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Grants and Other Financial Assistance Programs: FY2017

Massachusetts 21st Century Community Learning Centers - Enhanced Programs for Students on an IEP
Fund Code: 245B

Purpose: The purpose of this competitive grant program is to enhance the capacity of current 21st Century Community Learning Center programs (CCLC) out of school time (OST) sites: the funded enhancements will help programs more effectively include students on an Individualized Education Plan (IEP) into an array of activities designed to complement their school-day programs, advance student achievement, and provide opportunities for socializing and participating with peers without disabilities.

This grant program uses federal special education funding to enhance existing programs funded through federal 21st Century Community Learning Centers grants (ESEA Title IVB).

Eligibility: All FY17 funded out-of-school time (OST) sites that are not current recipients of an FY17 FC 245-A continuation grant are eligible to apply for these funds. Please refer to Addendum A for a list of eligible sites.

Fund Use: Funds must be used to support the enhancement of existing 21st CCLC's capacity to fully and appropriately include students on an IEP. Services must be offered during non-school hours or periods when school is not in session.

Allowable expenses include but may not be limited to:
  • Stipends for special education certified instructional staff;
  • Stipends for health care, special education instructional assistants, and/or other qualified support staff;
  • Stipends for additional planning time as it relates to inclusion efforts;
  • Professional development, technical assistance and/or consultation services
    (e.g., proper use of adaptive equipment, language of instruction for students with disabilities, creating an inclusive environment, etc.); and
  • Program or adaptive materials. These materials must be specific to the efforts to fully include students on IEPs.
No more than 10% of the budget may be used for program materials. Exceptions to the 10% limit for materials and supplies may be made in instances where specific equipment such as alternative or augmentative communication devices/aids or assistive technology is needed to meet the needs of program participants. In such instances, a justification for the expense must be included.

Indirect costs are not allowed under this grant.

Funding: A total of approximately $180,000 is available for these grants.

The maximum grant award per site is $10,000 for school year and summer programming combined.

Continued funding will be available, pending federal budget approval, through the site's final year within their current FC 647-A, B1 or B2 funding cycle (this would be a maximum of 3 years).

In FY17 (year one), all applicants are required to have a 10% match in funds awarded. For those eligible for continuation funding in year two (FY18), a 15% match of the original FY17 grant award will be required. For those eligible for continuation funding in year three (FY19), a 25% match of the original FY17 grant award will be required.

All or any portion of the match may come in the form of in-kind contributions such as training and technical assistance from the special education department, transportation costs (other than those outlined in an IEP), equipment, etc. Programs are encouraged to coordinate services with efforts funded through other federal, state and/or local dollars such that these efforts contribute to providing a similar level and quality of services.

Eligibility for continued funding in years two and three (FY18 and FY19) will be based on evidence that the program has met the priorities of this grant and has submitted yearly progress updates and reapplications; timely submission of required data that demonstrate the maintenance of attendance levels and program quality; and evidence that the grantee is working towards sustaining the program beyond the grant period.

Program Unit:Office of Student and Family Support
Contact:Karyl Resnick
Phone Number:(781) 338-3515
Date Due: Full Proposals Due: Wednesday, December 7, 2016

See the Submission Instructions section below for additional details.

Note: should requests exceed available funding, the Department may limit the number of sites awarded per grantee.

Required Forms:
Download Excel Document
Part I/Part II Signature Page and Budget Workbook — General Program Unit Signature Page — (Standard Contract Form and Application for Program Grants) and Budget Workbook for School Year (SY) (expenditures that will occur upon approval - 6/30/2017). Note: Summer budgets (expenditures that will occur 7/1/2017 - 8/31/2017) will be due in April 2017.

Download Word Document
Part III — Required Program Information

Additional Information:
  1. Download Word Document  Addendum A — Eligible Districts/Programs and Sites (for FY17 FC 245-B)

  2. Districts/Schools must designate a special education liaison to the 21st CCLC program/site to ensure that students on an IEP have full access to the program.

  3. Recipients will be required to utilize the Survey of Academic and Youth Outcomes (SAYO) for all students served by these funds. Any accommodations or modifications to the SAYO administration for students on an IEP should be described in the written evaluation.

  4. Recipients will be required to complete and submit student data forms for all programs and services funded by this grant.

  5. Note: Applicant districts/communities that also receive a FY17 FC 245-A continuation enhancement grant funds for other 21st CCLC sites not part of this application, if awarded a new site(s), will need to submit an increase amendment to their current grants to access these funds.

Submission Instructions:
  1. Email the following to

    • Part I/Part II Signature Page and Budget Workbook (Excel Workbook), and the

    • Scanned PDF of the SY signed Part I — Signature Page.

    • Part III — Required Program Information (Word Document)

Last Updated: November 16, 2016
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