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Grants and Other Financial Assistance Programs: FY2016

Academic Support Work and Learning Program
Fund Code: 596 (School Year)

Purpose:The goal of this state continuation funding opportunity is to provide engaging and integrated instruction in English language arts (ELA), mathematics, and science and technology/engineering through Work and Learning programming for students in the Classes of 2003-2017 who have not yet passed the 10th grade MCAS tests to achieve a Competency Determination required for high school graduation. These services are to supplement currently funded local, state, and federal programs. Entities eligible for these funds are applicants that were awarded funds under Fund Code 596 in FY2015.
Priorities:The mission of the Massachusetts Department of Elementary and Secondary Education (ESE) is to strengthen the Commonwealth's public education system so that every student is prepared to succeed in postsecondary education, compete in the global economy, and understand the rights and responsibilities of American citizens, and in so doing, to close all proficiency gaps.

Academic Support funding opportunities serve to strengthen statewide capacity by supporting implementation of ESE's District Standards and Indicators Download PDF Document  Download Word Document and ESE Priorities for increasing student achievement.

ESE's goal is to prepare all students for success after high school. To help us reach this goal, ESE has established four strategies:

  • Strengthening curriculum, instruction, and assessment
  • Improving educator effectiveness
  • Turning around the lowest performing districts and schools
  • Using data and technology to support student performance

Applicants for this funding opportunity should be deliberate in using these funds to support ESE's Standards and Priorities. In particular, this funding opportunity may support implementation of the following district Standards: Curriculum and Instruction (aligned, consistently delivered, and continuously improving curriculum; sufficient instructional time), Assessment, Human Resources, Professional Development and Student Support.

Program Requirements

  1. Proposed programs may serve students in the Classes of 2003-2017 who have not yet passed the 10th grade MCAS test in English language arts, mathematics and/or science and technology/Engineering. Programs do not need to serve students at every class level but first priority must be given to students in the Classes of 2003-2015.

  2. Preference should be given to students who must make significant progress in order to meet state graduation requirements. These students should include those who are English language learners, homeless, in alternative programs, and/or have disabilities or behavioral health issues.

  3. Programs must provide identified students with intensive, small-group instruction, or one-on-one tutoring that addresses identified gaps in their acquisition of knowledge and skills in English language arts, mathematics, and/or science and technology/engineering, as described in the students' Educational Proficiency Plans (EPP).

  4. Proposed programs are required to provide internships for all participating students and use the Massachusetts Work-Based Learning Plan (WBLP) as a tool to structure and assess students' learning and productivity on the job.

  5. Programs must use innovative, research-based practices and supports designed to engage and instruct students.

  6. Partnerships between outside organizations and individual high schools or groups of high schools should be considered to design and implement program models that improve the academic success for students.

  7. Supplemental instruction may be offered before and/or after school, and/or during weekends, school vacations, the summer, and/or the school day.

Funding Priorities
Continuation funding will be awarded to applicants that:

  1. Received funding in FY2015 and can demonstrate that they have substantially met their performance goals in FY2015.
Eligibility: Organizations awarded Fund Code 596 funding in FY2015.
Funding: Subject to state appropriation, FY2016 awards will be treated as a continuation grant and will be funded at the same level as the applicant's FY2015 award as long as the following conditions were met in the first year:
  • Grantee substantially served the number of students targeted in their proposal.
  • Grantee generated and analyzed the Work-Based Learning Plan (WBLP) Skill Gain Report for all students served and if outcomes indicate any areas of weakness with respect to the Foundation Skills in the WBLP, develops and documents a plan to respond to those needs and submits that plan to ESE.
  • Grantee obtained any available MCAS retest results for program participants in school year 2014-2015, analyzed those results for any areas of student weakness and submits a plan to ESE with its continuation proposal that addresses those areas.
  • Funds requested clearly aligned with program activities.
Fund Use: Funds may be used for:
  1. Salaries for qualified teachers of English language arts, science, technology/ engineering, and/or mathematics.

  2. Stipends to support direct services, planning, and program coordination.

  3. Consultant and contract fees to provide program-related professional development.

  4. Supplies, including tutorial software.

  5. Incentives for students that remove barriers for participation.

  6. Student transportation when necessary.

    • In-kind contributions and other funds to support this grant program are encouraged.
    • No more than 20 percent of the total amount of the grant may be budgeted for supplies including, but not limited to, any licenses for computer software (note: licenses for computer software should generally be listed in budget line 8 "Other Costs — Memberships/Subscriptions").
    • No more than 20 percent may be budgeted for coordination and indirect costs (stipends for a program coordinator, data entry or other administrative assistance, indirect costs, etc.).
    • Funds must be used to supplement, not supplant, existing programs and activities. Funds may not be used for direct stipends to students.

Please Note: Funds used to provide services to students who do not meet the eligibility requirements of this grant constitute grounds for a request of return of funds for those students. Additionally, those applicants enrolling significantly fewer students than proposed will be requested to return unused funds for redistribution.

Project Duration: School Year Programs (Fund Code: 596): Upon Approval - 6/30/2016
Program Unit:College and Career Readiness
Contact:Shailah Stewart sstewart@doe.mass.edu
Phone Number:(781) 338-3904
Date Due: Friday, August 21, 2015. Eligible programs must submit applications at least 15 business days prior to the proposed start of the program in order to allow sufficient time for review, resolution of issues, and processing in order to comply with the state finance regulation 815 CMR 2:00, section 2.05, (4)(b). Programs are not permitted to expend funds until applications are approved.
Required Forms:
Download PDF Document  Download Word Document
Part I: Fund Code: 596 for School Year Programs - Program Unit Signature Page (Part I - General: Standard Contract Form and Application for Program Grants)
Required to be submitted with all School Year program applications.
Download Excel Document
Part II Workbook - Budget (II-A) and Budget Narrative (II-B)*
(Print and mail with the application all four budget and budget narrative pages. See important opening instructions below.)
Required to be submitted with all applications.
Download PDF Document  Download Word Document
Part III: Required Program Information - Academic Support Work and Learning Application for FY2016:
Required to be submitted with all applications.
Download PDF Document  Download Word Document
Completed Program Narrative Evaluation from FY2015

*Note: The Budget and Budget Narrative Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

  1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.

  2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).

Additional Information:
  1. Narrative Evaluation Guidelines
    The Evaluation Guidelines must be used in preparing narrative reports addressing the overall effectiveness of the program. These narrative reports are due by July 31, 2016 for School Year programs. Details and instructions will be provided by the Department to all grant recipients and will be posted to the Academic Support Data Collection website.

  2. Required Student Data Submissions
    Individual Student Data Information is required to be submitted through the Department of Elementary and Secondary Education's Security Portal. Due date is July 31, 2016 for School Year programs. Details and instructions will be provided by the Department to all grant recipients and will be posted to the Academic Support Data Collection website.

  3. Contextual Learning Web Portal
    Programs are expected to use the Contextual Learning website to engage students in academic work applied to a context related to their lives, communities, workplaces, or the wider world. Grantees may use (or get ideas from) an existing lesson/project on the website and/or generate a new posting based on the FY16 program (during or after the program period). Projects may range in length from a single class period to a semester or summer-long exploration.

  4. Professional Development/Technical Assistance Sessions
    Grantees are expected to have personnel (coordinators, data entry staff, instructors, etc.) attend appropriate Academic Support professional development workshops and data training sessions.

Submission Instructions: Submit two (2) sets of all required information. (See Required Forms.) Each set should have an original signature of the Superintendent/Executive Director.

Mail to:
Carrie Harrington
College and Career Readiness
Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906



Last Updated: July 15, 2015
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