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Grants and Other Financial Assistance Programs: FY2016

Academic Support: Partnerships for Pathways to Success
Fund Code: 594 (School Year)/624 (Summer)

Purpose:The goal of this state continuation funding opportunity, available to organizations awarded funding through this program in FY15, is to leverage well designed partnerships between public institutions of higher education and One Stop Career Centers to provide students with pathways to success. The primary student population to be served by this initiative are post-12th grade students from the classes of 2003-2015 who need further assistance to pass the Massachusetts Comprehensive Assessment System (MCAS) in order to complete the state required Competency Determination for high school graduation. The services provided by this initiative should build on a region's existing opportunities for remediation services in English language arts, mathematics, and science and technology/engineering, while also addressing the unique academic, work readiness and social/emotional needs of participating students. Outreach and services may additionally be offered to current juniors and seniors (classes of 2016 and 2017 students) who have scored at level 1 (Failing) on the MCAS tests once the eligible post-12th grade pool of students has been exhausted. These services are to supplement currently funded local, state, and federal programs. Programs must have made progress serving the number of students targeted in FY2015 and have met or making significant progress towards the performance measures indicated in the FY2015 application.
Priorities:The mission of the Massachusetts Department of Elementary and Secondary Education (ESE) is to strengthen the Commonwealth's public education system so that every student is prepared to succeed in postsecondary education, compete in the global economy, and understand the rights and responsibilities of American citizens, and in so doing, to close all proficiency gaps.

Academic Support funding opportunities serve to strengthen statewide capacity by supporting implementation of DESE's District Standards and Indicators Download PDF Document and DESE Priorities for increasing student achievement.

DESE's goal is to prepare all students for success after high school. To help us reach this goal, ESE has established four strategies:

  • Strengthening curriculum, instruction, and assessment
  • Improving educator effectiveness
  • Turning around the lowest performing districts and schools
  • Using data and technology to support student performance
    Applicants for this funding opportunity should be deliberate and intentional in using these funds to support DESE's Standards and Priorities. In particular, this funding opportunity may support implementation of the following district Standards: Curriculum and Instruction (aligned, consistently delivered, and continuously improving curriculum; sufficient instructional time), Assessment, Human Resources, Professional Development and Student Support.

Program Requirements

  1. One application and one budget (for each fund code) must be submitted per partnership describing a strong collaboration between a public institution of higher education and a One Stop Career Center, mutually deciding which shall serve as the applicant. Each partner must be allocated at least 40% of program funds requested, with a maximum total request of $55,000 per partnership. The two partners must develop the project plan and budget collaboratively to support program goals.

  2. Partnerships may only serve students in the classes of 2003-2017 who have not yet met their Competency Determination on the 10th grade MCAS tests or retests in English Language Arts, Mathematics, and/or the high school level MCAS tests in Science and Technology/Engineering. Programs do not need to serve students in every subject.

  3. Priority should be given to students from the Classes of 2003-2015 who: completed the 12th grade without obtaining their Competency Determination; need to make significant progress in order to meet state and local graduation requirements; students with disabilities; English language learners; homeless students; and those with mental/behavioral health issues.

  4. Intake and Assessment Process: Proposed programs must provide an intake process to assess student eligibility based on MCAS performance and determine whether students have risk factors that could affect their participation. Applicants must also implement data management methods for monitoring student progress.

  5. Proposed programs must offer a significant number of service hours in order to provide small-group instruction that is engaging and effective and/or one-on-one tutoring that addresses identified gaps in students' knowledge in English language arts, mathematics, and/or science, technology and engineering aligned with the standards identified in the Massachusetts Curriculum Frameworks.

  6. Programs must offer services that support students' work readiness and career preparation needs, e.g., job search, job training, career research, career awareness, exploration and immersion activities, and referrals to appropriate work-based learning opportunities.

  7. Programs must include the development of individual learning plans to help students map further education and career opportunities and provide a plan for further education and training for the students after the program ends.

  8. Program must address the academic, workplace readiness, and personal/social needs of students, the three domains defined Download PDF Document by DESE and the Department of Higher Education necessary for students' college and career readiness.

