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Grants and Other Financial Assistance Programs: FY2015

Quality Full-Day Kindergarten Grant
Fund Code: 701

Purpose: The purpose of this state-funded grant program is to support high quality educational programs for children in full-day kindergarten classrooms.

For the purposes of this grant, full-day kindergarten is defined as a minimum of five instructional hours/day, for five days/week, for 180-days/school year.

Priorities: This grant is intended to support local implementation of the Department's District Standards and Indicators Download PDF document  Download MS WORD document and Department Priorities by:
  1. Enhancing the quality of inclusive full-day kindergarten classrooms to meet the needs of all children, including children with disabilities and those from diverse cultural, economic, and linguistic backgrounds;

  2. Aligning systems of supports and services for young children from PreK through Grade 3;

  3. Continuing the work of the Early Childhood/Early Elementary Curriculum Committee; and

  4. Continuing the work of the district-wide School Readiness Committee.

    A joint School Readiness and Curriculum Committee may be established provided that a district can demonstrate the ability of the group to accomplish the required tasks and purposes.

Eligibility: Pending funding appropriation and final state budget line item language details:
  • All districts awarded a Fund Code 701 Quality Full-Day Kindergarten grant in fiscal year 2013-2014 (FY14) Download MS EXCEL Document are eligible to apply for funding.
  • All districts that were awarded and received a Fund Code 702 Transition to Full-Day Kindergarten grant in FY14 are eligible to apply for funding.
Funding: FY15 Fund Code 701 Eligibility Amounts - when available, a link to the information will be posted on the Department's Kindergarten web pages, and eligible entities will be notified via email of the posting.
Fund Use: Funds may be used for salaries and stipends; substitutes; professional development; partial tuition for college courses for instructional aides; teacher mentors, coaches, or other technical assistance; consultants and specialists (e.g., music, art, inclusion, etc. not already supported by the district or required by children's Individualized Education Programs (IEPs); implementation of the Massachusetts Kindergarten Entry Assessment (MKEA) plans, and activities and supplies related to grant priorities, including accreditation and the approved alternatives to accreditation systems.

Adaptive equipment or special education services required by IEPs may not be funded. Grant funds are intended to supplement and not to supplant local, state, and/or federal funding. Stipends for preschool, kindergarten, and first to third-grade staff are allowed if they are related to the Committees' meetings and activities and for appropriate professional development.

Project Duration: Upon Approval - 6/30/2015
Program Unit: Learning Supports and Early Learning (OLSEL)
Contacts: Mary Jane Crotty mjcrotty@doe.mass.edu
Phone Number: (781) 338-6305
Date Due: Applications are due Friday, August 15, 2014. If an early start date (prior to September 1, 2014) is needed, grants must be received at least ten (10) business days prior to the requested starting date.

Proposals must be received at the Department by 5:00 p.m. on the date due.

Applicants should indicate the requested start date on the Part I Signature Page (see Required Forms section below). Please note that Department staff will use this start date if possible, but will be confirmed by the project duration dates listed in the Department's Grants Payment Center.

Required Forms:
Download MS EXCEL Document
Part I/Part II Signature Page and Budget Workbook - General Program Unit Signature Page - (Standard Contract Form and Application for Program Grants) and Budget / Budget Narrative Workbook.

Notes:
For the mailed versions, please print and mail two signed copies of the Part I signature page; and print and mail two copies of all four budget and budget narrative pages (using the portrait and not landscape setting).

For the emailed version, please name the Excel Budget Workbook as follows: FY15_701_DISTRICT_LEACODE (e.g., FY15_701_Abington_0001).

Also see important opening instructions at the bottom of this section.*


  
Part III - Required Program Information
Download PDF document  Download MS WORD document
Part III-A:
For Districts that Received the Download MS EXCEL Document FY14 Fund Code 701 Quality Full-Day Kindergarten Grant

Download PDF document  Download MS WORD document
Part III-B:
For Districts that Received the FY14 Fund Code 702 Transition to Full-Day Kindergarten Grant (and did not receive the FY14 Fund Code 701 Quality Full-Day Kindergarten Grant

Districts that received both Fund Code 701 and 702 grants in FY14 should submit only Part III-A.


