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Grants and Other Financial Assistance Programs: FY2016

Quality Full-Day Kindergarten Grant
Fund Code: 701

Purpose: The purpose of this state-funded grant program is to support high quality educational programs for children in full-day kindergarten classrooms.

For the purposes of this grant, full-day kindergarten is defined as a minimum of five instructional hours/day, for five days/week, for 180-days/school year.
Priorities: This grant is intended to support local implementation of the Massachusetts Department of Elementary and Secondary Education (Department) District Standards and Indicators Download Word Document and Department Priorities by:
  1. Enhancing the quality of inclusive full-day kindergarten classrooms to meet the needs of all children, including children with disabilities and those from diverse cultural, economic, and linguistic backgrounds;

  2. Aligning systems of supports and services for young children from Pre-K through Grade 3;

  3. Continuing the work of the Early Childhood/Early Elementary Curriculum Committee; and

  4. Continuing the work of the district-wide School Readiness Committee.

    A joint School Readiness and Curriculum Committee may be utilized, provided that a district can demonstrate the ability of the group to accomplish the required tasks and purposes.

Eligibility: The following districts are eligible for this grant. See Funding section below for a list of eligible districts and amounts.
  • Districts awarded a Fund Code 701 Quality Full-Day Kindergarten Download PDF Document  Download Excel Document grant in fiscal year 2014-2015 (FY15) are eligible to apply for funding.
  • Districts that received a Fund Code 702 Transition to Full-Day Kindergarten grant in FY15 are eligible to apply for funding for kindergarten classrooms that were supported by the grant to transition from part-day in FY15 to full-day in FY16.
Funding: FY16 Fund Code 701 Eligibility Amounts Download PDF Document  Download Excel Document - Districts are eligible to apply in FY16 for an amount equal to the final FY15 post-9c amount they received in FY15. See also the related note at the bottom of the Additional Information section below.
Fund Use: Funds may be used for salaries and stipends; substitutes; professional development; partial tuition for college courses for instructional aides; teacher mentors, coaches, or other technical assistance; consultants and specialists (e.g., music, art, inclusion, etc.) not already supported by the district or required by children's Individualized Education Programs (IEPs); participation in curriculum related initiatives sponsored by the Department (ESE), districts or other entities; implementation of the Massachusetts Kindergarten Entry Assessment (MKEA) plans, and activities and supplies related to grant priorities, including accreditation and the approved alternatives to accreditation systems.

Adaptive equipment or special education services required by IEPs may not be funded. Grant funds are intended to supplement and not to supplant local, state, and/or federal funding. Stipends for preschool, kindergarten, and first to third-grade staff are allowed if they are related to the Committees' meetings and activities and for appropriate professional development.
Project Duration: Upon Approval - 6/30/2016
Program Unit: Office of Learning Supports and Early Learning (OLSEL)
Contacts: Emily Taylor etaylor@doe.mass.edu
Phone Number: (781) 338-6313
Date Due: Applications are due Friday, August 28, 2015. If an early start date (prior to September 1, 2015) is needed, grants must be received at least five (5) business days prior to the requested starting date.

Proposals must be emailed to the achievement@doe.mass.edu by 5:00 p.m. on the date due. See Submission Instructions information for more details.

Applicants should indicate the requested start date on the Part I Signature Page (see Required Forms section below). Please note that Department staff will use this start date if possible, but will be confirmed by the project duration dates listed in the Department's Grants Payment Center.
Required Forms:
Download Excel Document
Part I/Part II Signature Page and Budget Workbook - General Program Unit Signature Page - (Standard Contract Form and Application for Program Grants) and Budget / Budget Narrative Workbook.

Notes:

Please name the Excel Budget Workbook as follows:
FY16701_DISTRICT_LEACODE.

Also see important opening instructions at the bottom of this section.*

Download PDF Document  Download Word Document
Part III - Required Program Information

Use this form to respond to questions about Program Quality (choosing to use the self assessment option with the Department's Elements of High Quality Full-Day Kindergarten document, or pursing NAEYC accreditation or an approved alternative], as well as to questions about Assessment (choosing the MKEA Standard or an Alternative Pathway Plan).

Download PDF Document  Download Word Document
Part IV - Required Statistical Information

Two survey link URLs:**
Part IV hard copy - for preparation and to include with application
Contains information from all parts of Part IV (A-B and C).

