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Grants and Other Financial Assistance Programs: FY2016

Massachusetts 21st Century Community Learning Centers - Supporting Additional Learning Time (ELT and OST)
Fund Code: 647-B1

Purpose: The purpose of this competitive grant program is to support the planning and implementation of additional time for learning for students in grades K-12. Supported with federal funds, these opportunities will help to close proficiency gaps, increase student engagement, and support college and career readiness and success. Funded activities will take place during a longer school day/year (referred to as Expanded Learning Time or ELT) or during out-of-school time (OST).
Priorities: The main priority of this grant is to support schools/districts/communities in thoughtful implementation of additional learning time that meets the specific academic, social/emotional, and developmental needs of the students they serve, and which is aligned to the Department of Elementary and Secondary Education's (Department) Conditions for School Effectiveness.

The Department's overarching priorities for additional time, and this grant, include:
  • Using more time to implement service-learning and other project-based teaching and learning strategies that are multi-disciplinary and support core subject areas.
  • Using more time to provide additional opportunities for creative and innovative enrichment that support students in all developmental areas (academic, social/emotional, civic engagement, wellness, etc.).
  • Using more time to provide additional opportunities for adults (including school staff, program providers and partners) to participate in collaborative planning and professional development that supports desired student outcomes.
  • Building strong school-community partnerships and engaging families to support student outcomes in all developmental areas (academic, social/emotional, civic engagement, wellness, etc.).
  • Creating sustainable models for providing additional quality learning time.
Applicants will implement the above priorities using one of the following models:
  1. Model 1 - Expanded Learning Time (ELT) for all students: Applicants will establish a school schedule that increases the total number of hours required for all students by a minimum of 180 hours above the amount offered in either school-year 2013-2014 (SY14) or SY15, and reflects a total of a minimum of 1,330 hours.
  2. Model 2 - Out-of-School Time (OST) for targeted students: Applicants choosing this option will offer at least 448 hours of comprehensive OST programming at a school/site during the school-year and summer for a targeted group of students. Enrolled students are not expected to attend all 448 hours, however it is expected that students will attend the OST programming an average of a minimum of 80-100 hours per year. See the first page of Part III-a and/or Part III-b for additional details.
Competitive priority will be given to applicants that:
  • Propose to serve youth in schools/communities with higher percentages of students with low-income status for 2014, as indicated at the Department's School and District profiles page (To find this, go to a district's profile, and click on the "Students" tab, and then click on "Selected Populations" and then under the district name, click on the arrow to the left of "2015" to see 2014).
  • Propose to implement more time in a school or in partnership with a school designated in 2014 as Level 3, 4, or 5 under Massachusetts' District and School Accountability and Assistance System.
  • Submit this application in full partnership that includes a school district, and a community-based organization(s) or other public or private entity(ies).
For applications under Model 1 (ELT) only, competitive priority will also be given to applicants that:
  • Propose to add time at a middle school.
  • Propose to implement an expanded school calendar.
  • Propose to implement a blended learning educational model.
  • Propose to implement a teacher career ladder model.
See the Additional Information section below, near the bottom of this document, for more details about these priorities.

For applications under Model 2 (OST) only, competitive priority will also be given to applicants that have not received 21st CCLC funding within at least the past three years - fiscal year (FY)13-FY15.

The Department reserves the right to consider additional factors such as geographic distribution in making final award decisions.
Eligibility: Eligible applicants are school districts, cities and towns, community-based organizations (CBOs), other public or private entities, or a consortium of two (2) or more of such agencies, organizations, or entities.

Eligible applicants must also meet at least one (1) of the following criteria:
  1. Primarily serve students in schools designated as Title I School-Wide programs; and/or
  2. Demonstrate that the applicant serves students in schools with 20% or more students with low-income status for 2014, as indicated at the Department's School and District profiles page or through another documented source.
Additional Eligibility Parameters:
  • Applications from agencies and organizations other than a school district, city, or town must implement more time in partnership with a school. Such applicants will be screened for capacity to administer the program and must complete Addendum B - Documentation of Organizational Capacity (see Required Forms section below).


