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Grants and Other Financial Assistance Programs: FY2017

Massachusetts 21st Century Community Learning Centers - Supporting Additional Learning Time (for new ELT and OST sites)
Fund Code: 647-B1

Purpose: The purpose of this competitive grant program is to support the implementation of a longer school day/year (referred to as Expanded Learning Time or ELT) and/or out-of-school time (OST) programming. Supported with federal funds, these opportunities will help to close proficiency gaps, increase student engagement, support social and emotional learning, and promote college and career readiness and success.
Priorities: The main priority of this grant is to support schools/districts/communities in thoughtful implementation of engaging approaches to learning during ELT and/or OST that meet the specific academic, social and emotional, and developmental needs of students, and is aligned to the Department of Elementary and Secondary Education's (Department) Conditions for School Effectiveness.

The Department's overarching priorities for additional time through this grant, include:
  • Using more time to implement teaching and learning strategies that are multi-disciplinary and support core subject areas, including service-learning and project-based learning.
  • Using more time to provide creative and innovative enrichment programming that supports students in all developmental areas (academic, social/emotional, civic engagement, wellness, etc.).
  • Using more time to provide additional opportunities for adults (including school staff, program providers and partners) to participate in collaborative planning and professional development that supports desired student outcomes.
  • Building strong school-community partnerships and engaging families to support student outcomes in all developmental areas as described above.
  • Developing sustainable models for providing additional quality learning time.
The following are not required, however, applicants meeting these criteria will be given competitive priority:
  • Proposing to serve youth in schools/communities with higher percentages of students who are economically disadvantaged, as indicated at the Department's School and District profiles page for 2015-2016.
  • Proposing to implement more time in a school or in partnership with a school designated as Level 3, 4, or 5 in 2015 under Massachusetts' District and School Accountability and Assistance System.
  • Submitting this application in full partnership that includes a school district, and a community-based organization(s) or other public or private organization. (See Addendum F in the Additional Information section below for details related to this priority.)
The Department reserves the right to consider additional factors such as geographic distribution and diversity of applicant type in making final award decisions.

Implementation Models: Applicants must implement the above priorities using one of the following two models for ELT or OST:
  1. Model 1 — Expanded Learning Time (ELT):
    Applicants choosing this option must offer a minimum of 300 expanded learning program hours before, during, and/or after the traditional school day.

    The expanded learning programming must include at least 180 hours of ELT*, and the combined ELT and OST** programming must be at least 300 hours.


    • A longer school day/year, required for all students, above what was offered this year or last year; and
    • An annual school schedule that offers at least 1,245 for elementary schools and 1,305 for secondary schools.

    **OST (for Model 1): Summer and/or school vacation programming for a selected population of students.

    The following are not required, however, applicants under Model 1 (ELT) only proposing or meeting any of the following criteria will be given competitive priority. See Addendum F in the Additional Information section below for more details about several of these priorities.
    • To add time at a middle school.
    • To implement an expanded school calendar.
    • To implement a blended learning educational model.
    • To implement a teacher career ladder model.
    • To implement service-learning and/or project-based learning during core academic time.
    • A creative schedule that includes opportunities for enrichment that are not just at the end of the school day.

    Moreover, for applicants under Model 1 (ELT) that are receiving or applying for School Redesign Grants, the Department may consider the status of both applications in making funding decisions.

    Please note: The Model 1 (ELT) hours requirement is based on the Every Student Succeeds Act (ESSA), which is the newly reauthorized Elementary and Secondary Education Act (ESEA) that funds 21st CCLC programming. ESSA allows states to use 21st CCLC funds to: "support those enrichment and engaging academic activities…that…are included as part of an expanded learning program that provides students at least 300 additional program hours before, during, or after the traditional school day."

  2. Model 2 - Out-of-School Time (OST):
    Applicants choosing this option will offer at least a total of 400 hours of comprehensive OST programming at a school/site during the school year and summer for a selected population of students.

    Note: Enrolled students are not expected to attend all 400 hours, however it is required that students will attend the OST school year programming an average of a minimum of 80-100 hours per school year. Drop-in programs are not allowed.

    Additional Note: For applications under Model 2 (OST) only, competitive priority will also be given to applicants (or communities) that have not received 21st CCLC funding within at least the past three years ם fiscal years (FY)14-FY16.