See important Part IV Surveys related instructions at the bottom of this Required Forms section.**

Download PDF Document  Download Word Document
Attachment A: Statement of Assurance
Use this form to confirm that specific grant requirements will be met, and to indicate whether the district will engage in NAEYC accreditation or an approved alternative to accreditation, or will engage in a self assessment using the Elements of High Quality Full Day Kindergarten document (to be mailed to districts by October 1, 2015). See the attachment for more details.
Download PDF Document  Download Word Document
Attachment B: Report of Use of an Alternative to NAEYC Accreditation in FY15, approved in previous years (if applicable). Districts approved to use one of the Alternatives to Accreditation in FY15 and who did not request a waiver from NAEYC accreditation (or from the use of an approved alternative) should complete this document and submit it with the grant application.

*Part I/II Signature Page / Budget Workbook Opening Note:

The Budget and Budget Narrative Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

  1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.
  2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).

**Part IV Notes:

  1. In order to streamline data entry and analyses, the Part IV - Required Statistical Information must be entered by applicants online through SurveyGizmo. The Part IV section of the RFP has been divided into two surveys for ease of data entry, and they can be accessed by clicking on each one individually. Once applicants begin entering the data into any of the surveys, all questions in that survey must be completed or the data will not be saved. Some questions have an asterisk (e.g., District Name), which means that they are a required data element. Survey Gizmo will not allow applicants to proceed through the survey questions unless data are entered for these required elements. Some questions may be automatically skipped depending on your answers to previous questions.

  2. The hard copy document includes all sections and questions for Part IV (A-B and C). The hard copy is provided to be used by applicants while preparing the responses, and to refer to when entering the information online, and to keep in the district as documentation of the information. It is also a document to include with the application, so that the Department can have both a version that is easy to review with the grant, and a version that can be easily aggregated, merged, and analyzed.

Additional Information:
  1. Download PDF Document  Download Word Document     Options for FY16 Massachusetts Kindergarten Entry Assessment (MKEA) Implementation

    Districts are required to implement the Massachusetts Kindergarten Entry Assessment (MKEA) initiative, which includes the option of applying for an alternative pathway in FY16 (for districts that were Fund Code 701 grantees in FY15). See Options for FY16 document above for more details.

    Note: Districts must sign and submit the Attachment A: Statement of Assurance document, confirming a commitment to participate in the MKEA Standard or Alternative Pathway Plan. Districts must also indicate their choice of the MKEA Standard Plan or an Alternative Plan in the Part III -Required Program Information document, in the Assessment section (II.2)

  2. Districts are strongly encouraged to budget funds to:

    1. implement authentic, research-based assessment systems to document children's progress and to plan and evaluate curriculum effectiveness (e.g., MKEA);
    2. employ instructional aides to maintain or decrease adult-child ratios;
    3. support teachers, instructional aides, and special education staff through professional development to work effectively together to develop and implement integrated curriculum and differentiated instruction;
    4. support and improve family engagement and transitions;
    5. add materials/supplies to support the curriculum, differentiated instruction, etc.; and
    6. work with the School Readiness Committee to align curriculum and assessment with the Massachusetts Curriculum Frameworks.

  3. Given the unpredictability of future funding through this state line-item (7030-1002), in light of the experience of this year's budget process and the variations in proposed funding levels, throughout FY16 the Department will email grantees and post information to the Kindergarten Grant website as it becomes available in relation to the FY17 budget outlook and process. In the interim, wherever possible, districts are encouraged to explore other sources of funding to support operational costs of quality full-day kindergarten programming in FY17 and beyond.

Submission Instructions: Submit the following by 5:00 p.m. on the date due (Friday, August 28, 2015 unless requesting a start date prior to September 1, 2015). See Date Due section above for more details.

  1. Email all required forms in their original Excel or Word formats to achievement@doe.mass.edu (see Required Forms section above). Please additionally email a printed, signed, scanned version (PDF) of the Part I signature page and the Addendum A - Statement of Assurance document. Please write in the email subject line: "District Name - FY16 FC 701 application."

  2. And

  3. Submit online the Part IV information, using the two survey links provided above in the Required Forms section.



Last Updated: August 18, 2015
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