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Grants and Other Financial Assistance Programs: FY2015

Massachusetts 21st Century Community Learning Centers - Summer Enhancement Grant
Fund Code: 647-B4

Purpose: The purpose of this federally-funded Massachusetts 21st Century Community Learning Centers (CCLC) Summer Enhancement Grant is to stem summer learning loss by expanding innovative summer learning programs that address both the academic and developmental needs of students.
  • To provide a blended approach of innovative and engaging academic learning and enrichment activities that increase motivation to learn through relevant, hands-on programming. This includes targeted strategies to support reading proficiency by grade 3 and/or successful transition into grade 9.

  • To develop strong collaboration and partnerships for planning and implementation in order to align and leverage resources, improve program quality, and develop shared outcomes for success.

  • To provide innovative shared professional development opportunities for teachers, administrators, and community based partners.

Key Requirements:
  • The district/site(s) must commit to participating in an evaluation component to measure the impact these summer programs have on students.

  • Programs must increase the total hours of summer programming offered during the summer of 2015 by at least 25%* when compared with what was provided during the summer of 2014, and offer a minimum of at least 100 hours of programming. *Please note: sites awarded a fiscal year 2013-2014 (FY14) Fund Code (FC) 647-B4 grant must at minimum offer the same number of hours as in FY14.

  • Applicants may choose to add hours to the day, weeks to the program schedule, or a combination of the two.

  • Program must address the academic and social emotional needs of students.

  • The number of students served during the summer of 2015 must be at least equal to the number served during the summer of 2014.

  • In order to stem summer learning loss, programs must commit to enrolling students to attend the full day as well as length (number of days and weeks) of the Summer Enhancement Program.

  • On average, students must attend a minimum of 80 percent of the total hours offered.

Eligibility: Eligible entities are recipients of an FY15 FC 647-A Download PDF Document  Download Word Document and/or FY15 FC 647-B2 grant that offered a summer program supported with 21st CCLC or other grant funds or resources in FY14, and that plan to offer a FY15 summer program supported with 21st CCLC grant funds or other resources.

Please note: 21st CCLC sites that received or are partnering with an agency that received FY15 FC 530 Quality Enhancements in After-School and Out-of-School Time ASOST-Q, Category C grant funds (listed with a** on the FY15 FC 530 recipient list) are not eligible for the SL option (See Additional Funding Options section below for information about the SL option).

Funding: Approximately $450,000 is available.

Eligible entities may apply for up to $20,000/site for a maximum of two (2) sites, with additional funding options available (for up to $5,000 or $12,500 per site). (See below for details.) Please note: Interested applicants may select only one (1) of the additional funding options described below per site.

Additional Funding Options: Additional Funding Option 1
  • Development and Implementation of Interdisciplinary Curriculum that supports either English language arts (ELA) or Mathematics. Applicants selecting this option may apply for up to $5,000 in additional funding to develop interdisciplinary curriculum (cross-curricular) that will be implemented in the enhanced summer program, and ultimately shared with other 21st CCLC programs.

Additional Funding Option 2
  • Service -Learning (SL) Curriculum Development and Implementation
    Applicants selecting this option may to apply for up to $12,500 /site in additional funding to develop and implement an SL curriculum to be piloted in the enhanced summer program, and ultimately to be shared with other 21st CCLC programs. Up to $5,000 should be budgeted to support curriculum development activities (staff time, substitutes, travel, etc.); and $7,500 should be budgeted in Line 5, Contractual Services for professional development that is being designed by the Department specifically to support the implementation of this project. Those selecting this option must commit to meeting the requirements detailed below.

  • Applicants choosing this option must identify a team of 3-5 staff that consists of:

    • the program and/or site coordinator(s),
    • at least one staff person per site who will implement the curriculum during the enhanced summer program, and
    • at least one ELA or Mathematics certified teacher (depending on the selected SAYO academic focus - that will be indicated in the Accountability and Evaluation section of the Part III document, found below under Required Forms.)
    Teams will be required to participate in the following:
    • 2-day Get Started with SL (Only for team members that have not previously attended a Get Started or a 4-day SL Institute) (January 29-30, 2015)
    • 1-day SL Curriculum Development Kickoff (February 10, 2015)
    • 1-day Follow-up Session (Lesson/Activity Sharing and feedback) (April 1, 2015)
    • 1/2-day On-Site Technical Assistance visit
    • Up to 4-hours of additional coaching via phone, skype or email
    • 1/2-day On-Site Technical Assistance and Documentation Support visit (during summer program implementation)
    • 1-day Reflective Practice Session (August 21, 2015)
    Each team will create and document an SL curriculum that will ultimately be shared with others.

Fund Use: Funds must be used solely to support the priorities of the Summer Enhancement. Funding must be used to supplement and not supplant other funding and programs. No more than 10% of the total budget may be used for materials and supplies.
Project Duration: Upon Approval - 8/31/2015
Program Unit: Office of Learning Supports and Early Learning (OLSEL)
Contact: Karyl Resnick
Phone Number: (781) 338-3515
Date Due: Grants will be accepted on a rolling basis up through Friday, December 12, 2014. Proposals will be reviewed in the order in which they are received. Proposals will be awarded funding if all requirements are met and until all available funds are awarded. Note that should requests exceed available funding, the Department may limit the number of sites awarded per grantee. A message will be posted on the 21st CCLC grant recipient webpage once funding is no longer available.
Required Forms:
Download PDF Document Download Word Document
Part I - General - Program Unit Signature Page - (Standard Contract Form and Application for Program Grants).
Submit one Part I document for SY (upon approval -June 30, 2014) -if proposing to use funding during that time period, and submit one Part I document for summer expenditures (July 1 - August 31, 2014).
Download Excel Document
Part II - Budget Workbook - Budget (II-A) and Budget Narrative (II-B)*.
Submit one budget for SY (upon approval -June 30, 2014) and one for summer (July 1 - August 31, 2014).
(Print and mail with the application all four budget and budget narrative pages. See important opening instructions at the bottom of this section.*)
Download PDF Document Download Word Document
Part III - Required Program Information

*Note: The Budget and Budget Narrative Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

  1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.

  2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).

Submission Instructions: Documents must be both emailed and mailed by Friday, December 12, 2014.
Reminder: See Due Date section for more details, as the submission and review is a rolling process and it is possible that funds may be fully requested and awarded before the final due date.
  1. Email to one (1) complete set of all required documents (Parts I, II, and III), all in their original Word or Excel formats (e.g., not converted to a PDF). Remember to submit two versions (school year and summer) of Part I and of Part II, if requesting funds for both school year and summer time periods.
    Note: Signature pages are not required on the emailed versions

  2. And

  3. Mail two (2) sets of each Part I - General - Program Unit Signature Pages (if requesting funding to use during school year as well as summer time periods, submit two copies of Part I for each time period). Please have original signatures on all Part I documents submitted. Mail to:

    Karyl Resnick, Coordinator
    21st Century Community Learning Centers Program
    Massachusetts Department of
    Elementary and Secondary Education
    75 Pleasant Street
    Malden, MA 02148-4906

Last Updated: November 13, 2014
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