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Grants and Other Financial Assistance Programs: FY2016

Quality Enhancements in After-School and Out-of-School Time (ASOST-Q)
Fund Code: 530

Purpose: The goal of this state funded grant program is to enhance out-of-school time (OST*) programs and services to improve the academic, physical, social, and emotional wellness of public and non-public school-age youth during the school year and the summer months.

*OST refers to after-school and out-of-school time programming (including vacations, weekends, before-school, and summer).
Priorities: The main priorities for this grant are to improve the quality of OST programs and services by supporting:
  • Activities that enhance one or more of the quality criteria areas outlined in the Guidelines for Quality Enhancements in After-School and Out-of-School Time - found below in the Additional Information section. These criteria provide a framework for balanced, quality programming that supports the academic, physical, social, and emotional development of participants. (Category A - Quality Enhancements)

  • Regional and statewide professional development (PD), which includes networking opportunities, for OST providers. (Category B - Regional or Statewide PD)

  • Partnerships to develop, pilot, and document high-quality science, technology, engineering and mathematics (STEM) service-learning (SL) curricula that will help to decrease summer learning loss and increase students' understanding of STEM concepts. (Category C - STEM-SL Curriculum Development)


Additionally, in fiscal year 2015-2016 (FY16), applicants are encouraged to identify opportunities to enhance quality by:
  • Engaging students in more purposeful and meaningful learning opportunities through high-quality service-learning and other project-based learning.

  • Supporting students' social and emotional learning and development through explicit programming, staff training, and other strategies.

Eligibility: Eligible applicants include those that received funds through the FY15 competition under this fund code. See the Funding section for a list of eligible applicants.
Key Grant Requirements:

Throughout the duration of the grant, the following are required of all recipients of the respective category:

Category A: Quality Enhancements

  • Implement program quality enhancements that support identified needs or gaps in program services.
  • Implement Department of Elementary and Secondary Education (Department)-required program evaluation tools to be used to support continuous program improvement.
  • Submit required grant reporting. (Details will be provided to all grant recipients.)

Category B: Regional or Statewide PD (including networking opportunities)

  • Provide PD that includes networking opportunities to meet identified needs of the OST field, particularly those receiving ASOST-Q, Category A funding.
  • Review the needs of ASOST-Q grantees, finalize PD offerings, and provide the Department with a schedule and registration information. The Department will distribute to ASOST-Q grantees and other OST providers (as appropriate).
  • Submit required grant reporting, including attendance lists and session evaluation summaries. (Department will provide details to all awarded grantees.)

Category C: STEM-SL Curriculum Development

  • Identify a team, including representatives from the participating OST sites and other partners which will participate in required training, and develop, implement and document the STEM-SL curriculum.
  • Participate as a team in all required Department-sponsored PD.
  • Implement the developed STEM-SL curriculum with youth for a minimum of 25 hours over a minimum of 4 weeks during the summer. This program can be implemented as a component of an existing summer program. (Programs are encouraged to dedicate additional time as appropriate.)
  • Work with the Department to document and submit curriculum materials developed to serve as examples for other summer programs.
  • Submit other required grant reporting. (Department will provide details to all awarded grantees.)
  • (Optional) Implement again the STEM-SL curriculum developed in FY15 with a new group of students and make and document refinements as needed.

See the applicable Part III (A, B, or C) — Required Program Information and the Addendum A — Grant Assurances in the Required Forms section below for additional details and requirements.

Funding: Approximately $1.6 million is projected to be available for these continuation grants. The final total amount available is subject to the state budget appropriation.

Eligible applicants include all FY15 Fund Code 530 recipients. FY16 funding amounts are expected to be close to the amounts awarded in FY15. Exact eligibility amounts will be posted and sent to all eligible entities after the state budget is passed in July 2015.
Fund Use: Funds must be used to support activities that enhance programs and services as outlined in this Funding Opportunity RFP.

Budget expenditures may include, but are not limited to the following:

  • Staff and coordinator salaries related to the quality enhancement;
  • PD activities;
  • Stipends for professionals and students involved in the delivery of services;
  • Activities to promote family engagement;
  • Additional costs associated with serving students with disabilities and/or students who are English language learners;
  • Program materials and supplies; and
  • Transportation. (Please note: vehicles may not be purchased with these funds.)

General notes on fund use (applicable to applicants in all categories):

  • Funds from this grant may not be used to support tuition for individual participants;
  • Not more that 15% of total funds requested may be used to support program administrative costs (e.g., program director, bookkeeping, secretarial, etc.); and
  • Indirect costs are not allowable.

