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Grants and Other Financial Assistance Programs: FY2016

Workplace Education Planning Grant
Fund Code: 494

Purpose: Workplace Education Planning Grants (Phase 1) are competitive grants designed for partnerships among education providers, business partners and unions (where the workforce is unionized) to:
  • Identify needs for instructional services for adult incumbent workers lacking basic foundation skills from ABE/literacy, pre-adult secondary education, and adult secondary education including preparation up to and including high school equivalency.
  • Identify needs for English for Speakers of Other Languages (ESOL) services for limited English speakers;
  • Assess the readiness of the business to support an educational program that meets the basic skills needs of its incumbent workforce; and
  • Plan for instructional services including program components (e.g., recruitment, assessment, curriculum development, data collection, team governance and evaluation).
Priorities: Priorities are to support applicants that propose to:
  • Develop a plan and timeline to conduct a Workplace Needs Analysis (WNA).
  • Include input and participation in the WNA process from a variety of perspectives.
  • Integrate ABE/ESOL with industry skills training/work readiness to develop increased economic self sufficiency and a more productive workforce.
Note: With the implementation of the Workforce Innovation and Opportunity Act (WIOA), additional FY 16 and FY 17 priorities may be required.
Eligibility: Eligible applicants are public and private non-profit entities that include: cities and towns; school districts; community colleges and other institutions of higher learning; and community-based organizations. These entities must be in partnership with a specifically identified business, or consortium of such businesses. If workers that are to be served by the educational program at the workplace are unionized, the labor union must be a partner.
Funding: $42, 000 is available for up to 7 planning grants each to conduct a WNA.
  • (FY16) Phase 1: Applicants may request up to $6,000 to conduct a WNA to determine the readiness of the partnership to support a multi-year instructional program for incumbent workers. The planning process must include a WNA as outlined in fund use. A final report is required.
  • (FY17) Phase 2: Only those partnerships having completed a successful planning process are eligible for three-year implementation grants. Up to $350,000 is set aside for implementation grants.
Fund Use: Funding must be used to conduct a WNA that includes a systematic analysis of the readiness of the partnership to deliver a quality instructional program. The plan must identify:
  • a lead person to convene and train the WNA team and coordinate WNA team activities;
  • an inclusive process with input from prospective students, supervisors, managers, and unions (where the workforce is unionized) to determine needs and assets to support the instructional program;
  • a preliminary assessment of the evidence of incumbent workers lacking the foundation skills of a high school graduate (e.g., reading, writing, speaking, and mathematics) and/or English for Speakers of Other Languages (ESOL);
  • a process to identify the current and future job-related basic skill needs e.g., reading, writing, math and/or English communication among the workforce;
  • ways to uncover the supports to worker participation in the educational program;
  • ways to uncover barriers to worker participation in the education program and a plan to address those;
  • a projected timeline to accomplish the activities described above.
Project Duration: Upon approval to 8/5/16
Workplace education grants are renewable for a maximum of three years (FY16 through FY19) subject to satisfactory performance, the appropriation of federal funds and the continuance of federal authoring legislation.
Program Unit: Adult and Community Learning Services
Contact: Olivia Steele osteele@doe.mass.edu

