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Grants and Other Financial Assistance Programs: FY2015

Massachusetts 21st Century Community Learning Centers - Supporting Additional Learning Time (ELT and OST)
Fund Code: 647-B1

Purpose: The purpose of this competitive grant program is to support the planning and implementation of additional time for learning for students in grades K-12. Supported with federal funds, these opportunities will help to close proficiency gaps, increase student engagement, and support college and career readiness and success. Funded activities will take place during a longer school day (referred to as Expanded Learning Time or ELT) or during out-of-school time (OST).

Note: As part of an overall effort to support additional quality learning opportunities for students, the following two Fiscal Year (FY) 2015 competitive grant programs have been aligned:
  • State-funded Expanded Learning Time grant for new schools (Fund Code 225-C)
  • Federally-funded 21st Century Community Learning Centers (ELT and OST) grant for new sites (Fund Code 647-B1)
These two funding opportunities share common purpose, priorities, and required program information sections [Part III in Required Documents section of the Funding Opportunity-Request for Proposals (FO-RFP).] Differences between the two are found in eligibility, grant requirements, and allowable models for adding time.
Priorities: The main priority of this grant is to support schools/districts/communities in thoughtful implementation of additional learning time that meets the specific academic, social/emotional, and developmental needs of the students they serve, and which is aligned to the Department of Elementary and Secondary Education's (Department) Conditions for School Effectiveness.

Overarching priorities for the grant include:
  1. Using more time to provide additional opportunities for engaging teaching and learning of the core subject areas, through both traditional classroom instruction and integrated academic enrichment.
  2. Using more time to provide additional opportunities for creative and innovative enrichment to support students in all developmental areas (academic, social/emotional, civic engagement, wellness, etc.).
  3. Using more time to provide additional opportunities for adults (including school staff, program providers, and partners) to participate in collaborative planning and professional development that supports desired student outcomes.
  4. Building strong school-community partnerships and engaging families to support student outcomes in all developmental areas (academic, social/emotional, civic engagement, wellness, etc.).
  5. Creating sustainable models for providing additional quality learning time.
Applicants will implement the above priorities using one of the following models:
  1. Model 1 - Expanded Learning Time (ELT) for all students: Applicants will establish a longer school day, week, and/or year that increases the total number of school hours required for all students by a minimum of 180 hours above the amount offered in either FY13 or FY14.
  2. Model 2 - Out-of-School Time (OST) for targeted students: Applicants choosing this option will offer at least 448 hours of OST programming at a school/site during the school-year and summer for a targeted group of students.
Competitive priority will be given to applicants that:
  • Propose to serve youth in schools/communities with higher percentages of families with low income, as indicated at the Department's School and District profiles pages.
  • Propose to implement more time in a school or in partnership with a school designated as Level 3, 4, or 5 under Massachusetts' District and School Accountability and Assistance System.
  • Propose targeted strategies to support early literacy efforts leading to reading proficiency by grade 3 and/or successful transition into and through grade 9.
For applications under Model 1 (ELT) only, competitive priority will also be given to applicants that:
  • Propose a year-round school model or at least a substantial amount of time for all students during the summer.
  • Propose the use of blended learning strategies.
  • Propose to add time at a middle school.
Eligibility: Eligible applicants are school districts, cities and towns, community-based organizations (CBOs), other public or private entities, or a consortium of two (2) or more of such agencies, organizations, or entities.

