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Grants and Other Financial Assistance Programs: FY2016

Massachusetts 21st Century Community Learning Centers — Enhanced Programs for Students on an IEP
Fund Code: 245-B

Purpose: The purpose of this grant program is to enhance the capacity of current 21st Century Community Learning Center programs (CCLC) to include students on an Individual Education Plan (IEP) into an array of activities designed to complement their school-day programs, advance student achievement, and provide opportunities for socializing and participating with peers without disabilities.
Eligibility:
  • Districts/Organizations are eligible to apply for these funds for all fiscal year 2015-2016 (FY16) Fund Code (FC) 647-A Download PDF Document  Download Word Document out-of-school time (OST) sites, FY16 Fund Code 647-B2 sites, and FC 647-B1 OST sites. Individual sites that are currently funded under FY16 FC 245-A Download PDF Document  Download Word Document or are already receiving FC 245-B grants are not eligible for these funds. Note: This eligibility section was updated in January for a second round of applications.

  • Districts/Schools must designate (a) special education liaison(s) to the 21st CCLC program to ensure that students on an IEP have full access to the program.

Fund Use: Funds must be used to support the enhancement of existing 21st CCLC's capacity to fully and appropriately include students on an IEP. Services must be offered during non-school hours or periods when school is not in session.

Allowable expenses include but may not be limited to:
  • Stipends for specially trained instructional staff;

  • Stipends for health care, instructional assistants, and/or other support staff;

  • Stipends for additional planning time;

  • Professional development, technical assistance, and/or consultation services (e.g. proper use of adaptive equipment, language of instruction for students with disabilities, creating an inclusive environment, etc.);

  • Transportation (applicants must demonstrate that other means are not available); and

  • Program or adaptive materials.

No more than 10% of the budget may be used for program materials. Exceptions to the 10% limit for materials and supplies may be made in instances where specific equipment such as alternative or augmentative communication devices/aids or assistive technology is needed to meet the needs of program participants. In such instances, a justification for the expense must be included.

Indirect costs are not allowed under this grant.
Funding: A total of approximately $360,000 is available for these grants. Note: As of January 2016, approximately $130,000 remains available, and districts/communities are no longer limited to requesting a maximum of three sites.

The maximum grant award per site is $10,000 for school year and summer programming combined.

Continued funding through FC 245-A, pending budget appropriations, is expected to be available through the individual 21st CCLC site's final year within their current FC 647-A or B2 funding cycle (this would be a maximum of 3 years).

In FY16 (year one), all applicants are required to have a 10% match in funds requested. For those eligible for continuation funding in year two (FY17), a 15% match of the original grant award will be required. For those eligible for continuation funding in year three (FY18), a 25% match of the original grant award will be required.

Please note that the match cannot be from 21st CCLC federal funds. Programs are encouraged to coordinate services with efforts funded through other federal, state and/or local dollars such that these efforts contribute to providing a similar level and quality of services. All or any portion of the match may come in the form of in-kind contributions such as training and technical assistance from the special education department, transportation costs (other than those outlined in an IEP), equipment, etc.

Eligibility for continued funding in years two and three (FY17 and FY18) will be based on evidence that the program has met the priorities of this grant and has submitted yearly progress updates and reapplications; timely submission of required data that demonstrate the maintenance of attendance levels and program quality; and evidence that the grantee is working towards sustaining the program beyond the grant period.
Program Unit: Office of Learning Supports and Early Learning
Contact: Karyl Resnick kresnick@doe.mass.edu
Phone Number: (781) 338-3515
Date Due: Grants will be accepted on a rolling basis up through Friday, February 12, 2016, for the second round of funding. The first round of funding was due by November 20, 2015.

Proposals will be reviewed in the order in which they are received. Proposals will be awarded funding if all requirements are met, and until all available funds are awarded. Note: should requests exceed available funding, the Department may limit the number of sites awarded per grantee. A message will be posted on the 21st CCLC grant recipient webpage once funding is no longer available.
Required Forms:
Download Excel Document
Part I/Part II Signature Page and Budget Workbook - General Program Unit Signature Page - (Standard Contract Form and Application for Program Grants) and Budget Workbook for School Year (SY) (expenditures that will occur upon approval - 6/30/2016). Note: Summer budgets (expenditures that will occur 7/1/2016 - 8/31/2016) will be due in April 2016.
Download PDF Document  Download Word Document
Part III - Required Program Information

*Note: The Budget Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

  1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.
  2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).
Additional Information:
  • Download PDF Document  Download Word Document Addendum A - Eligible Districts/Programs and Sites (for FY16 FC 245-B)

  • Recipients will be required to utilize the Survey of Academic and Youth Outcomes (SAYO) for all students served by these funds. Any accommodations or modifications to the SAYO administration for students on an IEP should be described in the written evaluation.

  • Recipients will be required to complete and submit student data forms for all programs and services funded by this grant.

Submission Instructions:
  1. Email the Part I/Part II Signature Page and Budget Workbook (Excel Workbook), and the Part III - Required Program Information (Word Document) to cclc@doe.mass.edu.

  2. and

  3. Email to cclc@doe.mass.edu a scanned PDF of the SY signed Part I - Signature Page.



Last Updated: January 26, 2016
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