Mass.gov
Massachusetts Department of Elementary and Secondary Education
Go to Selected Program Area
Massachusetts State Seal
Students & Families Educators & Administrators Teaching, Learning & Testing Data & Accountability Finance & Funding About the Department Education Board  
>
>
>
>
>
>
>
>
 
 
 
>
>
>
>
>
>
>
>
>
>

Grants and Other Financial Assistance Programs: FY2017

Individuals with Disabilities Education Act (IDEA) Federal Special Education Entitlement Grant
Fund Code: 240

Purpose: Within the articulated priorities of Results-Driven Accountability by the Federal Office of Special Education Programs, the purpose of this federal entitlement grant program is to provide funds to ensure that eligible students with disabilities receive a free and appropriate public education that includes special education and related services designed to meet their individual needs.
Priorities: The priorities of the Individuals with Disabilities Education Act - 2004 (IDEA-2004) are to:
  1. ensure that all children with disabilities have available to them a free and appropriate public education that emphasizes special education and related services designed to meet their unique needs and prepare them for further education, employment, and independent living;
  2. ensure that the rights of children with disabilities and their parents are protected;
  3. assist states, localities, educational service agencies, and federal agencies to provide for the education of all children with disabilities;
  4. assess and ensure the effectiveness of efforts to education children with disabilities (34 CFR § 300.1; authority: 20 U.S.C. § 1400(d).); and
  5. proportionate share services for parentally placed eligible private school students according to the requirements of 34 CFR 300.130-300.144.

Funds available under this program are intended for use in serving eligible students with special education services and activities deemed essential for students' success in school. Services and activities supported by this grant for students ages 3 through 21 must ensure compliance with state special education laws (M.G.L. c. 71B) and regulations (603 CMR 28.00), and the Individuals with Disabilities Education Act - 2004 (IDEA-2004).

When considering fund use, each district should review results from its most recent Coordinated Program Review or Mid-Cycle Review, review district performance in relation to the indicators specified in the Massachusetts State Performance Plan, and review the 2015 district Determinations of Need for Special Education Technical Assistance or Intervention.

Additionally, to support effective planning and the strategic use of grant funds to support improved outcomes for students, districts with 2015 special education determination levels of Needs Technical Assistance (NTA), Needs Intervention (NI), and Needs Substantial Intervention (NSI) are directed to use a minimum of 2% and a maximum of 4% of the entitlement amount made available under Fund Code 240 for the improvement of student performance. (34 CFR § 300.600)

Eligibility: Funds are awarded to public school districts with approved Special Education Program Plan Statements, based on a formula that takes into account total school enrollment in both public and private elementary and secondary schools, and the number of low income students in those same groups.

Districts with 2015 special education determination levels of NTA, NI, and NSI are required to submit additional information in order for funds to be awarded. Further information regarding additional submission requirements for these districts is described in the instructions for completing the budget workbook below.
Funding: Allocations are posted on the Grants Management website.
Fund Use: General Fund Use — All Districts

Federal special education funds are given to school districts to assist them in providing appropriate special education services for eligible students and to address the priorities listed above. Districts are reminded of their responsibility to maintain state/local effort in special education. See Special Education Administrative Advisory SPED 2016-2: Requirements related to Maintenance of Effort and Technical Assistance Advisory SPED 2011-1: Annual Fiscal Calculations. Districts must calculate proportionate share obligations for parentally placed private school students and designate federal funds to meet proportionate share obligations. See Special Education Administrative Advisory SPED 2018-1. Please note that the ESE reserves the right to require that these funds be used to correct areas of identified noncompliance.

Additional Directed Fund Use — Identified Districts

In FY17, districts with 2015 special education determination levels of NTA, NI, and NSI are required to re-direct for targeted use between 2% and 4% of the total special education entitlement allocation for FY17. This percent range may change in the future. Within this range, districts may choose the percentage of funds to re-direct toward appropriate activities selected to create meaningful and sustainable change and accelerate improvement in student outcomes. Additionally, districts may choose to re-direct up to 15% of the Fund Code 274 allocation to meet the 2% - 4% requirement.

