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Grants and Other Financial Assistance Programs: FY2016

Academic Support: Work and Learning Program
Fund Code: 596A (School Year)

Purpose:The goal of this state competitive funding opportunity is to provide planning funds for the implementation of Fund Code 597 Work and Learning programming. The design of this program is to provide engaging and integrated instruction in English language arts (ELA), mathematics, and science and technology/engineering through Work and Learning programming for students in the Classes of 2003-2017 who have not yet passed the 10th grade MCAS tests to achieve a Competency Determination required for high school graduation. These services are to supplement currently funded local, state, and federal programs.
Priorities:The mission of the Massachusetts Department of Elementary and Secondary Education (ESE) is to strengthen the Commonwealth's public education system so that every student is prepared to succeed in postsecondary education, compete in the global economy, and understand the rights and responsibilities of American citizens, and in so doing, to close all proficiency gaps.

Academic Support funding opportunities serve to strengthen statewide capacity by supporting implementation of DESE's District Standards and Indicators Download PDF Document and DESE Priorities for increasing student achievement.

ESE's goal is to prepare all students for success after high school. To help us reach this goal, DESE has established four strategies:
  • Strengthening curriculum, instruction, and assessment
  • Improving educator effectiveness
  • Turning around the lowest performing districts and schools
  • Using data and technology to support student performance
Applicants for this funding opportunity should be deliberate in using these funds to support DESE's Standards and Priorities. In particular, this funding opportunity may support implementation of the following district Standards: Curriculum and Instruction (aligned, consistently delivered, and continuously improving curriculum; sufficient instructional time), Assessment, Human Resources, Professional Development and Student Support.

Program Requirements

Resources from this funding opportunity must be used to plan programming for summer 2016 (Fund Code 597).
  1. Proposed programs may only serve students in the Classes of 2003-2017 who have not yet passed the 10th grade MCAS test in English language arts, mathematics and/or science and technology/Engineering. Programs do not need to serve students at every class level but first priority must be given to students in the Classes of 2003-2016.

  2. Preference should be given to students who must make significant progress in order to meet state graduation requirements. These students should include those who are English language learners, homeless, in alternative programs, and/or have disabilities or behavioral health issues.

  3. Programs must provide identified students with intensive, small-group instruction, or one-on-one tutoring that addresses identified gaps in their acquisition of knowledge and skills in English language arts, mathematics, and/or science and technology/engineering, as described in the students' Educational Proficiency Plans (EPP).

  4. Proposed programs are required to provide internships for all participating students and use the Massachusetts Work-Based Learning Plan (WBLP) as a tool to structure and assess students' learning and productivity on the job.

  5. Programs must use innovative, research-based practices and supports designed to engage and instruct students.

  6. Partnerships between outside organizations and individual high schools or groups of high schools should be considered to design and implement program models that improve the academic success for students.

  7. Supplemental instruction may be offered before and/or after school, and/or during weekends, school vacations, the summer, and/or the school day.

Eligibility: School districts, charter schools, institutions of higher education, adult basic education providers, and public and private educational service organizations are eligible to partner with a high school, or a group of high schools, to submit applications for funding. Organizations must simultaneously apply for funding for Fund Code 597. Entities that were awarded a Fund Code 596 grant for FY16 are not eligible to apply for a 596A award.
Funding:Applicants may apply for up to $7,500 for this Fund Code 596A (school year) planning opportunity. They may only receive funding for this Fund Code 596A if they apply for and are awarded an associated Fund Code 597 award.
Fund Use: Funds may be used for:
  1. Stipends to support planning and program coordination.

  2. Consultant and contract fees to provide program-related professional development.

  3. Supplies, including tutorial software.

    • In-kind contributions and other funds to support this grant program are encouraged.
    • No more than 20 percent of the total amount of the grant may be budgeted for supplies including, but not limited to, any licenses for computer software (note: licenses for computer software should generally be listed in budget line 8 "Other Costs — Memberships/Subscriptions").
    • No more than 20 percent may be budgeted for coordination and indirect costs (stipends for a program coordinator, data entry or other administrative assistance, indirect costs, etc.).
    • Funds must be used to supplement, not supplant, existing programs and activities. Funds may not be used for direct stipends to students.

Please Note: Funds used to provide services to students who do not meet the eligibility requirements of this grant constitute grounds for a request of return of funds for those students. Additionally, those applicants enrolling significantly fewer students than proposed will be requested to return unused funds for redistribution.

Project Duration:School Year Programs (Fund Code: 596A): Upon Approval - 6/30/2016
Program Unit:College and Career Readiness
Contact:Shailah Stewart
Phone Number:(781) 338-3904
Date Due: February 24, 2016. Eligible programs must submit applications at least 15 business days prior to the proposed start of the program in order to allow sufficient time for review, resolution of issues, and processing in order to comply with the state finance regulation 815 CMR 2:00, section 2.05, (4)(b). Programs are not permitted to expend funds until applications are approved.
Required Forms:
Download PDF Document  Download Word Document
Part I: Fund Code: 596A for School Year Programs — Program Unit Signature Page (Part I - General: Standard Contract Form and Application for Program Grants)
Required to be submitted with all School Year program applications.
Download Excel Document
Part II Workbook — Budget (II-A) and Budget Narrative (II-B)*
(Print and mail with the application all four budget and budget narrative pages. See important opening instructions below.)
Required to be submitted with all applications.
Download PDF Document  Download Word Document
Part III: Required Program Information — Academic Support Work and Learning Application for FY2016:
Required to be submitted with all applications.
Completed Program Narrative Evaluation from FY2015 (if applicable)

*Note: The Budget and Budget Narrative Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

  1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.

  2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).

Submission Instructions: Submit two (2) sets of all required information. (See Required Forms.) Each set should have an original signature of the Superintendent/Executive Director.

Mail to:
Carrie Harrington
College and Career Readiness
Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906

Last Updated: January 26, 2016
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