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Grants and Other Financial Assistance Programs: FY2017

Massachusetts 21st Century Community Learning Centers Program - Continuation Grants
Fund Code: 647A/245A

Purpose: The purpose of this grant program is to continue to support the implementation of additional time for learning for students in grades K-12. Supported with federal funds, these opportunities will help to close proficiency gaps, increase student engagement, and support college and career readiness and success. Funded activities will take place during a longer school day (referred to as Expanded Learning Time or ELT) or during out-of-school time (OST).

This grant provides fiscal year 2016-2017 (FY17) Fund Code (FC) 647-A continuation funding for 21st Century Community Learning Centers (CCLC) sites awarded competitive grant funding for new OST and/or ELT programs through FC 647-B1 in FY15 or FY16.

This grant also provides FY17 FC 647-A continuation funding for 21st CCLC Promising, Practitioner (formerly called Exemplary), or Demonstration sites awarded competitive Exemplary Programs Grant funding through FC 647-B2 in FY15 or FY16. These grantees must continue to enhance and expand the mentoring capacity of high quality 21st CCLC sites that serve as models and resources for other programs across the Commonwealth.

This grant also provides FY17 FC 245-A continuation funding for 21st CCLC sites awarded non-competitive grant funding for Enhanced Programs for Students with Disabilities through FC 245-B in FY15 or FY16, provided that the sites are also eligible for FY17 FC 647-A funding (i.e., have not completed their 21st CCLC funding cycle). These grants must continue to enhance the capacity of the 21st CCLC programs to include students with disabilities into an array of activities designed to complement their school-day programs, advance student achievement, and provide opportunities for socializing and participating with peers without disabilities.

Priorities: The main priority of this grant is to support schools/districts/communities in thoughtful implementation of additional learning time that meets the specific academic, social/emotional, and developmental needs of the students they serve, and which is aligned to the Department of Elementary and Secondary Education's (Department) Conditions for School Effectiveness.

Overarching priorities for the grant include:
  1. Using more time to provide additional opportunities for engaging teaching and learning of the core subject areas, through both traditional classroom instruction and integrated academic enrichment.

  2. Using more time to provide additional opportunities for creative and innovative enrichment to support students in all developmental areas (academic, social/emotional, civic engagement, wellness, etc.).

  3. Using more time to provide additional opportunities for adults (including school staff, program providers and partners) to participate in collaborative planning and professional development that supports desired student outcomes.

  4. Building strong school-community partnerships and engaging families to support student outcomes in all developmental areas (academic, social/emotional, civic engagement, wellness, etc.).

  5. Creating sustainable models for providing additional quality learning time.

Additional priorities for 21st CCLC Promising, Practitioner, and Demonstration sites include:
  1. Expanding and enhancing a statewide network of 21st CCLC Promising, Practitioner and Demonstration sites that provide mentoring, peer support, training, and technical assistance.

  2. Contributing to the development and implementation of the 21st CCLC statewide regional networks.

Additional priorities for sites with funding for Enhanced Programs for Students with Disabilities (FC 245-A) include:
  • Providing enhanced inclusive academic enrichment opportunities along with other activities designed to complement the students' core school-day program and support social and emotional development.

  • Providing professional development opportunities that support the understanding of the learning and communication characteristics of students with disabilities.

Eligibility: For a list of eligible entities and sites, see Addendum D — Maximum Funding Amounts in the Additional Information section below. Eligible entities include current (FY16) grantees with sites funded through any of the following grants:
  • FC 647-B1 in FY15 or FY16 — (competitive grants for new sites)
  • FC 647-B2 in FY15 or FY16 — (competitive grants for exemplary programs)
  • FC 245-B in FY15 or FY16 — (non-competitive grants for enhanced programs for students on IEPs)
Key Grant Requirements: Throughout the duration of the grant, recipients are required to continue to:
  • Offer an ELT and/or OST schedule that meets the minimum number of required hours based on the chosen model.
  • Have an advisory community council/group that, as one of its functions, advises the grant-funded program(s). It is encouraged that this group consider/coordinate the full-scope of opportunities for additional learning time (including ELT and OST) in the community in order to maximize resources and avoid duplication of effort.
  • Have a part- or full-time coordinator to oversee administration and implementation of this grant.
  • Implement Department-designated program evaluation tools and discuss findings from observations as part of the year-end qualitative evaluation, as well as describe how findings were and will be used to affect continuous program improvement.
  • Implement a minimum of one project-based and/or service-learning project each year.
  • Implement activities that support one or both of the following. Applicants are encouraged to set aside up to 5% of the total budget to support these activities:
    • Family Involvement: This may include a part-time Family Engagement/Outreach Liaison if one does not currently exist; and/or
    • Social and Emotional Learning: This may include contracting with partners to provide social work or mental health services, etc.
  • Submit Program Schedules (for OST) within two weeks of the start of each session.
  • Submit pre/post school year and summer SAYO and enrollment data to the Department on students who are served in programs and services funded by this grant.
  • Attend 21st CCLC coordinators meetings and trainings.
  • Applicants interested in attending the two-day 21st CCLC Summer Institute typically held in July (2017), sponsored by the U.S. Department of Education may set aside funds for this purpose. Conference participants are responsible for airfare, hotel, and other travel-related expenses (which can be covered through the aforementioned grant-budgeted funds). Please note: This is the only out of state travel allowable under this grant.
Funding: See Additional Information section below for more details on funding amounts.