Eligible applicants must also meet at least one (1) of the following criteria:
  1. Primarily serve students in schools designated as Title I School-Wide programs; and/or
  2. Demonstrate that the applicant serves students in schools with 20% or more low-income families as indicated on the Department's School and District profiles pages or through another documented source.
Additional Eligibility Parameters:
  • Applications from agencies and organizations other than a school district, city, or town must implement more time in partnership with a school, will be screened for capacity to administer the program, and must complete Addendum C Addendum C - Documentation of Organizational Capacity (see Required Forms section below).
If choosing Model 1 (ELT) only:
  • Applicants may not request funding for schools that received funding in FY14 for ELT through either FC 225 (225-A; 225) or FC 647-B1A.
  • Applicants may not request funding for the same school through the FY15 Fund Code 225-C (state funding) and FY15 Fund Code 647-B1 (federal funding); however, could apply for different schools through each.
  • Applicants requesting funds at a school that is eligible to receive FY15 continuation funding for OST through FC 647 will be expected to submit a revised OST program schedule that continues to reflect the 21st CCLC requirements for OST programming (a minimum of 448 non-school day hours for targeted students), and must continue to meet all other requirements of that existing grant award.
If choosing Model 2 (OST) only:
  • Applicants may not request funding for schools/sites that received funding in FY14 for OST through FC 647 (including: 647-B1B, 647-B2, and 647-A Download PDF Document  Download Word Document).
Key Grant Requirements: Throughout the duration of the grant, recipients are required to:
  • Offer an ELT and/or OST schedule that meets the minimum number of required hours based on the chosen model. See the Priorities section above for details.
  • Have or commit to having an advisory community council/group that, as one of its functions, advises the grant-funded program(s). It is encouraged that this group consider/coordinate the full-scope of opportunities for additional learning time (including ELT and OST) in the community in order to maximize resources and avoid duplication of effort. Membership of the council/group must be representative of the school district boundaries, community, and populations to be served. Applicants must submit Addendum B - Community Council Membership (see Required Forms section below).
  • Designate a part- or full-time coordinator to oversee administration and implementation of this grant.
  • Attend required training on and implement Department-designated program evaluation tools.
  • Attend required training on and implement a minimum of one project-based and/or service-learning project each year.
  • Set aside at least five (5) percent of the total budget to support family involvement. This may include a part-time Family Engagement/Outreach Liaison if one does not currently exist.
  • Set aside funds to support the program coordinator's attendance at a two-day 21st CCLC Summer Institute typically held in July 2015, sponsored by the US Department of Education. Conference participants are responsible for airfare, hotel and other travel-related expenses.
  • Submit required reporting (including student data and narrative).
Planning Resources:
  • Applicants proposing Model 1 (ELT) are expected to use the ELT Expectations for Implementation Download PDF Document  Download Word Document to guide planning/implementation of this proposal and of ELT in general. Keep in mind that applicants must identify a specific component of the proposed ELT to be supported through this grant that aligns with the Elements of Content-Rich 21st CCLC Programming.
  • Applicants proposing Model 2 (OST only) are expected to use the Elements of Content-Rich 21st CCLC Programming to guide planning/implementation of this proposal and of OST programming.
See Addendum A - Grant Assurances in the Required Forms section below for additional grant requirements.
Funding: A total of approximately $2,900,000 is projected to be available. The final total amount available is subject to budget appropriation.
  • Applicants may not request funding for the same school/site under both Model 1 (ELT) and Model 2 (OST).

    Maximum number of school(s)/site(s) for which an applicant may apply under each model:
    • Model 1: Two schools
    • Model 2: One school/site
An applicant may apply for:
  • Model 1 (ELT): Up to $500 per pupil, based on the enrollment at the proposed school(s). The grant request should fund a discrete component of the school's ELT plan that supports the addition of more engaging academics and/or academic enrichment. The applicant must demonstrate a plan to support other anticipated costs associated with implementing ELT that will not be covered using grant funds. These costs can be covered using a variety of sources including, but not limited to: Title I, local funds, existing state or federal grants, etc.
  • Model 2 (OST): Up to $175,000 for one school/site.
Per federal requirements, the minimum grant award amount is $50,000.

The requested amount should be appropriate and reasonable for the size and scope of the proposed activities.
Fund Use: Funds may be used to support salaries, stipends, contracts, instructional materials, and other expenses associated with implementing additional time.

These funds may not be used to supplant existing, currently funded costs, which would otherwise be funded (in the absence of these grant funds) from other sources (e.g., current salary levels, current transportation costs, instructional materials already being used during the school day, etc.).

It is expected that applicants will use the funds from this grant to support enhanced or new services for students. Applicants choosing Model 1 (ELT) are expected to identify specific components of the proposed ELT, aligned to the Elements of Content-Rich 21st CCLC Programming, which will be supported through this grant. It is expected that applicants are developing plans to ensure that the activities and initiatives that are supported through these funds will be sustained beyond the grant period.

Note: Any entity that wishes to include indirect costs in the budget request, which does not have a current approved rate from the Massachusetts Department of Elementary and Secondary Education and does not have a current Federal rate, may apply to the Department for a maximum five percent (5%) indirect cost rate. This rate is only for grants issued by the Department and is not to be considered as an overall indirect cost rate to be used with any other funding sources. To access a list of approved rates or an application, go to Grants page.
Project Duration: Upon approval (no earlier than 09/01/2014) - 08/31/2015

Pending budget appropriation, continuation of funding will be available for a total grant period of three (3) years (FY15-FY17).