Download PDF document  Download MS WORD document
Part IV - Required Statistical Information
Two survey link URLs:**
  • Program Contact Information and Part IV, Sections A and B

  • Part IV, Section C

Part IV hard copy - for preparation and to include with application
Contains information from all parts of Part IV (A-B and C).

See important Part IV Surveys related instructions at the bottom of this Required Forms section.**



Download PDF document  Download MS WORD document
Attachment A - Report of Use of an Alternative to NAEYC Accreditation in FY14, approved in previous years (if applicable). Districts approved to use one of the Alternatives to Accreditation in FY14 should complete this document and submit it with the grant application.
Download PDF document  Download MS WORD document
Attachment B - Request for a Waiver of NAEYC Accreditation in FY15 (or an approved alternative). Districts can request a one-year waiver from NAEYC Accreditation activities (or an approved alternative). Districts will be expected to document their plan for pursuing NAEYC accreditation (or an approved alternative) in FY16.


*Part I/II Signature Page / Budget Workbook Note:

The Budget and Budget Narrative Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

  1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.
  2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).

**Part IV Notes:

  1. In order to streamline data entry and analyses, the Part IV - Required Statistical Information must be entered by applicants online through SurveyMonkey. The Part IV section of the RFP has been divided into two surveys for ease of data entry, and they can be accessed by clicking on each one individually. Once applicants begin entering the data into any of the surveys, all questions in that survey must be completed or the data will not be saved. Some questions have an asterisk (e.g., District Name), which means that they are a required data element. SurveyMonkey will not allow applicants to proceed through the survey questions unless data are entered for these required elements.

  2. The hard copy document includes all sections and questions for Part IV (AB and C). The hard copy is provided to be used by applicants while preparing the responses, and to refer to when entering the information online, and to keep in the district as documentation of the information. It is also a document to include with the application, so that the Department can have both a version that is easy to review with the grant, and a version that can be easily aggregated, merged, and analyzed.

Additional Information:
  1. FY15 Fund Code 701 Classroom Confirmation Form
    All districts will be required near the start of the school year to complete a FY15 Fund Code 701 Classroom Confirmation Form. This document is not included in the RFP; however a Word file sample form and a survey link for entering and submitting the information will be sent to all grantees by the start of September. The survey link will open for submissions starting in early September and will close in mid-October 2014.

  2. Districts are required to:
    Implement the Massachusetts Kindergarten Entry Assessment (MKEA) initiative in FY15 (for districts that were Fund Code 701 grantees in FY14). FY14 Transition to Full-Day Kindergarten grant districts will be required to participate in the MKEA initiative in FY16 (with training during FY15 and assessment implementation in FY16).

  3. Districts are strongly encouraged to budget funds to:
    1. implement authentic, research-based assessment systems to document children's progress and to plan and evaluate curriculum effectiveness (e.g., MKEA)
    2. employ instructional aides to decrease adult-child ratios.
    3. support teachers, instructional aides, and special education staff through professional development to work effectively together to develop and implement integrated curriculum and differentiated instruction;
    4. support and improve family engagement and transitions;
    5. add materials/supplies to support the curriculum, differentiated instruction, etc.; and
    6. work with the School Readiness Committee to align curriculum and assessment with the Massachusetts Curriculum Frameworks.
Submission Instructions: Submit the following by 5:00 p.m. on the date due (Friday, August 15, 2014 unless requesting a start date prior to September 1, 2014). See Date Due section above for more details.
  1. Email all required forms to achievement@doe.mass.edu. Signatures are not needed on the emailed versions. Please write in the subject line: "District Name - FY15 FC 701 application." (e.g., Abington - FY15 FC 701 application)

    and

  2. Submit online the Part IV information, using the two survey links provided above in the Required Forms section.

    and

  3. Mail (or hand deliver) one (1) complete application package with all required forms, with original signatures. Please include a second (2nd) copy of the Part I/II Signature Page / Budget / Budget Narrative Workbook pages (the Part I Signature page and the four Part II Budget and Budget Narrative pages). Please make sure all signatures are originals (not a photocopy).

    Mail to:

    Mary Jane Crotty
    Learning Supports and Early Learning (OLSEL)
    Massachusetts Department of
    Elementary and Secondary Education
    75 Pleasant Street
    Malden, MA 02148-4906



Last Updated: June 16, 2014
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