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Grants and Other Financial Assistance Programs: FY2016

Individuals with Disabilities Education Act (IDEA) Federal Special Education Entitlement Grant
Fund Code: 240

Purpose: The purpose of this federal entitlement grant program is to provide funds to ensure that eligible students with disabilities receive a free and appropriate public education that includes special education and related services designed to meet their individual needs.
Priorities: The priorities of the Individuals with Disabilities Education Act - 2004 (IDEA-2004) are to:
  1. ensure that all children with disabilities have available to them a free and appropriate public education that emphasizes special education and related services designed to meet their unique needs and prepare them for further education, employment, and independent living;

  2. ensure that the rights of children with disabilities and their parents are protected;

  3. assist states, localities, educational service agencies, and federal agencies to provide for the education of all children with disabilities; and

  4. assess and ensure the effectiveness of efforts to education children with disabilities.
    (34 CFR § 300.1; authority: 20 U.S.C. § 1400(d).)

Funds available are intended to serve eligible students with special education services and activities deemed essential for students' success in school. Services and activities supported by this grant for students ages 3 through 21 must ensure compliance with state special education laws and regulations and the Individuals with Disabilities Education Act - 2004 (IDEA-2004).

When considering fund use, each district should review results from its most recent Coordinated Program Review or Mid-Cycle Review, and review district performance in relation to the indicators specified in the Massachusetts State Performance Plan.

Eligibility: Funds are awarded to public school districts with approved program plans for special education based on a formula, taking into account total school enrollment in both public and private elementary and secondary schools and the number of low income students in those same groups.
Funding: Allocations are posted on the Grants Management website.
Fund Use: Federal special education funds are given to school districts to assist them in providing appropriate special education services for eligible students and to address the priorities listed above. Districts are reminded of their responsibility to maintain state/local effort in special education. See Special Education Advisory SPED 2008-1: IDEA-2004 and Requirements related to Maintenance of Effort and Technical Assistance Advisory SPED 2011-1: Annual Fiscal Calculations. Districts must calculate proportionate share obligations for parentally placed private school students and to designate federal funds to meet proportionate share obligations. Please note that the Department reserves the right to require that these funds be used to correct areas of identified noncompliance.
Project Duration: 9/1/2015 - 8/31/2016
Program Unit: Special Education Planning and Policy Development
Contacts: Grace Willis
Phone Number:(781) 338-3363
Date Due: A rolling submission period has been established, but the suggested due date is Friday, August 21, 2015.
Required Forms:
Download Excel Document
Special Education - Budget Workbook (Excel)
  1. Cover - (Part I - General - Program Unit Signature Page - Standard Contract Form and Application for Program Grants)
  2. Budget Detail Pages
  3. Instructional Support Services( Coordinated Instructional Support Services)
  4. Amendment Form (AM 1)
  5. Schedule A (if applicable)
  6. Summary
  7. Indirect Cost Calculator
Download PDF Document  Download Word Document
Part III - Required Program Information
Additional Information:
Download PDF Document  Download Word Document
Instructions for Completing the Budget Workbook
View HTML Page

Note: Applications submitted or approved after September 1, 2015 can legally claim expenses to the grant only from the date of final Department approval. Therefore, it is important to have district contact staff who can be reached in July and August to respond to questions, as needed.

Submission Instructions for the Budget Workbook: The FY 16 Special Education grant 240 work book should be uploaded to the Sped Grants Application and Amendments Security Portal.
Submission Instructions for the Cover Page (Part I): The Superintendent/Executive Director must sign the cover page. It can be submitted via email to or it can be mailed in to the address below.

Mail to:
Grace Willis
Special Education Planning and Policy Development
Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906

Last Updated: August 4, 2015
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