Eligibility: Applications may be submitted by school districts, cities and towns, community-based organizations (CBOs), other public or private entities, or a consortium of two (2) or more of such agencies, organizations, or entities. Eligible applicants must meet at least one (1) of the following criteria:
  1. Primarily serve students in schools designated as Title I School-Wide programs; and/or
  2. Primarily serve students in schools with 15% or more students who are economically disadvantaged, as indicated at the Department's School and District profiles page for 2015-2016 or through another documented source.
Please see Addendum F in the Additional Information section below for additional eligibility criteria.

Key Grant Requirements: Throughout the duration of the grant, recipients are required to:
  • Offer an ELT and/or OST schedule that meets the minimum number of required hours based on the chosen model. See the Priorities section above for details.
  • Have or commit to having an advisory community council/group that, as one of its functions, advises the grant-funded program(s). It is encouraged that this group consider/coordinate the full-scope of opportunities for additional learning time (including ELT and/or OST) in the community in order to maximize resources and avoid duplication of effort. Membership of the council/group must be representative of the school district boundaries, community, and populations to be served.
  • Designate a part- or full-time coordinator whose primary role is to oversee administration and implementation of this grant.
  • Attend required training on and implement Department-designated program evaluation tools.
  • Attend required training on and implement a minimum of one service-learning project and/or project-based learning project each year.
  • Implement activities that support one or both of the following. Applicants are encouraged to set aside up to 5% of the total budget to support these activities:
    • Family Involvement: This may include a part-time Family Engagement/Outreach Liaison if one does not currently exist; and/or
    • Social and Emotional Learning: This may include contracting with partners to provide social work or mental health services, etc.
  • Submit required reporting (including student data and narrative).
See Addendum A — Grant Assurances in the Required Forms section below for additional grant requirements.

Applicants that are not cities, towns or public school districts, see Addendum B — Documentation of Organizational Capacity in the Required Forms section below for additional grant requirements.

Funding: A total of approximately $2,500,000 is projected to be available. The final total amount available is subject to budget appropriation.
  • Applicants may not request funding for the same school/site under both Model 1 (ELT) and Model 2 (OST).

     Model 1 (ELT)Model 2 (OST)
    Maximum number of new school(s)/site(s)* for which an applicant may apply: No maximum Districts/communities with: ≥35% of students who are ED:

    Two schools/sites

    (Using 2015-2016 ED information of the district which the majority of students to be served attend found on the Department's School and District profiles page.)
    All other districts/communities:

    One school/site

    *All schools/sites must meet the criteria outlined in the Eligibility section above.
An applicant may apply for:
  • Model 1 (ELT): For each proposed school, up to $500 per pupil, based on the current (2015-2016) enrollment at the proposed school(s), plus up to an additional $25,000 to support summer (and school vacation weeks, if applicable) programming. The grant request should support the enhancement or addition of engaging academic enrichment and/or intervention. The applicant must demonstrate a plan to support other anticipated costs associated with implementing a longer school day that will not be covered using grant funds. These costs can be covered using a variety of sources including, but not limited to: Title I, local funds, existing state or federal grants, etc.

  • Model 2 (OST):

    • Up to $175,000 for one school/site
    • Up to $250,000 for two schools/sites

Per federal requirements, the minimum grant award amount is $50,000.

The requested amount should be appropriate and reasonable for the size and scope of the proposed activities.

Fund Use: Funds may be used to support salaries, stipends, contracts, instructional materials, and other expenses associated with implementing additional time.

These funds may not be used to supplant existing, currently funded costs, which would otherwise be funded (in the absence of these grant funds) from other sources (e.g., current salary levels, current transportation costs, instructional materials already being used during the school day, etc.).

Applicants must use the funds from this grant to support enhanced or new services for students.

Model 1 (ELT) applicants must identify specific enrichment and/or blended learning components of the proposed longer day, aligned to the Elements of Content-Rich 21st CCLC Programming, which will be supported through this grant.

It is expected that applicants are developing plans to ensure that the activities and initiatives that are supported through these funds will be sustained beyond the grant period.

Applicants are encouraged to set aside funds to send a representative to the two-day 21st CCLC Summer Institute typically held in July (2017), sponsored by the U.S. Department of Education. Conference participants are responsible for airfare, hotel and other travel-related expenses (which may be covered through the aforementioned grant-budgeted funds).

No more than 5% may be used for indirect costs (line 9 on the budget).