Continued funding in years two (FY16) and three (FY17) will be contingent upon implementation of grant-required activities and demonstrating the following:
  • the ability to use data to inform and demonstrate continuous improvement;
  • maintenance of grant-funded program attendance levels (for OST programs);
  • evidence that the grantee is working toward sustaining its programming beyond the grant period; and
  • annual submission of mid-year and end-of-year report/reapplication.
Program Unit: Learning Supports and Early Learning (OLSEL)
Phone Number: 781-338-3010
Required Prior to Grant Submission: The following activities must be completed prior to grant submission:
  1. Department Notification of Intent to Apply - due Monday, April 14, 2014
    Applicants must submit to the Department an Intent to Apply via email to:, with the subject line "Intent to Apply - Fund Code 647-B1," and include in the email the following:
    • Applicant
    • School(s)/Site(s) to be included in the proposal
    • Proposed model for adding time at each included school/site
    Submission of the Intent to Apply does not obligate the applicant to submit a proposal.
  2. Community Notification of Intent to Apply
    Federal law requires that applicants for grants under the 21st CCLC program must notify their community of their intent to apply prior to submission of the proposal, and to disseminate information, if awarded funding, about the 21st CCLC program to the community in a manner that is understandable and accessible. Applicants must submit confirmation of/plans for these notifications using Addendum E - Documentation of Community Notification (see Required Forms section below).
  3. Consultation with Non-Public Schools
    In accordance with the Elementary and Secondary Education Act's (ESEA) Title IX Part E, Uniform Provisions, Subpart I - Private Schools: Public School applicants must consult in a timely and meaningful way with private school officials within the geographic community proposed to be served, during the design and development of the 21st CCLC-ELT program, on issues such as how the private school students' and teachers' needs will be identified, and what services may be offered. Any services provided to private schools must be secular, neutral, and non-ideological.

    Applicants must document this timely and meaningful consultation, as well as any resulting agreements, and must submit confirmation of this consultation using Addendum D - Documentation of Consultation Regarding Non-Public School Participation (see Required Forms section below). For more information, see the U.S. Department of Education's Non-Regulatory Guidance Download Word Document.
Date Due: Department Notification of Intent to Apply due: Monday, April 14, 2014
Full Proposals Due: Tuesday, April 29, 2014 (emailed and postmarked)
Proposals must be received at the Department by 5:00 p.m. on the date due.

See the Submission Instructions section below for additional details.
Required Forms:
  1.  Download Excel Document  Part I / Part II - General Program Unit Signature Page (Standard Contract Form and Application for Program Grants) / Budget Workbook

    Note: If proposing both school year (upon approval - 6/30/2015) and summer (7/1/2015 - 8/31/2015) activities/expenditures, applicants must submit a separate signature page and budget/budget narrative for each; all of which can be found in the Part I / Part II document.
  2. Download PDF Document Download Word Document  Part III - Required Program Information
  3. Download PDF Document Download Word Document  Addendum A - Grant Assurances
  4. Download PDF Document Download Word Document  Addendum B - Community Council Membership
  5. Download PDF Document Download Word Document  Addendum C - Documentation of Organizational Capacity (For lead applicants that are not the public school district ONLY)
  6. Download PDF Document Download Word Document  Addendum D - Documentation of Consultation with Non-Public Schools
  7. Download PDF Document Download Word Document  Addendum E - Documentation of Community Notification
  8.  Download Excel Document  Addendum F - Vendor/Contractor Budget Detail (if applicable)
Additional Information:
  1. Questions and Information Sessions/Webinars: Due to the competitive nature of this grant program, all questions about the Funding Opportunity documents and process must be submitted in writing. Questions will be addressed during Grant Information Sessions and Webinars. Dates, times and registration for these sessions can be found at the registration webpage.
  2. Blended Learning: Additional resources on Blended Learning are available from the Department's Office of Digital Learning.
  3. Guidance for completing grant-request Budget Detail - Description of Line Item Information: Provides guidance for completing the required budget workbook.
Submission Instructions: Department Intent to Apply - submit via email to following the instructions provided above in the Required Prior to Grant Submission section. Full Proposals:
  1. E-mail one (1) complete set of all required documents, in their original Word or Excel formats (Please do not convert into PDF.), to Note: Signatures are not required on the emailed versions.

    Emailed documents must be received by the Department no later than 5:00 p.m. on Tuesday, April 29, 2014. AND
  2. Mail two (2) sets of all required documents, at least one of which is single-sided, includes all original signatures, and is clearly marked "ORIGINAL."

    Mail to:

    Donna Pisaturo
    Learning Supports and Early Learning (OLSEL)
    Massachusetts Department of
    Elementary and Secondary Education
    75 Pleasant Street
    Malden, MA 02148-4906
All mailed documents must be postmarked by (or be hand-delivered to the Department by) no later than Tuesday, April 29, 2014.

Last Updated: March 11, 2014
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