity to propose new enhancements to the same site in FY16, based on needs identified through program evaluation activities.

Category B: have the opportunity to propose new PD offerings based on identified needs of the ASOST-Q grantees.

Category C: refine and implement again the curriculum developed in FY15, as well as to develop and pilot a new STEM-SL curriculum on a newly identified science topic to be implemented during the summer of FY16.

Program Unit: Learning Supports and Early Learning (OLSEL)
Contacts: Kristen McKinnon kmckinnon@doe.mass.edu
Phone Number: 781-338-3010
Intent to Apply: Due: Friday, June 20, 2014

Submission of the Intent to Apply does not obligate the applicant to submit a proposal.

Date Due: Monday, June 30, 2014 (emailed and postmarked)
See the Submission Instructions section below for additional details.
Required Forms:
Download MS EXCEL file
[For Category A and Category B] Part I / Part II - General Program Unit Signature Page (Standard Contract Form and Application for Program Grants) / Budget Workbook
Download MS EXCEL file
[For Category C] Part I / Part II - General Program Unit Signature Page (Standard Contract Form and Application for Program Grants) / Budget Workbook
Note: If proposing both school year (upon approval - 6/30/2015) and summer (7/1/2015 - 8/31/2015) activities/expenditures, applicants must submit a separate signature page and budget/budget narrative for each; all of which can be found in the Part I / Part II document.
Download PDF document Download MS WORD document
Part III - Required Program Information
Download PDF document Download MS WORD document
Addendum A - Grant Assurances
Additional Information:
Download PDF Document Download MS WORD Document
Attachment A - Guidelines for Quality Enhancements in After-School and Out-of-School Time Programs
View HTML Page
Questions and Information Sessions/Webinars: Due to the competitive nature of this grant program, all questions about the Funding Opportunity documents and process must be submitted in writing. Questions will be addressed during Grant Information Sessions and Webinars. Dates, times and registration for these sessions are on the webpage.
View HTML Page
Guidance for completing grant-request Budget Detail - Description of Line Item Information: Provides guidance for completing the required budget workbook.
Submission Instructions: Intent to Apply - submit via online form (see instructions in Required Prior to Grant Submission section.)

Full Proposals:

  1. E-mail one (1) complete set of all required documents, in their original Word or Excel formats (Please do not convert into PDF.), to asost@doe.mass.edu.
    NOTE: Signatures are not required on the emailed versions.
    Emailed documents must be received by the Department no later than 5:00 p.m. on Monday, June 30, 2014.
    and
  2. Mail two (2) sets of all required documents, at least one of which is single-sided, includes all original signatures, and is clearly marked "ORIGINAL."

    Mail to:
    Kristen McKinnon
    Learning Supports and Early Learning (OLSEL)
    Massachusetts Department of
    Elementary and Secondary Education
    75 Pleasant Street
    Malden, MA 02148-4906

    All mailed documents must be postmarked by (or be hand-delivered to the Department by) no later than 5:00pm Monday, June 30, 2014.



Last Updated: April 3, 2014
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