Note: Any entity that wishes to include indirect costs in the budget request must have a current approved rate from the Department or a current Federal rate. Applicants that do not have either of the above may apply to the Department for an approved rate. This rate is only for grants issued by the Department and is not to be considered as an overall indirect cost rate to be used with any other funding sources. To access a list of approved rates or an application, go to Grants page.

Project Duration: Upon approval (no earlier than 09/01/2016) - 08/31/2017

Pending budget appropriation, continuation of funding will be available for a total grant period of three (3) years (FY17-FY19).

Continued funding in years two (FY18) and three (FY19) will be contingent upon implementation of grant-required activities and demonstrating the following:
  • the ability to use data to inform and support continuous improvement;
  • maintenance of grant-funded program attendance levels (for OST and summer programming);
  • evidence that the grantee is working toward sustaining programming beyond the grant period; and
  • annual submission of mid-year and end-of-year report/reapplication.
Program Unit: Office of Learning Supports and Early Learning
Phone Number: 781-338-3010
Required Prior to Grant Submission: The following activities must be completed prior to grant submission.
  1. Department Notification of Intent to Apply — due Friday, March 18, 2016

    Applicants must submit to the Department an Intent to Apply.

    The following information is requested:

    • Applicant
    • School(s)/Site(s) to be included in the proposal
    • Proposed model for adding time at each included school/site

    Submission of the Intent to Apply does not obligate the applicant to submit a proposal.

  2. Community Notification of Intent to Apply
    Please see Addendum D — Documentation of Community Notification in the Required Forms section below.

  3. Consultation with Non-Public Schools
    Please see Addendum C — Documentation of Consultation Regarding Non-Public School Participation in the Required Forms section below for more information.

Date Due: (Reminder: Department Notification of Intent to Apply due: Friday, March 18, 2016)

Full Proposals Due: Tuesday, April 5, 2016

See the Submission Instructions section below for additional details.

Required Forms:
Download Excel Document
Part I / Part II — General Program Unit Signature Page (Standard Contract Form and Application for Program Grants) / Budget Workbook
Note: Applicants must submit a signature page and budget/budget narrative for school year (upon approval - 6/30/2017) and summer (7/1/2017 - 8/31/2017) activities/expenditures, worksheets for each can be found in the Part I / Part II Excel workbook.
Download PDF Document  Download Word Document
Part III-A — Required Program Information — District (Submit one per lead applicant; a portion of this document must also be submitted online — please see Submission Instructions below.)
Download PDF Document  Download Word Document
Part III-B — Required Program Information — School/Site (Submit one per proposed school/site; a portion of this document must also be submitted online — please see Submission Instructions below.)
Download PDF Document  Download Word Document
Addendum A — Grant Assurances
Download PDF Document  Download Word Document
Addendum B — Documentation of Organizational Capacity (For lead applicants that are not a public school district only)
Download PDF Document  Download Word Document
Addendum C — Documentation of Consultation with Non-Public Schools
Download PDF Document  Download Word Document
Addendum D — Documentation of Community Notification
Download PDF Document  Download Word Document
Addendum E — SAYO Outcomes Selection and APT Information
Additional Information:
  • Questions and Information Sessions/Webinars: Due to the competitive nature of this grant program, all questions about the Funding Opportunity documents and process will be addressed during Grant Information Sessions and Webinars. Questions may be emailed in advance of these sessions to (with the subject: FC647-B1 Question) or asked during the session(s). Register for these sessions with dates and times.

  • Download PDF Document  Download Word Document  Addendum F — Additional Information: This addendum contains information about the following:

    • Additional Eligibility Criteria
    • Competitive Priority - Full Partnership
    • Model 1 (ELT) Competitive Priorities - Additional Descriptions/Resources
    • Planning Resources
    • Guidance for Completing Budget Request
    • Grant Award Notification

Submission Instructions: Department Intent to Apply — Due March 18, 2016 — submit an intent to apply following the instructions provided above in the Required Prior to Grant Submission section.

Full Proposals — Due April 5, 2016:
  1. E-mail the following to

    • all required documents, in their original Word or Excel formats (Please do not convert into PDF.); and
    • a scanned version of each document requiring signatures (with original signatures)

  1. Submit the requested information from Part III-A and Part III-B using this link: FY17 Fund Code 647-B1 21st CCLC Grant - General Information.

Both of the above must be received by the Department no later than 5:00 p.m. on Tuesday, April 5, 2016.

Last Updated: February 24, 2016
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