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Grants and Other Financial Assistance Programs: FY2015

Massachusetts 21st Century Community Learning Centers Program Continuation Grants
Fund Code: 647A/245A

Purpose: The purpose of this grant program is to support the implementation of additional time for learning for students in grades K-12. Supported with federal funds, these opportunities will help to close proficiency gaps, increase student engagement, and support college and career readiness and success. Funded activities will take place during a longer school day (referred to as Expanded Learning Time or ELT) or during out-of-school time (OST).

This grant provides continuation funding for 21st Century Community Learning Centers (CCLC) sites awarded a fiscal year 2012-2013 (FY13) Fund Code (FC) 647-B1 or FY14 FC 647-B1B grant for new OST sites and/or a FY14 FC 647-B1A grant for ELT.

This grant also provides continuation funding for 21st CCLC Promising, Exemplary, or Demonstration sites awarded Exemplary Programs Grants through FY13 FC 647-B2 or FY14 FC 647-B2 grants. These grantees must continue to enhance and expand the mentoring capacity of high quality 21st CCLC sites that serve as models and resources for other programs across the Commonwealth.

This continuation grant also provides funding for sites awarded Enhanced Programs for Students with Disabilities through FY13 FC 245-B or FY14 FC 245-B, provided the sites are also eligible for FY15 FC 647-A funding (i.e., have not completed their 21st CCLC funding cycle). These enhancement grants must continue to enhance the capacity of the 21st CCLC programs to include students with disabilities into an array of activities designed to complement their school-day programs, advance student achievement, and provide opportunities for socializing and participating with peers without disabilities.

Priorities: Priorities for the grant program include:
The main priority of this grant is to support schools/districts/communities in thoughtful implementation of additional learning time that meets the specific academic, social/emotional, and developmental needs of the students they serve, and which is aligned to the Department of Elementary and Secondary Education's (Department) Conditions for School Effectiveness.

Overarching priorities for the grant include:

  1. Using more time to provide additional opportunities for engaging teaching and learning of the core subject areas, through both traditional classroom instruction and integrated academic enrichment.

  2. Using more time to provide additional opportunities for creative and innovative enrichment to support students in all developmental areas (academic, social/emotional, civic engagement, wellness, etc.).

  3. Using more time to provide additional opportunities for adults (including school staff, program providers and partners) to participate in collaborative planning and professional development that supports desired student outcomes.

  4. Building strong school-community partnerships and engaging families to support student outcomes in all developmental areas (academic, social/emotional, civic engagement, wellness, etc.).

  5. Creating sustainable models for providing additional quality learning time.

Additional Priorities for 21st CCLC FC 647-B2 Promising, Exemplary, and Demonstration sites include:

  1. Expand and enhance a statewide network of 21st CCLC Promising Exemplary and Demonstration sites that provide mentoring, peer support, training, and technical assistance.

  2. Contribute to the development and implementation of the 21st CCLC statewide regional networks.

Additional Priorities for Sites with Funding for Enhanced Programs for Students with Disabilities include (FC 245-A):

  • Providing enhanced inclusive academic enrichment opportunities along with other activities designed to complement the students' core school-day program and support social and emotional development.

  • Providing professional development opportunities that support the understanding of the learning and communication characteristics of students with disabilities.

Eligibility For a list of eligible entities, see below. See Additional Information section for more details.

Eligible entities include those that received grants through any of the Funding Opportunity RFPs noted in the Purpose section at the top of this document.

Entities Eligible for FY15 FC 647-A Grants include the following:

*Entities in italics and with an asterisk (*) beside them are additionally eligible to receive FY15 FC 245-A funds.

