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Grants and Other Financial Assistance Programs: FY2015

Competitive Academic Support Services Work and Learning Programs
Fund Code: 596 (School Year)/597 (Summer)

Purpose:The goal of this state-funded, competitive funding opportunity is to provide engaging and integrated instruction in English language arts (ELA), mathematics, science, and technology/engineering through Work and Learning programs for students in the Classes of 2003-2016 who have not yet passed the 10th grade MCAS tests or retests in English Language Arts, Mathematics, and/or Science and Technology/Engineering to complete the state required Competency Determination for high school graduation. These services are to supplement currently funded local, state, and federal programs.
Priorities:The mission of the Massachusetts Department of Elementary and Secondary Education (ESE) is to strengthen the Commonwealth's public education system so that every student is prepared to succeed in postsecondary education, compete in the global economy, and understand the rights and responsibilities of American citizens, and in so doing, to close all proficiency gaps.

Academic Support funding opportunities serve to strengthen statewide capacity by supporting implementation of ESE's District Standards and Indicators Download PDF Document  Download MS WORD Document and ESE Priorities for increasing student achievement.

ESE's goal is to prepare all students for success after high school. To help us reach this goal, ESE has established four strategies:

  • Strengthening curriculum, instruction, and assessment
  • Improving educator effectiveness
  • Turning around the lowest performing districts and schools
  • Using data and technology to support student performance

Applicants for this funding opportunity should be deliberate in using these funds to support ESE's Standards and Priorities. In particular, this funding opportunity may support implementation of the following district Standards: Curriculum and Instruction (aligned, consistently delivered, and continuously improving curriculum; sufficient instructional time), Assessment, Human Resources, Professional Development, and Student Support.

Program Requirements

  1. Proposed programs may serve students in the Classes of 2003-2016 who have not yet passed the 10th grade MCAS tests or retests in English Language Arts, Mathematics and/or Science and Technology/Engineering. Programs do not need to serve students at every class level but first priority must be given to students in the Classes of 2003-2014.
  2. Preference should be given to students who must make significant progress in order to meet state graduation requirements. These students should include those who are English language learners, homeless, in alternative programs, and/or have disabilities or behavioral health issues.
  3. Programs must provide identified students with intensive, small-group instruction, or one-on-one tutoring that addresses identified gaps in their acquisition of knowledge and skills in English language arts, mathematics, and/or science and technology/engineering, as described in the students' Educational Proficiency Plans (EPP) or Individual Student Success Plans (ISSP).
  4. Proposed programs are required to provide internships for all participating students and use the Massachusetts Work-Based Learning Plan (WBLP) as a tool to structure students' learning and productivity on the job.
  5. Programs must use innovative, research-based practices and supports designed to engage and instruct identified students.
  6. Partnerships between outside organizations and individual high schools or groups of high schools should be considered to design and implement program models that improve the academic success for the identified students.
  7. Supplemental instruction may be offered before and/or after school, and/or during weekends, school vacations, the summer, and/or the school day.

Funding Priorities

  1. Significant funding priority is given to applicants providing services to students in high schools with high percentages of students who have yet to meet the Competency Determination.
  2. Funding priority will be given to school-to-career connecting activities Work and Learning programs that connect structured internships to targeted academic instruction for eligible students.
  3. Funding priority will be given to applicants who have successfully recruited, retained and served appropriate numbers of students in past academic support programs as measured by data submitted to the Department of Elementary and Secondary Education
EligibilitySchool districts, charter schools, institutions of higher education, adult basic education providers, and public and private educational service organizations are eligible to partner with a high school, or a group of high schools, to submit applications for funding.
Funding:
  1. Subject to state appropriation, grant awards will be based on the quality of programs proposed and the number of students to be served. Applicants should estimate a reasonable per pupil cost.
  2. Efforts will be made to ensure funds are awarded to a range of geographic regions within the Commonwealth.
  3. This funding opportunity requires applicants to propose a two year program for FY2015 and FY2016. Subject to state appropriation, the second year would be treated as a continuation grant and would be awarded at the same level as the FY2015 budget as long as the following conditions are met in the first year:
    • Grantees served the number of students targeted in proposal
    • Grantees generated and analyzed the Work-Based Learning Plan (WBLP) Skill Gain Report for all students served and if outcomes indicate any areas of weakness with respect to the Foundation Skills in the WBLP, develops and documents a plan to respond to those needs and submits that plan to ESE
    • Grantees obtained any available MCAS retest results for program participants in school year 2014-2015 (FC 596) and summer (FC 597 - if funded), analyzed those results for any areas of student weakness and submits a plan to ESE that addresses those areas
Fund Use: Funds may be used for:
  1. salaries for qualified teachers of English language arts, science, technology/ engineering, and/or mathematics;
  2. stipends to support direct services, planning, and program coordination;
  3. consultant and contract fees to provide program-related professional development;
  4. supplies;
  5. tutorial software;
  6. incentives for students that remove barriers for participation; and
  7. student transportation when necessary.
  • In-kind contributions and other funds to support this grant program are encouraged greatly.
  • No more than 20 percent of the total amount of the grant may be budgeted for supplies including, but not limited to, any licenses for computer software (note: licenses for computer software should generally be listed in budget line 8 "Other Costs - Memberships/Subscriptions").
  • No more than 20 percent may be budgeted for coordination and indirect costs (stipends for a program coordinator, data entry or other administrative assistance, indirect costs, etc.).
  • Funds must be used to supplement, not supplant, existing programs and activities. Funds may not be used for direct stipends to students.