Funding Priorities
Continuation funding will be awarded to applicants that:

  1. Provided appropriate academic support services to the number of students targeted in FY2015 in Fund Codes 594/624; and

  2. Met or made significant progress towards the performance measures indicated in the FY2015 application.

Eligibility: Programs that were awarded funds for fiscal year 2015 in Fund Code 594/624
Funding: Applicants may request up to $55,000 combined for School Year programs (Fund Code: 594) and Summer programs (Fund Code: 624). Separate budgets must be submitted for the school year and summer.

Subject to state budget appropriation, final funding will be based on the recipient: 1) serving the number of students targeted in FY2015; and 2) meeting or making strong progress towards the performance measures indicated in the FY2015 application. Funds requested and budget detail pages must clearly align with program activities.

Fund Use: Funds may be used for:
  1. Salaries/stipends for qualified instructors of English language arts, mathematics, science, and technology/engineering, program staff, staffing for direct services.

  2. Consultant and contract fees to provide program-related professional development or costs for supplementary tutoring/mentoring programs or services;

  3. Program administration and indirect costs (stipends for a program administration, stipends for data entry or other administrative assistance, indirect costs, etc.), not to exceed 20 percent of the budget;

  4. Program supplies, including but not limited to any licenses for computer software, not to exceed 15 percent of the total budget (note: licenses for computer software should generally be listed in budget line 8 "Other Costs: Memberships/Subscriptions");

  5. Costs related to removing barriers to participation and learning, including incentives for students as well as services that address logistical and/or behavioral health issues; not to include stipends, gift cards, or other direct compensation for students;

  6. Necessary student transportation; and

  7. Counseling programs and services to educate families and high school students on college and career readiness, obtaining employment and employment training and post-12th grade remediation options.

Note: Funds used to provide services to students who do not meet the eligibility requirements of this grant constitute grounds for a request of return of funds for those students. Additionally, those applicants enrolling significantly fewer students than proposed may be requested to return unused funds for redistribution.

Project Duration: Fund Code 594 (School Year Program): Upon Approval - 6/30/2016
Fund Code 624 (Summer Program): Upon Approval - 8/31/2016
Program Unit:College and Career Readiness
Contact: Nyal Fuentes or
Shailah Stewart
Phone Number:(781) 338-3593 or (781) 338-3904
Date Due:August 21, 2015. Eligible programs must submit applications at least 15 business days prior to the proposed start of the program, in order to allow sufficient time for review, resolution of issues, and processing in order to comply with the state finance regulation 815 CMR 2:00, section 2.05, (4)(b). Programs are not permitted to expend funds until applications are approved.
Required Forms:
Download PDF Document  Download Word Document
Part I: Fund Code: 594 for School Year Programs - Program Unit Signature Page (Part I - General: Standard Contract Form and Application for Program Grants)
Required to be submitted with all School Year program applications.

Download PDF Document  Download Word Document
Part I: Fund Code: 624 for Summer Programs - Program Unit Signature Page (Part I - General: Standard Contract Form and Application for Program Grants)
Required to be submitted with all Summer program applications.

Download Excel Document
Part II Workbook - Budget (II-A) and Budget Narrative (II-B)*
(Print and mail with the application all four budget and budget narrative pages. See important opening instructions below.)
Required to be submitted with all applications.

Download PDF Document  Download Word Document
Part III: Required Program Information - Partnerships for Pathways to Success Application for FY2016:
Required to be submitted with all applications.

*Note: The Budget and Budget Narrative Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

  1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.

  2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).

Additional Information:
  1. Narrative Evaluations
    Funded programs are required to submit a narrative report on the overall effectiveness of the program, using the DESE's Narrative Evaluation Guidelines. Reports are due July 31, 2016, for School Year programs and September 30, 2016, for summer programs.

  2. Required Student Data Submissions
    Individual Student Data Information is required to be submitted through the DESE's Security Portal. Grants will not be awarded to programs that have not submitted their data and narrative evaluations from FY2014 and FY2015 academic support programs, where applicable.

Submission Instructions: Submit two (2) sets of all required information. (See Required Forms.) Each set should have an original signature of the College President/Executive Director.

Mail to:
Carrie Harrington
College and Career Readiness
Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street Malden, MA 02148-4906

Last Updated: July 15, 2015
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