  • Barnstable Public Schools*
  • Berkshire Arts and Technology Charter
  • Berkshire Hills Regional School District
  • Boston Day and Evening Academy
  • Boston Public Schools*
  • Brockton Public Schools
  • (Cambridge) East End House, Inc.
  • Chelsea Public Schools
  • Collaborative for Educational Services*
  • Dennis-Yarmouth Regional School District
  • Everett Public Schools*
  • Fall River Public Schools*
  • Fitchburg Public Schools*
  • Framingham Public Schools
  • Gloucester Public Schools
  • Haverhill Public Schools
  • Holyoke Community College*
  • Holyoke Public Schools*
  • Lawrence Public Schools
  • (Lawrence) Community Day Care Center*
  • Lowell Public Schools*
  • Malden Public Schools*
  • Methuen Public Schools
  • New Bedford Public Schools*
  • North Adams Public Schools*
  • North Brookfield Youth Center
  • Pittsfield Public Schools
  • Prospect Hill Academy Charter School
  • Salem Public Schools
  • Somerville Public Schools
  • South Shore Daycare (Randolph/Holbrook/Weymouth)
  • Springfield Public Schools
  • Taunton Public Schools
  • Triton Regional*
  • Wareham Public Schools*
  • Webster Public Schools
  • Winchendon Public Schools*
  • Woburn Boys and Girls Club
  • Worcester Public Schools
Key Grant Requirements: Throughout the duration of the grant recipients are required to continue to:
  • Offer an OST and/or ELT schedule that meets the minimum number of required hours based on the chosen model.

  • Have an advisory community council/group that, as one of its functions, advises the grant-funded program(s). It is encouraged that this group consider/coordinate the full-scope of opportunities for additional learning time (including ELT and OST) in the community in order to maximize resources and avoid duplication of effort.

  • Have a part- or full-time coordinator to oversee administration and implementation of this grant.

  • Implement Department-designated program evaluation tools and discuss findings from observations as part of the year-end qualitative evaluation, as well as describe how findings were and will be used to affect continuous program improvement.

  • Implement a minimum of one project-based and/or service-learning project each year.

  • Set aside at least five (5) percent of the total budget to support family involvement. This may include a part-time Family Engagement/Outreach Liaison if one does not currently exist. (This requirement only applies to recipients of an FY13 or FY14 FC 647 B1, B1A, or B1B grant).

  • Submit Program Schedules (for OST within two weeks of the start of each session).

  • Submit pre/post and summer SAYO and enrollment data to the Department on students who are served in programs and services funded by this grant. *Note: Only OST programs submit summer information.

  • Attend 21st CCLC coordinators meetings and trainings.

FY13 21st CCLC (OST) grantee's also awarded an FY14 FC 647-B1A ELT grant, with approval were allowed to use up to 40% of those continuation grant funds to support 21st CCLC-ELT grant purposes as long as 21st CCLC-OST services remained consistent with the purpose and terms that were competitively approved. Please note this is only for site(s) that applied for and received approval in FY14 (Lawrence Public Schools Parthum Elementary). If requesting to continue this flexibility, in order to ensure that the original grant purpose is still supported the approved sites are required to continue to meet the following conditions:

  • Provide OST services for a minimum of 224 hours per year (one-half of the traditional 21st CCLC OST requirement of 448 hours).

  • Serve at least 40 students during both the school year and summer (the minimum sample size for the Department's 21st CCLC grant evaluation system).

  • Summer programs may be in collaboration with another distinct or school initiative. Proposed reductions to the expected annual average hours of participation per student will be considered on a case by case basis.

Funding: See Additional Information section for more details on funding amounts.

Eligibility for continued funding is based on evidence that the site has met the priorities of this grant, has submitted required yearly progress updates, data and reapplications. Additionally, for OST sites has submitted required data that demonstrates the maintenance of attendance levels for OST grants and program quality; and evidence that the grantee is working towards sustaining the program beyond the grant period.

Funding for FC 245-A Enhanced Programs for Students with Disabilities:

  1. Sites that received an FY13 FC 245-B non-competitive grant may request up to 75% of their original award (with a 25% expected match) and will be in their third and final continuation year of this enhancement grant.

  2. Sites that received an FY14 FC 245-B non-competitive grant may request up to 85% of their original award (with a 15% expected match) and will be in their second year continuation year of this enhancement grant.

  3. Reminder: FY15 FC 245-A funding may only be requested for sites that are also receiving FY15 FC 647-A funding (and that received FY13 or FY14 FC 245-B funds).