The directed fund use is to support the following program improvement activities in FY17:

  1. identifying specific area(s) of need based on an in-depth analysis of contributing factors to current student performance outcomes, and
  2. creating a plan for action and intervention for FY18 and beyond, in consultation with ESE.

With ESE's approval, districts may also use funds for implementation of the action plan following completion of activities 1 and 2 above. ESE will provide districts participating in this focused fund use initiative with opportunities for technical assistance, training, and networking throughout the year. More information about these opportunities is forthcoming.

DSAC/ODST — Public school districts already partnering with the ESE Center for Accountability, Partnership, & Assistance through the Office of District and School Assistance Centers (DSACs) or the Office of District and School Turnaround (ODST) are directed to propose activities that target outcomes for students with disabilities and complement the district's or school's existing improvement process, initiatives, and outcome measures.

Further information regarding directed fund use is forthcoming.

Project Duration: Year 1 — Upon Approval - 6/30/2017
Year 2 — 7/1/2017 - 6/30/2018*
*EdGrants was developed with multi-year functionality. With approval from the Special Education Planning and Policy Development Office, districts will be given the opportunity to move funds from Year 1 into Year 2 with no break in service.
Program Unit: Special Education Planning and Policy Development
Contacts: Helen Skulski, hskulski@doe.mass.edu
Phone Number:(781) 338-3379
Date Due: Wednesday, November 30, 2016
Required Forms:
Download Excel Document
Special Education — Budget Workbook (Excel)

Additional Information:
Download PDF Document  Download Word Document
Instructions for Completing the Budget Workbook

 
Instructions for Completing an Application Submission in EdGrants
Download PDF Document  Download Word Document
EdGrants Front Office User Guide: Application Submission
Download PDF Document  Download Word Document
EdGrants Front Office User Guide: Requesting Grant Funds (payments)
View HTML Page
View HTML Page

Applications submitted or approved after September 1, 2016 can legally claim expenses to the grant only from the date of final ESE approval.

Download PDF Document  Download Excel Document
List of eligible districts with 2015 special education determination levels of NTA, NI, and NSI
  1. Identified districts will have the opportunity to participate in training, technical assistance and networking meetings. More information about these opportunities is forthcoming.

Download PDF Document  Download Word Document
For districts with determination levels of NTA, NI, NSI, the M3 FAQs

Download PDF Document  Download Word Document
Part III — Required Program Information

Submission Instructions: Submit through the EdGrants website. EdGrants will be used to submit the grant application, as well as to submit monthly requests for funds.

In EdGrants, district staff assigned the role of "submitter" enter the grant budget and attach the FY17 Budget Workbook along with a PDF of the Cover Sheet with an original signature of the Superintendent/Executive Director. See Required Forms above for additional forms that are required, where applicable to the applicant.

ESE recommends that districts complete the Budget Workbook first and then transcribe the budget information into EdGrants.

In EdGrants, districts are required to create and name the project. Please use the following naming convention for your "Applicant Project Name" in EdGrants:

FY17 240 SPED District Name

All required forms — the Budget Workbook and related documentation — must be uploaded/attached in the Attachments List formlet of the Application Submission. This includes a signed/scanned PDF of Part I/Coversheet with Superintendent's signature and Schedule A form, if applicable to your district.

Please note: It is up to the district to determine who they want to add as EdGrants Front Office users in order to submit grant application as well as payment request information. Please review the EdGrants: User Security Controls document to make informed decisions regarding assigning your district level users.

Instructions for Completing the Budget Workbook and Completing an Application Submission in EdGrants is located in the Additional Information section above.


Amendments: Amendments are to be submitted through EdGrants. Refer to EdGrants Front Office User Guide: Application Submission Download Word Document  Download PDF Document.

If you have specific questions, please contact Helen Skulski at hskulski@doe.mass.edu or 781-338-3379.



Last Updated: August 8, 2016
E-mail this page| Print View| Print Pdf  
Massachusetts Department of Elementary and Secondary Education Search·Public Records Requests · A-Z Site Index · Policies · Site Info · Contact ESE