All inquires must be submitted in writing to WPEdRFP@doe.mass.edu and all answers will be posted to the Adult and Community Services webpage.
Bidders' Conference: There will be one Bidders' Conference and the information will be posted to the ACLS webpage shortly.
Phone Number: (781) 338-3858
Date Due: Phase 1 proposals must be received at the Department by 3:00 p.m. on Friday, March 4, 2016.
Required Forms:
View HTML Page
Grants for Schools: Getting Them and Using Them, A Procedural Manual
Download PDF Document  Download Word Document
Part I — General — Program Unit Signature Page — (Standard Contract Form and Application for Program Grants)
Download Excel Document
Part II — Budget Detail Pages (Include both pages.)
Download PDF Document  Download Word Document
Part III — Required Program Information
Download PDF Document  Download Word Document
Phase 1: Memorandum of Agreement (sample) to conduct a WNA
Download PDF Document  Download Word Document
Phase 1: Workplace Needs Analysis Report
Download PDF Document  Download Word Document
Phase 2: Memorandum of Agreement (sample) for implementation
Download PDF Document  Download Word Document
Phase 2: Workplace Education Statement of Assurances FY17-FY19
Additional Information:
Download PDF Document  Download Word Document
Letter from ABE State Director
Summary of Activities for Phases 1 and 2
Phase 1 Conduct and Document the WNA Phase 2 Deliver Classroom Instruction with Planning and Evaluation Team oversight
Amount of funding
$42,000 is available for planning grants:
  • A maximum of 7 grants of up to $6,000 each may be awarded.
Amount of funding
$350,000 is available for implementation grants:
  • A maximum of 7 grants of up to $50,000 each may be awarded.
Priorities for Funding
Provide evidence of:
  • a lead person to orient the direct the work of the WNA;
  • a plan to conduct a WNA;
  • a timeline that includes all WNA activities; and
  • a WNA process that includes the input and participation of a variety of perspectives;
Priorities for Funding
Provide evidence of:
  • need for ABE and/or ESOL services;
  • commitment from each stakeholder to the partnership;
  • readiness of the partnership to develop, implement and evaluate a multi-year workplace education program through oversight and guidance from a Planning and Evaluation Team (PET);and
  • strategies for student class participation and retention, e.g., release time, paid stipends or additional measures to support student participation for attendance and retention.
Scope of Work
Conduct a WNA that includes:
  • Evaluation of the partnership readiness to support a multi-year contextualized education program , including some preliminary plan to select Phase 2 Planning and Evaluation team members;
  • Explore the need for the education program:
  • Identify a pool of potential students who lack basic foundation skills of high school graduate and/or are limited English proficient; and
  • An evaluation of effectiveness of the WNA process.
Scope of Work
  • Deliver classroom based instruction in keeping with the ACLS-approved program plan;
  • Develop and document contextualized curriculum;
  • Convene and maintain an ongoing and active Planning and Evaluation Team (PET) that represents each interest group, e.g., management, supervisors, education staff and union (where the workforce is unionized);
  • Implement NRS-required assessments; develop and implement formative assessments;
  • Maintain excellent class attendance retention; and
  • Collect and input student data monthly into the SMARTT system.
TimeframeTimeframe
  • Proposal to conduct WNA planning due March 4, 2016.
  • Successful applicants notified of award April 2016.
  • Partnership will design a planning process from DESE approval date to August 5, 2016.
  • Education provider submits WNA report August 5, 2016.
September 2016:
  • Successful applicants notified of award for Phase 2
  • Funding for Year One of a multi-year funding cycle will begin upon approval of the program plan submitted.
  • Partnerships will be eligible for an additional two years for a total of three years of implementation, subject to satisfactory performance, the appropriation of federal funds, and the continuance of federal authorizing legislation.
Deliverables due: August 5, 2016
WNA report includes
  • class grid
  • Submit Standard Application for Grants, budget and match narratives, Phase 2 Memorandum of Agreement and Statement of Assurances.
Deliverables

  • See Scope of Work above
Download Word Document
Massachusetts Guidelines for Effective Workplace Education Partnerships
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Massachusetts ABE Framework for English to Speakers of Other Languages
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Massachusetts Professional Standards for Teachers of Adult English Speakers of Other Languages
View External Link
College and Career Readiness Standards for Adult Education
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Massachusetts ABE Science Framework, Life Science Strand
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For information on the Workforce Innovation and Opportunity Act (WIOA)
Download PDF Document  Download Word Document
Massachusetts Indicators of Program Quality for Workplace Education
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Workplace Education Recommended Readings
Submission Instructions: Submit seven (7) sets of the proposal (2 sets with original signatures in blue ink) to:

Lorraine Domigan
Adult and Community Learning Services
Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906



Last Updated: December 9, 2015
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