  • If choosing Model 1 (ELT):
  • Applicants may not request funding for schools that received funding in FY15 for ELT through either Fund Code (FC) 225 (225-C or 225) or FC 647-B1.
  • Applicants requesting funds at a school that is eligible to receive FY16 continuation funding for OST through FC 647 will be expected to submit a revised OST program schedule that continues to reflect the 21st CCLC requirements for OST programming (a minimum of 448 non-school day hours for targeted students), and must continue to meet all other requirements of that existing grant award.


  • If choosing Model 2 (OST):
  • Applicants may not request funding for schools/sites that received funding in FY15 for OST through FC 647 (including: 647-B1, 647-B2, and 647-A).
Key Grant Requirements: Throughout the duration of the grant, recipients are required to:
  • Offer an ELT and/or OST schedule that meets the minimum number of required hours based on the chosen model. See the Priorities section above for details.
  • Have or commit to having an advisory community council/group that, as one of its functions, advises the grant-funded program(s). It is encouraged that this group consider/coordinate the full-scope of opportunities for additional learning time (including ELT and OST) in the community in order to maximize resources and avoid duplication of effort. Membership of the council/group must be representative of the school district boundaries, community, and populations to be served.
  • Designate a part- or full-time coordinator whose primary role is to oversee administration and implementation of this grant.
  • Attend required training on and implement Department-designated program evaluation tools.
  • Attend required training on and implement a minimum of one service-learning project and/or other project-based learning project each year.
  • Set aside at least five (5) percent of the total budget to support one or both of the following:
    • Family Involvement. This may include a part-time Family Engagement/Outreach Liaison if one does not currently exist; and/or
    • Social/Emotional Learning and Supports. This may include contracting with partners to provide social work or mental health services, etc.
  • Set aside funds to send a representative to the two-day 21st CCLC Summer Institute typically held in July (2016), sponsored by the U.S. Department of Education. Conference participants are responsible for airfare, hotel and other travel-related expenses (to be covered through the aforementioned grant-budgeted funds).
  • Submit required reporting (including student data and narrative).
Planning Resources:
  • Applicants proposing Model 1 (ELT) are expected to use the ELT Expectations for Implementation Download PDF Document  Download Word Document to guide planning/implementation of this proposal and of ELT in general. Keep in mind that applicants must use grant funds to support new or enhanced enrichment and/or intervention that aligns with the Elements of Content-Rich 21st CCLC Programming.
  • Applicants proposing Model 2 (OST only) are expected to use the Elements of Content-Rich 21st CCLC Programming to guide planning/implementation of this proposal and of a comprehensive OST program.
See Addendum A - Grant Assurances in the Required Forms section below for additional grant requirements.
Funding: A total of approximately $3,000,000 is projected to be available. The final total amount available is subject to budget appropriation.
  • Applicants may not request funding for the same school/site under both Model 1 (ELT) and Model 2 (OST).

     Model 1 (ELT)Model 2 (OST)
    Maximum number of school(s)/site(s)* for which an applicant may apply: No maximum Districts/communities with:
    • >50% Low-Income, and
    • > 10,000 students
    Two schools/sites

    (Using 2014 low-income
    and enrollment status.)
    All other districts/communities:

    One school/site
    *All schools/sites must meet the criteria outlined in the Eligibility section above.
An applicant may apply for:
  • Model 1 (ELT): Up to $500 per pupil, based on the current (FY15) enrollment at the proposed school(s). The grant request should support the enhancement or addition of engaging academic enrichment and/or intervention. The applicant must demonstrate a plan to support other anticipated costs associated with implementing ELT that will not be covered using grant funds. These costs can be covered using a variety of sources including, but not limited to: Title I, local funds, existing state or federal grants, etc.
  • Model 2 (OST): Up to $175,000 for one school/site; up to $225,000 for two schools/sites.
Per federal requirements, the minimum grant award amount is $50,000.

The requested amount should be appropriate and reasonable for the size and scope of the proposed activities.
Fund Use: Funds may be used to support salaries, stipends, contracts, instructional materials, and other expenses associated with implementing additional time.

