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Grants and Other Financial Assistance Programs: FY2016

Quality Enhancements in After-School and Out-of-School Time (ASOST-Q)
Fund Code: 530B

Purpose: The goal of this state funded grant program is to enhance out-of-school time (OST*) programs and services to improve the academic, physical, social, and emotional wellness of public and non-public school-age youth during the school year and the summer months.

*OST refers to after-school and out-of-school time programming (including vacations, weekends, before-school, and summer).
Priorities: The main priority for this grant is to improve the quality of OST programs and services by supporting partnerships to develop, pilot, and document high-quality service-learning (SL) curricula that will help to decrease summer learning loss and increase students' social-emotional competencies.

More specifically, priorities for this grant are to improve the quality of OST programs and services by:
  1. Supporting OST staff to better understand and implement social-emotional learning (SEL) practices, as well as to teach social-emotional skills and competencies using SL.

  2. Helping OST staff to identify and plan for intentional STEM, English language arts, social studies and/or mathematics learning goals and outcomes for summer programming using SL.

  3. Developing high-quality summer SL curricula that will help to decrease summer learning loss and increase social-emotional competencies, and which can be replicated.

Please reference the Additional Information section below for definitions of SL and SEL.

Funded applicants and their partners will receive professional development (PD) and training from and work with the Massachusetts Department of Elementary and Secondary Education (Department) to develop their curricula to be implemented during an existing summer program.
Eligibility: Community-based organizations and/or school districts with demonstrated expertise and experience developing and/or implementing SEL teaching and learning strategies and practices. Eligible organizations may include, but are not limited to: museums, institutions of higher education, etc. Priority will be given to organizations that also have expertise and experience in understanding and working with schools and OST programs.

Eligible applicants must apply in partnership with at least one existing summer OST program site.

Applicants that are not a school district must also demonstrate a partnership with the district and/or school(s) that the students served in the program attend; including the involvement of at least one school/district educator with expertise in the content-area(s) to be addressed through the SL curriculum.

Note: fiscal year 2015-2015 (FY15) Fund Code (FC) 530 Grantees (who are also eligible for FY16 FC 530 continuation grants) are not eligible to apply as either a lead or a partner.
Key Grant Requirements: Throughout the duration of the grant, the following are required of all recipients:
  • Identify a team, including representatives from the participating OST site(s) and other partners which will participate in required training, and develop, implement and document the SL curriculum.
  • Participate as a team in all required Department-sponsored PD.
  • Implement the developed SL curriculum with youth for a minimum of 25 hours over a minimum of 4 weeks during the summer. This program can be implemented as a component of an existing summer program. (Programs are encouraged to dedicate additional time as appropriate.)
  • Work with the Department to document and submit curriculum materials developed to serve as examples for other summer programs.
  • Submit other required grant reporting information. (Department will provide details to all awarded grantees.)
See Key Definitions and Addendum A - Grant Overview and Assurances in the Required Forms section below for additional details and requirements.
Funding: Approximately $300,000 is projected to be available for these grants.

Applicants may apply for up to $31,000 per applicant (to cover school year plus summer costs), of which $6,300 must be budgeted for the required Department-sponsored PD ($5,100 for school year plus $1,200 for summer).
Fund Use: Funds must be used to support costs associated with developing the curriculum, planning and implementing a SL summer program for students in grades K-12, including but not limited to the following:
  • Staff and coordinator salaries;
  • Professional development (PD) activities that meet
    Download PDF Document  Download Word Document   Massachusetts Standards for PD;
  • Stipends for professionals and students** involved in the delivery of services;
  • Activities to promote family engagement;
  • Additional costs associated with serving students with disabilities and/or students who are English language learners (ELL);***
  • Program materials and supplies; and
  • Transportation. (Please note: vehicles may not be purchased with these funds.)
Important notes on fund use:
  1. As noted in the Funding section above, all applicants must budget $6,300 in the grant request to support the following required PD/support provided by the Department and its partners (specific dates are still being confirmed and will be sent to all grantees):