Fund Use: Funds may be used to support salaries, stipends, contracts, instructional materials, and other expenses associated with implementing additional time supported through this grant.

These funds may not be used to supplant existing, currently funded costs, which would otherwise be funded (in the absence of these grant funds) from other sources (e.g., current salary levels, current transportation costs, instructional materials already being used during the school day, etc.).

It is expected that applicants will use the funds from this grant to support enhanced or new services for students. Sites are expected to continue to implement program components that align to the Elements of Content-Rich 21st CCLC Programming, It is expected that grantees are developing plans to ensure that the activities and initiatives that are supported through these funds will be sustained beyond the grant period.

FC 647 OST recipients:
No more than 22.5% of the total budget may be used for program coordination and administration; and no more than 10% of the total budget may be used for program materials. All contracted providers must be held to the same budgetary guidelines. Districts or agencies including indirect costs in their budget proposals may use their most recently approved indirect cost rates. However, the maximum rate that can be charged to this grant is 5.0% regardless of the approved indirect rate. Indirect rates are not allowed for sites that are were recipients of an FY13 or FY14 FC 647-B2 grant.

FC 245-A recipients:
As noted in the Required Form section below, a separate budget must be submitted for the FC 245-A funds.

Funds must continue to be used to support the enhancement of the sites capacity to fully and appropriately include students with disabilities. Services must be offered during non-school hours or periods when school is not in session.

Allowable expenses include but may not be limited to:

  • Stipends for specially trained instructional staff;
  • Stipends for health care, instructional assistants and/or other support staff;
  • Stipends for additional planning time;
  • Professional development, technical assistance and/or consultation services (e.g. proper use of adaptive equipment, language of instruction for students with disabilities, creating an inclusive environment, etc.); and/or
  • Program or adaptive materials.

No more than 10% of the budget may be used for program materials. Exceptions to the 10% limit for materials and supplies may be made in instances where specific equipment such as alternative or augmentative communication devices/aids or assistive technology is needed to meet the needs of program participants. In such instances, a justification for the expense must be included.

Indirect costs are not allowed under this FC 245-A grant.

Project Duration:Upon Approval (No earlier than 9/1/2014) - 8/31/2015
Program Unit:Learning Supports and Early Learning (OLSEL)
Contact: Karyl Resnick kresnick@doe.mass.edu
Kristen McKinnon kmckinnon@doe.mass.edu
Phone Number: Karyl Resnick (781) 338-3515
Kristen McKinnon (781) 338-6306
Date Due: New This Year - Two due dates for separate parts of the application.
  1. Friday, July 25, 2014:
    Part I, Part II, Part III-A, and Addendum A.

  2. September 19, 2014 (or at least two weeks prior to the start of the program, whichever is earlier):
    Part III-B, Addendums B-D (B,C,D), and Contractor Budgets.

Contact Karyl Resnick for OST, and Kristen McKinnon for ELT related questions, or any requests for extensions.

Proposals will be reviewed as they are received. Proposals will be awarded funding if all requirements are met.*

*Note: If an application is received but not approvable, the applicant will be contacted with direction about what is needed to make the application approvable.

Please note that applications submitted late may not be able to have a September 1, 2014 start date.

Required Forms:
Download PDF Document  Download MS WORD Document
Part I - General - Program Unit Signature Page - (Standard Contract Form and Application for Program Grants).
  • Submit a Part I signature page for each Part II Budget Workbook submitted for school year expenses (September 1, 2014 - June 30, 2015). On the Part I document, circle or underline the "School Year FY2015" timeframe in the "PROJECT DURATION," and also circle or underline in the "FUND CODE" section whether the amount you note in the "AMOUNT REQUESTED"section is for a FC 647-A or FC 245-A school year budget. (Reminder: if receiving both FC 647-A and 245-A funding, submit separate budgets for each.)

  • For each Part II Budget Workbook submitted for summer expenses (July 1, 2015 - August 31, 2015), follow the same instructions in the bullet above, except this time indicate "Summer 2015" in the "PROJECT DURATION" section.

