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Grants and Other Financial Assistance Programs: FY2016

Competitive Academic Support Services Work and Learning
Fund Code: 597 (Summer)

Purpose:The goal of this state-funded, competitive funding opportunity is to provide engaging and integrated instruction in English language arts (ELA), mathematics, science, and technology/engineering through Work and Learning programs for students in the Classes of 2003-2017 who have not yet passed the 10th grade MCAS tests or retests in English Language Arts, Mathematics, and/or Science and Technology/Engineering to complete the state required Competency Determination for high school graduation, in combination with work-based learning. A central programmatic element of this initiative is the placement of all participating students in work-based learning experiences. These services are to supplement currently funded local, state, and federal programs.
Priorities:The mission of the Massachusetts Department of Elementary and Secondary Education (ESE) is to strengthen the Commonwealth's public education system so that every student is prepared to succeed in postsecondary education, compete in the global economy, and understand the rights and responsibilities of American citizens, and in so doing, to close all proficiency gaps.

Academic Support funding opportunities serve to strengthen statewide capacity by supporting implementation of DESE's District Standards and Indicators Download PDF Document and DESE Priorities Download Word Document for increasing student achievement.

ESE's goal is to prepare all students for success after high school. To help us reach this goal, DESE has established five strategies:
  • Strengthening curriculum, instruction, and assessment
  • Improving educator effectiveness
  • Turning around the lowest performing districts and schools
  • Using data and technology to support student performance
  • Supporting the social, emotional, and health needs of students and families
Applicants for this funding opportunity should be deliberate in using these funds to support DESE's Standards and Priorities. In particular, this funding opportunity may support implementation of the following district Standards: Curriculum and Instruction (aligned, consistently delivered, and continuously improving curriculum; sufficient instructional time), Assessment, Human Resources, Professional Development and Student Support.

Program Requirements

  1. Proposed programs may only serve students in the Classes of 2003-2017 who have not yet passed the 10th grade MCAS tests or retests in English Language Arts, Mathematics and/or Science and Technology/Engineering. Programs do not need to serve students at every class level but first priority must be given to students in the Classes of 2003-2016.

  2. Preference should be given to students who must make significant progress in order to meet state graduation requirements. These students should include those who are English language learners, homeless, in alternative programs, and/or have disabilities or behavioral health issues.

  3. Proposed programs are required to provide internships for all participating students and use the Massachusetts Work-Based Learning Plan (WBLP) as a tool to structure students' learning and productivity on the job.

  4. Programs must provide identified students with intensive, small-group instruction, or one-on-one tutoring that addresses identified gaps in their acquisition of knowledge and skills in English language arts, mathematics, and/or science and technology/engineering, as described in the students' Educational Proficiency Plans (EPP) and/or Individual Student Success Plans (ISSP).

  5. Programs must use innovative, research-based practices and supports designed to engage and instruct identified students.

  6. Partnerships between outside organizations and individual high schools or groups of high schools should be considered to design and implement program models that improve the academic success for students.

Funding Priorities

  1. Significant funding priority is given to applicants providing services to students in high schools with high percentages of students who have yet to meet the Competency Determination.

  2. Funding priority will be given to Work and Learning programs that make explicit connections between their structured internships and the required targeted academic instruction for eligible students.

  3. Funding priority will be given to applicants who have successfully recruited, retained and served appropriate numbers of students in past academic support programs as measured by data submitted to the Department of Elementary and Secondary Education.

Eligibility: School districts, charter schools, institutions of higher education, adult basic education providers, and public and private educational service organizations are eligible to partner with a high school, or a group of high schools, to submit applications for funding.
  1. Subject to state appropriation, grant awards will be based on the quality of programs proposed and the number of students to be served. Applicants should estimate a reasonable per pupil cost.

  2. Efforts will be made to ensure funds are awarded to a range of geographic regions within the Commonwealth.

  3. If an applicant received funding for Fund Code 596 or 597 in the past two years, then consideration will also be given to the quality of the grantee's prior performance, including:

    • Whether the grantee served the number of students targeted in its proposal
    • Whether grantee generated and analyzed the Work-Based Learning Plan (WBLP) Skill Gain Report for all students served and used the results to improve its program design
    • Whether grantee analyzed any available MCAS test/retest results for program participants, and adjusted its programming as a result

Fund Use: Funds may be used for:
  1. salaries for qualified teachers of English language arts, science and technology/ engineering, and/or mathematics;

  2. stipends to support direct services, planning, and program coordination;

  3. consultant and contract fees to provide program-related professional development;

  4. supplies;

  5. tutorial software;

  6. incentives for students that remove barriers for participation; and

  7. student transportation when necessary.

    • In-kind contributions and other funds to support this grant program are encouraged greatly.
    • No more than 20 percent of the total amount of the grant may be budgeted for supplies including, but not limited to, any licenses for computer software (note: licenses for computer software should generally be listed in budget line 8 "Other Costs — Memberships/Subscriptions").
    • No more than 20 percent may be budgeted for coordination and indirect costs (stipends for a program coordinator, data entry or other administrative assistance, indirect costs, etc.).
    • Funds must be used to supplement, not supplant, existing programs and activities. Funds may not be used for direct stipends to students. Please Note: (Funds used to provide services to students who do not meet the eligibility requirements of this grant constitute grounds for a request of return of funds for those students. Additionally, those applicants enrolling significantly fewer students than proposed will be requested to return unused funds for redistribution).
Project Duration:Summer Programs (Fund Code 597): 7/1/2016 - 8/31/2016
Program Unit:College and Career Readiness
Contact:Shailah Stewart      email address:
Phone Number:(781) 338-3904
Date Due: Wednesday, February 24, 2016 for Fund Code 597 Summer proposals

All proposals must be received at the Department by 5:00 p.m. on the date due.
Required Forms:
Download PDF Document  Download Word Document
Program Unit Signature Page
(Part I — General: Standard Contract Form and Application for Program Grants)
Download Excel Document
Part II Workbook — Budget (II-A) and Budget Narrative (II-B)*
(Print and mail with the application all four budget and budget narrative pages. See important opening instructions below.)
Download PDF Document  Download Word Document
Part III — Required Program Information (Narrative Application) for Competitive Academic Support Services — Work and Learning Programs.
Download PDF Document  Download Word Document
Schedule C — Statement of Participation and Support (if appropriate)

*Note: The Budget and Budget Narrative Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

  1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.

  2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).

Additional Information:
  1. Evaluation Guidelines (Narrative)
    The Evaluation Guidelines must be used in preparing narrative reports addressing the overall effectiveness of the program. These narrative reports are due by September 30, 2016 for Fund code 597 programs. Details and instructions will be provided by the Department to all grant recipients and will be posted to the Academic Support Data Collection website.

  2. Required Student Data Submissions
    Individual Student Data Information is required to be submitted through the Department of Elementary and Secondary Education's (Department) Security Portal. Data is due by September 30, 2016 for Summer programs. Details and instructions will be provided by the Department to all grant recipients and will be posted to the Academic Support Data Collection website.

  3. Contextual Learning Web Portal
    Programs are expected to use the Contextual Learning website to engage students in academic work applied to a context related to their lives, communities, workplaces, or the wider world. Grantees may use (or get ideas from) an existing lesson/project on the website and/or generate a new posting based on their FY2016 program (during or after the program period).

  4. Scoring Rubrics: Available upon request (See contact information above).

Submission Instructions: Submit three (3) sets, each with an original signature of the Superintendent/Executive Director. (Do not email)

Mail to:
Carrie Harrington, Business Manager,
Office of College and Career Readiness
Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906

Last Updated: January 26, 2016
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