These funds may not be used to supplant existing, currently funded costs, which would otherwise be funded (in the absence of these grant funds) from other sources (e.g., current salary levels, current transportation costs, instructional materials already being used during the school day, etc.).

It is expected that applicants will use the funds from this grant to support enhanced or new services for students. Model 1 (ELT) applicants are expected to identify specific components of the proposed ELT, aligned to the Elements of Content-Rich 21st CCLC Programming, which will be supported through this grant.

It is expected that applicants are developing plans to ensure that the activities and initiatives that are supported through these funds will be sustained beyond the grant period.

Note: Any entity that wishes to include indirect costs in the budget request, which does not have a current approved rate from the Massachusetts Department of Elementary and Secondary Education and does not have a current Federal rate, may apply to the Department for a maximum five percent (5%) indirect cost rate. This rate is only for grants issued by the Department and is not to be considered as an overall indirect cost rate to be used with any other funding sources. To access a list of approved rates or an application, go to Grants page.
Project Duration: Upon approval (no earlier than 09/01/2015) - 08/31/2016

Pending budget appropriation, continuation of funding will be available for a total grant period of three (3) years (FY16-FY18).

Continued funding in years two (FY17) and three (FY18) will be contingent upon implementation of grant-required activities and demonstrating the following:
  • the ability to use data to inform and demonstrate continuous improvement;
  • maintenance of grant-funded program attendance levels (for OST programs);
  • evidence that the grantee is working toward sustaining its programming beyond the grant period; and
  • annual submission of mid-year and end-of-year report/reapplication.
Program Unit: Office of Learning Supports and Early Learning
Contact:
Karyl Resnickkresnick@doe.mass.edu
Kristen McKinnonkmckinnon@doe.mass.edu
Phone Number: 781-338-3010
Required Prior to Grant Submission: The following activities must be completed prior to grant submission:
  1. Department Notification of Intent to Apply - due Friday, March 13, 2015
    Applicants must submit to the Department an Intent to Apply using SurveyGizmo.

    The following information is requested:

    • Applicant
    • School(s)/Site(s) to be included in the proposal
    • Proposed model for adding time at each included school/site
    Submission of the Intent to Apply does not obligate the applicant to submit a proposal.

  2. Community Notification of Intent to Apply
    Federal law requires that applicants for grants under the 21st CCLC program must notify their community of their intent to apply prior to submission of the proposal, and to disseminate information, if awarded funding, about the 21st CCLC program to the community in a manner that is understandable and accessible. Applicants must submit confirmation of/plans for these notifications using Addendum D - Documentation of Community Notification (see Required Forms section below).

  3. Consultation with Non-Public Schools (for public school district lead applicants ONLY)
    In accordance with the Elementary and Secondary Education Act's (ESEA) Title IX Part E, Uniform Provisions, Subpart I - Private Schools, (similar to the Title I requirement) public school applicants must consult in a timely and meaningful way with private school officials within the geographic community proposed to be served, during the design and development of the 21st CCLC program, on issues such as how the private school students' and teachers' needs will be identified, and what services may be offered. Any services provided to private schools must be secular, neutral, and non-ideological.

    Public school applicants must document this timely and meaningful consultation, as well as any resulting agreements, and must submit confirmation of this consultation using Addendum C - Documentation of Consultation Regarding Non-Public School Participation (see Required Forms section below). For more information, see the U.S. Department of Education's Non-Regulatory Guidance.

Date Due: Department Notification of Intent to Apply due: Friday, March 13, 2015

Full Proposals Due: Thursday, April 16, 2015 (emailed and postmarked)