Download MS EXCEL Document
Part II Budget Workbook - Budget (II-A) and Budget Narrative (II-B).
See important opening instructions at the bottom of this section.*
  • Submit a Part II Budget Workbook for FC 647-A school year expenses (September 1, 2014 - June 30, 2015).

  • For OST, submit a separate Part II Budget Workbook for summer expenses (July 1, 2015 - August 30, 2015.)

  • For recipients of an FC 245-A grant, submit separate Budget Workbooks for this funding (one workbook for expenses September 2014 - June 2015; and a separate workbook for any July - August 2015 expenses).

  • For recipients of an FY13 FC 647-B1 grant, submit two budget workbooks for the school year time period (9/1/2014 - 6/30/2015), and a third budget workbook for the summer time period (July - August 2015), as follows.

    • Have one school year budget workbook total the full FY14 carryover amount you have available (this equals the full amount you were eligible to receive through the FY14 FC 647-B1 grant, minus the final FY14 amount received for the grant). You will need to make sure to spend all of these funds by June 30, 2015 at the latest, and earlier if possible. This budget funded through FY14 carryover dollars must be spent on the site(s) originally funded through the FY13 FC 647-B1 grant.

    • Have the second school year budget workbook total the remaining amount that the FC 647-A continuation grant site(s) will need from FY15 funds for services through June 30, 2015.

    • The summer budget should not request the full balance of the FY15 funds, so that some funding will be left to request at a later date through an FY15 carryover budget in FY16.

Download PDF Document  Download MS WORD Document
Part III-A - Required Program Information (due July 25, 2014)
Download PDF Document  Download MS WORD Document
Part III-B - Required Program Information (due two weeks before program start date, and by September 19, 2014 at the latest)
Download PDF Document  Download MS WORD Document
Addendum A - Requirements and Assurances
Download PDF Document  Download MS WORD Document
Addendum B - Survey of Academic Youth Outcomes (SAYO) Form
Download PDF Document  Download MS WORD Document
Addendum C - Action Planning Template
Download PDF Document  Download MS WORD Document
Addendum D - Program Components Form

*Note: The Budget and Budget Narrative Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

  1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.

  2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).

Additional Information:
  1. Maximum Funding Amounts will be sent to all eligible entities, and posted to the 21st CCLC web pages under 21st CCLC Funding Opportunities.

  2. Budget Detail - Description of Line Item Information

  3. Consultation with Public/Private Schools - Applicants are required to continue to consult in a timely and meaningful way with local private school administrators about their students' needs and how those needs can be addressed via the 21st CCLC program. Applicants must provide equitable services to public/private school students and their families, if those students are part of the target population. Grantees are required to keep documentation on file regarding annual consultation with private schools.

  4. The pages must be numbered, single-spaced, printed only on one side, with a one inch margin. The font should be Arial and the size should be no smaller than 11-point type. It is in the best interest of the applicants to ensure that the application is easy to read, logically developed in accordance with the selection criteria, and addresses each question fully.

  5. Additional attachments submitted by applicants (with non-requested information) are limited to 10 pages in total. (The Required Forms listed in the section above do not count towards this limit.)

Submission Instructions: As noted in the Due Date section above,
  • These documents are due Friday, July 25, 2014:
    Part I, Part II (Budget Workbooks), Part III-A, and Addendum A

  • These are due two weeks before the program start date or September 19, 2014, whichever is earlier.
    Part III-B, Addendums B-D (B,C,D), and Contractor Budgets.

Applicants must:

  1. Submit (on their respective due dates) Parts II (Budget Workbooks), Part III-A and B, and all Addendums (A-D) via email to cclc@doe.mass.edu.

  2. Mail (postmark by July 25, 2014) two (2) sets of the documents requiring original signatures (all versions with original signatures):

    • Part I - General - Program Unit Signature Pages and

    • Addendum A- Requirements and Assurances Signature Page.

    Mail to:

    Karyl Resnick, Coordinator
    21st CCLC Programs
    Massachusetts Department of
    Elementary and Secondary Education
    75 Pleasant Street
    Malden, MA 02148-4906



Last Updated: July 15, 2014
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