Please Note:(Funds used to provide services to students who do not meet the eligibility requirements of this grant constitute grounds for a request of return of funds for those students. Additionally, those applicants enrolling significantly fewer students than proposed will be requested to return unused funds for redistribution).

Project Duration:

School Year Programs (Fund Code: 596):
Upon Approval - 6/30/2015

Summer Programs (Fund Code: 597):
7/1/2015 - 8/31/2015

Subject to state appropriation, an opportunity for a second year of continuation funding may be available.

Program Unit:College and Career Readiness
Contact:Shailah Stewart sstewart@doe.mass.edu
Phone Number:(781) 338-3904
Date Due:

Thursday, July 10, 2014 for Fund Code: 596 School Year proposals.
Friday, January 16, 2015 for Fund Code: 597 Summer proposals.*

*Applicants submitting Summer proposals that do not receive a FY2015 School Year grant may include with the Summer applications (submitted in January) a School Year planning grant budget. (See Required Forms section for more details.)

All proposals must be received at the Department by 5:00 p.m. on the dates due.

Required Forms:
Download PDF Document  Download MS WORD Document
Fund Code: 596 School Year Program - Program Unit Signature Page
(Part I - General: Standard Contract Form and Application for Program Grants)
  1. Applicants proposing a School Year program must submit this form with the School Year application (due July 10, 2014).
  2. If desired, applicants that do not receive a FY2015 School Year grant that are proposing a Summer program may include this Fund Code: 596 form (with applications due January 16, 2015) for any planning and recruitment expenses that would take place between the date of grant approval and June 30, 2015).
Download PDF Document  Download MS WORD Document
Fund Code: 597 Summer Program - Program Unit Signature Page
(Part I - General: Standard Contract Form and Application for Program Grants)
  1. Applicants proposing a Summer program must submit this form with the Summer application (due January 16, 2015).
Download MS EXCEL Document
Part II Workbook - Budget (II-A) and Budget Narrative (II-B)*
(Print and mail with the application all four budget and budget narrative pages. See important opening instructions below.) Applicants must submit an FY15 budget with their proposal and will be given an opportunity to submit an FY16 budget after ESE's review of FY15 performance.
  1. This four-page budget and budget narrative workbook must be submitted with all School Year and all Summer program applications.
  2. Applicants proposing a Summer program that do not receive a FY2015 School Year grant and wish to propose planning and recruitment expenses that take place during the School Year must submit two separate Part II Workbooks with the application in January (one Part II Workbook labeled Fund Code: 596 for expenses that take place before June 30, 2015, and one Part II Workbook labeled Fund Code: 597 for expenses that take place between July 1 and August 31, 2015).
Download PDF Document  Download MS WORD Document
Part III - Required Program Information (Narrative Application) for Competitive Academic Support Services - Work and Learning Programs.
  1. This completed document must be submitted with all School Year and all Summer program applications.
Download PDF Document  Download MS WORD Document
Schedule C - Statement of Participation and Support (if appropriate)

*Note: The Budget and Budget Narrative Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

  1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.

  2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).

Additional Information:
  1. Evaluation Guidelines (Narrative)
    The Evaluation Guidelines must be used in preparing narrative reports addressing the overall effectiveness of the program. These narrative reports are due by July 31, 2015 for School Year programs and by September 30, 2015 for Summer programs. The Evaluation Reports will also serve as the basis for the Department's determination for awarding continuation grants in FY16. Details and instructions will be provided by the Department to all grant recipients and will be posted to the Academic Support Data Collection website.

  2. Required Student Data Submissions
    Individual Student Data Information is required to be submitted through the Department of Elementary and Secondary Education's (Department) Security Portal. Dates due are July 31, 2015 for School Year programs and September 30, 2015 for Summer programs. Details and instructions will be provided by the Department to all grant recipients and will be posted to the Academic Support Data Collection website.

  3. Contextual Learning Web Portal
    Programs are expected to use the Contextual Learning website to engage students in academic work applied to a context related to their lives, communities, workplaces, or the wider world. Grantees may use (or get ideas from) an existing lesson/project on the website and/or generate a new posting based on the FY15 program (during or after the program period). Projects may range in length from a single class period to a semester or summer-long exploration.

  4. Professional Development/Technical Assistance Sessions
    Grantees are expected to have personnel (coordinators, data entry staff, instructors, etc.) attend appropriate Academic Support professional development workshops and data training sessions. We welcome your input and feedback on the workshops.

  5. Scoring Rubrics: Available upon request (See Contact information above.)

Submission Instructions: Submit three (3) sets, each with an original signature of the Superintendent/Executive Director.

Mail to:
Shailah Stewart, Coordinator, Connecting Activities
College and Career Readiness
Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street Malden, MA 02148-4906



Last Updated: June 20, 2014
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