See the Submission Instructions section below for additional details.
Required Forms:
Download Excel Document
Part I / Part II - General Program Unit Signature Page (Standard Contract Form and Application for Program Grants) / Budget Workbook
Note: If proposing both school year (upon approval - 6/30/2016) and summer (7/1/2016 - 8/31/2016) activities/expenditures, applicants must submit a separate signature page and budget/budget narrative for each; all of which can be found in the Part I / Part II document.
Download PDF Document  Download Word Document
Part III-a - Required Program Information - District (Submit one per lead applicant)
Download PDF Document  Download Word Document
Part III-b - Required Program Information - School/Site (Submit one per school/site)
Download PDF Document  Download Word Document
Addendum A - Grant Assurances
Download PDF Document  Download Word Document
Addendum B - Documentation of Organizational Capacity (For lead applicants that are not the public school district only)
Download PDF Document  Download Word Document
Addendum C - Documentation of Consultation with Non-Public Schools (For lead applicants that are the public school district only)
Download PDF Document  Download Word Document
Addendum D - Documentation of Community Notification
Download PDF Document  Download Word Document
Addendum E - SAYO Outcomes Selection and APT Information
Additional Information:
  • Questions and Information Sessions/Webinars: Due to the competitive nature of this grant program, all questions about the Funding Opportunity documents and process must be submitted in writing via the online form for questions. Questions will be addressed during Grant Information Sessions and Webinars. Register for these sessions with dates and times.
  • Model 1 (ELT) Competitive Priorities: Additional Description and Resources.
    • Expanded School Calendar: To be considered for this competitive priority, applicants must demonstrate a thoughtfully designed and subsequently implemented school calendar that significantly changes the way that instructional time is traditionally distributed in a September-June calendar, and/or distributes time significantly into July and/or August. Resources: Additional resources that may assist applicants seeking to expand the school calendar may be found at the National Summer Learning Association website and the National Center on Time and Learning website.
    • Blended Learning: Blended learning is a formal educational program in which a student learns at least in part through online learning. Characteristics of blended learning include students having some element of control over the time, place, path, and/or pace of their learning. Furthermore, the online and face-to-face components are woven together to provide students with an integrated learning experience; in other words, the online component is not an add-on to what students otherwise would do in a brick-and-mortar setting. To be considered for this competitive priority, applicants should describe how the school intends to implement blended learning in at least one of the following four ways: (1) a program in which students rotate between different learning modalities, at least one of which is online learning; (2) a program in which online learning is the primary modality, where students learn mostly at the school with varying degrees of in person teacher support; (3) a program that allows students to take a course entirely online, either at the school or off-site; and (4) a program in which students participate in the majority of their learning online, with required learning experiences at the school. Important note: applicants that currently implement blended learning models must describe how the proposed design will differ from what currently exists. Resources: Additional resources that may assist applicants seeking to implement blended learning may be found at the Clayton Christensen Institute's website, the Department's Office of Blended Learning, and iNACOL's website.
    • Teacher Career Ladders: To be considered for this competitive priority, applicants must clearly articulate how a teacher career ladder will be thoughtfully designed and implemented. The purpose of the teacher career ladder would be to provide differentiated roles for teachers that are linked to evidence of performance and impact with students. The proposed ladder must include a professional growth model for teachers with clearly defined titles, selection criteria that includes measures of teacher's impact on student growth and learning, responsibilities, compensation structure, and duration. The proposals must also describe the ways in which the teacher career ladder system is aligned to the school's educator evaluation system. Resources: Additional resources that may assist applicants seeking to implement a teacher career ladder may be found at the National Education Association's website, and EngageNY website.
  • Guidance for completing Grant Budget Request - Section IIB of the Grants for Schools: Getting Them and Using Them, A Procedural Manual provides guidance for completing the required budget workbook.
Submission Instructions: Department Intent to Apply - submit via SurveyGizmo following the instructions provided above in the Required Prior to Grant Submission section (due March 13, 2015).

Full Proposals:
  1. E-mail one (1) complete set of all required documents, in their original Word or Excel formats (Please do not convert into PDF.), to cclc@doe.mass.edu.
    Note: Signatures are not required on the emailed versions.

    Emailed documents must be received by the Department no later than 5:00 p.m. on Thursday, April 16, 2015.
And
  1. Mail two (2) sets of all required documents, at least one of which is single-sided, includes all original signatures, and is clearly marked "ORIGINAL."

    Mail to:
    Donna Pisaturo
    Office of Learning Supports and Early Learning
    Massachusetts Department of Elementary and Secondary Education
    75 Pleasant Street
    Malden, MA 02148-4906

    All mailed documents must be postmarked by (or be hand-delivered to the Department by) no later than Thursday, April 16, 2015.


Last Updated: February 24, 2015
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