Additional notes for Category A - Quality Enhancements:

  • Enhancement activities supported by these funds may include, but are not limited to:

    • Academic tutoring and homework centers where content is linked to and based on the Massachusetts Curriculum Frameworks;
    • Programs that improve the health of students, including physical activities, athletics, nutrition and health education, and exercise;
    • Art, theater, and music programs developed in collaboration with the Massachusetts Cultural Council (MCC), local cultural councils, or cultural organizations in the Commonwealth funded by the MCC;
    • Enrichment activities not otherwise provided during the school day;
    • Advanced study for the gifted and talented; and
    • Service-learning or community service programs.

  • Applicants requesting funding to support existing staff costs must provide a clear justification for the allocation of these costs to the proposed enhancements; and

  • Funds requested must be clearly linked to proposed program enhancement activities.

Additional notes for Category C - STEM-SL Curriculum Development:

  • All applicants must budget $10,000 ($6,250 school year / $3,750 summer) in the grant request to support PD provided by the Department and its partners. These funds will support up to 7 days of PD and coaching, as well as support for documenting and publishing developed curricula.

    The required $10,000 is pre-populated under Contractual Services (Line 5) in the budget pages for this grant. Please do not remove or change the amounts - awarded grantees will pay these funds directly to KIDS Consortium. Applicants may add additional items to Line 5 as appropriate.

    Applicants are expected to budget additional funds, as needed, to support other costs, associated with this required PD (e.g. stipends for planning, substitutes, travel, etc), as well as for additional planning and training of staff.

Project Duration: School Year Programs: Upon approval (no sooner than 9/01/2015) - 6/30/2016
Summer Programs: 7/01/2016 - 8/31/2016
Program Unit: Office of Learning Supports and Early Learning
Contacts: Kristen McKinnon
Phone Number: (781)338-3010
Date Due: Category A: Tuesday, August 4, 2015*

Category B: Tuesday, September 15, 2015

Category C: Tuesday, August 25, 2015

See the Submission Instructions section below for additional details.


*Applicants under Category A proposing ONLY summer 2016 enhancement activities may submit no later than September 15, 2015, however, must also send an email no later than August 4, 2015 expressing this intent.
Required Documents:
Download Excel Document
[For Category A] Part I / Part II - General Program Unit Signature Page (Standard Contract Form and Application for Program Grants) / Budget Workbook
Download Excel Document
[For Category B] Part I / Part II - General Program Unit Signature Page (Standard Contract Form and Application for Program Grants) / Budget Workbook
Download Excel Document
[For Category C] Part I / Part II - General Program Unit Signature Page (Standard Contract Form and Application for Program Grants) / Budget Workbook
  
Note: If proposing both school year (upon approval - 6/30/2016) and summer (7/1/2016 - 8/31/2016) activities/expenditures, applicants must submit a separate signature page and budget/budget narrative for each; all of which can be found in the Part I / Part II document.
Download PDF Document  Download Word Document
Part III-A - Required Program Information - Category A Only (The Word/PDF versions are provided for preparing answers, but the information must be submitted online via: Category A - ASOST-Q FY15 End-of-Year Report / FY16 Continuation Application)
Download PDF Document  Download Word Document
Part III-B - Required Program Information - Category B Only (The Word/PDF versions are provided for preparing answers, but the information must be submitted online via: Category B ASOST - FY15 End-of-Year / FY16 Continuation)
Download PDF Document  Download Word Document
Part III-C - Required Program Information - Category C Only (The Word/PDF versions are provided for preparing answers, but the information must be submitted online via: Category C - ASOST-Q FY15 End-of-Year / FY16 Continuation)
Download PDF Document  Download Word Document
Addendum A - Grant Assurances
Additional Information:
Download Word Document
Guidelines for Quality Enhancements in After-School and Out-of-School Time Programs
  
Guidance for completing grant-request Budget Detail - Description of Line Item Information: Provides guidance for completing the required budget workbook.
Submission Instructions:

By the dates listed in the Due Date section above, submit the following:

Full Proposals:

  1. Submit the information requested in Part III (A, B, or C, respectively) using the link provided in the document (and noted above).

    and

  2. Mail two of each of the following, with original signatures:

    • Part I / Part II - General Program Unit Signature Page (Standard Contract Form and Application for Program Grants) / Budget Workbook

      Note: When printing Part II, please print each applicable budget/budget narrative (School Year and/or Summer) on 4 pages using Portrait orientation. In Page Set Up - print 2 pages wide by 2 pages tall.

    • Grant Assurances

    Mail to:

    Kristen McKinnon
    Office of Learning Supports and Early Learning
    Massachusetts Department of
    Elementary and Secondary Education
    75 Pleasant Street
    Malden, MA 02148-4906



Last Updated: May 28, 2015
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