    • Team members participating in the curriculum writing must attend (or have attended) a 2-day or 4-day SL training. It is recommended that team members that will implement the curriculum also participate in this training as well. The Department will offer multiple 2-day SL trainings throughout the year.
    • Late-Fall: 1-day Kickoff
    • Winter: (January - March 2015) Coaching Visits (1 day per grantee on-site)
    • Winter: 1-day Lesson Sharing, Feedback and Planning
    • Spring: Team planning on-site (Department staff/partners will be available as needed for technical assistance)
    • Summer: Program visit / Documentation support (1-day per grantee on-site)
    • Summer: 1-day Reflective Practice Session
      The required $6,300 is pre-populated under Contractual Services (Line 5) in the budget pages for this grant. Please do not remove or change the amounts - awarded grantees will pay these funds directly to Harkins Consulting (formerly KIDS Consortium). Applicants may add additional items to Line 5 as appropriate.

      Please be sure to budget additional funds, as needed, to support other costs, associated with this required professional development (e.g. stipends for planning, substitutes, travel, etc). Note: Applicants should be sure to budget for planning time for the staff developing and implementing the curriculum.

  2. Students participating in the SL component of the summer program must engage in this project for a minimum of 4 weeks and a total of at least 25 hours. The SL curriculum can be implemented as one component/activity of an existing summer program. Note: Though a minimum time requirement for the project is outlined, programs are encouraged to dedicate additional time as is warranted/appropriate.

  3. Funds from this grant may not be used to support tuition for individual participants (e.g., enrollment fees); funds must be allocated to specific costs related to the SL program.

  4. Indirect costs may not be charged to this grant.

**Students may not be paid for participating in the program.
***Expenditures for serving students with disabilities and/or ELL students may include additional staff and specialized training/technical assistance.
Project Duration: School Year: Upon approval (no sooner than 10/01/2015) - 6/30/2016
Summer: 7/01/2016 - 8/31/2016
Program Unit: Office of Learning Supports and Early Learning (OLSEL)
Contacts: Kristen McKinnon
Phone Number: (781)338-3010
Date Due: Wednesday, September 9, 2015 (emailed and postmarked)
See the Submission Instructions section below for additional details.
Required Forms:
Download Excel Document
Part I / Part II - General Program Unit Signature Page (Standard Contract Form and Application for Program Grants) / Budget Workbook
Note: Applicants must submit a separate signature page and budget/budget narrative for both school year (upon approval - 6/30/2016) and summer (7/1/2016 - 8/31/2016) activities/expenditures; all of which can be found in the Part I / Part II document.
Download PDF Document  Download Word Document
Part III - Required Program Information
Download PDF Document  Download Word Document
Addendum A - Grant Overview and Assurances

Additional Information:
Download PDF Document  Download Word Document
Guidelines for Quality Enhancements in After-School and Out-of-School Time Programs
View HTML Page
Guidance for completing grant-request Budget Detail - Description of Line Item Information: Provides guidance for completing the required budget workbook.
Key Definitions:
Service-Learning (SL) is a teaching and learning methodology that engages students in identifying, researching, proposing and implementing solutions to real needs and problems in their school or community as part of their curriculum. The National Youth Leadership Council, with the SL field, released standards to help guide quality practice.

Social-Emotional Learning (SEL)
Social-emotional skills are critical for students' learning, their readiness for college and careers, and their future success. The process by which students develop social-emotional competencies is referred to as SEL. SEL includes the foundational skills, attitudes, and behaviors that help promote school engagement and academic success.
Submission Instructions:
  1. Email one (1) complete set of all required documents, in their original Word or Excel formats (i.e., not converted to a PDF), and email one scanned version of both Part I documents (school year and summer), to (must be received no later than 5:00 p.m. on the date due.)

  2. And

  3. Mail two (2) sets of all required documents, at least one of which is single-sided, clearly marked "ORIGINAL," and includes all original signatures. Mailed sets must be postmarked (or be hand-delivered to the Department) no later than the date due.
    Note: When printing Part II, please print each applicable budget/budget narrative (School Year and/or Summer) on 4 pages using Portrait orientation. In Page Set Up - print 2 pages wide by 2 pages tall.

    Mail to:
    Kristen McKinnon
    Office of Learning Supports and Early Learning
    Massachusetts Department of
    Elementary and Secondary Education
    75 Pleasant Street
    Malden, MA 02148-4906

Last Updated: August 13, 2015
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