Eligibility for continued funding is based on evidence that the site has met the priorities of this grant, and has submitted required yearly progress updates, data and reapplications. Sites must demonstrate maintenance of attendance levels and program quality, as well as provide evidence that the grantee is working towards sustaining the program beyond the grant period.

Funding for FC 245-A Enhanced Programs for Students with Disabilities:
  1. Sites that received an FY15 FC 245-B non-competitive grant may request up to 75% of their original award (with a 25% expected match) and will be in their third and final continuation year of this enhancement grant.

  2. Sites that received an FY16 FC 245-B non-competitive grant may request up to 85% of their original award (with a 15% expected match) and will be in their second continuation year of this enhancement grant.

  3. Reminder: FY17 FC 245-A funding may only be requested for sites that are also receiving FY17 FC 647-A funding (and that received FY15 or FY16 FC 245-B funds).

Fund Use: Funds may be used to support salaries, stipends, contracts, instructional materials, and other expenses associated with implementing additional time supported through this grant.

These funds may not be used to supplant existing, currently funded costs, which would otherwise be funded (in the absence of these grant funds) from other sources (e.g., current salary levels, current transportation costs, instructional materials already being used during the school day, etc.).

It is expected that applicants will use the funds from this grant to support enhanced or new services for students. Sites are expected to continue to implement program components that align to the Elements of Content-Rich 21st CCLC Programming. It is expected that grantees are developing plans to ensure that the activities and initiatives that are supported through these funds will be sustained beyond the grant period.

FC 647-A OST applicants:
No more than 22.5% of the total budget may be used for program coordination and administration; and no more than 10% of the total budget may be used for program materials. All contracted providers must be held to the same budgetary guidelines. Districts or agencies including indirect costs in their budget proposals may use their most recently approved indirect cost rates. However, the maximum rate that can be charged to this grant is 5.0% regardless of the approved indirect rate. Non-school districts must have applied for and received an approved FY17 rate in order to budget for indirect costs.

Indirect costs are not allowed for sites that are were recipients of an FY15 or FY16 FC 647-B2 grant.

FC 245-A applicants:
As noted in the Required Forms section below, a separate budget must be submitted for the FC 245-A funds.

Funds must continue to be used to support the enhancement of the site's capacity to fully and appropriately include students with disabilities. Services must be offered during non-school hours or periods when school is not in session.

Allowable expenses include but may not be limited to:

  • Stipends for specially trained instructional staff;
  • Stipends for health care, instructional assistants and/or other support staff;
  • Stipends for additional planning time;
  • Professional development, technical assistance and/or consultation services (e.g. proper use of adaptive equipment, language of instruction for students with disabilities, creating an inclusive environment, etc.); and/or
  • Program or adaptive materials.
No more than 10% of the budget may be used for program materials. Exceptions to the 10% limit for materials and supplies may be made in instances where specific equipment such as alternative or augmentative communication devices/aids or assistive technology is needed to meet the needs of program participants. In such instances, a justification for the expense must be included.

Indirect costs are not allowed with FC 245-A grant funds.

Project Duration:Upon Approval (No earlier than 9/1/2016) - 8/31/2017
Program Unit:Office of Student and Family Support
Contact:Karyl Resnick kresnick@doe.mass.edu
Phone Number:Karyl Resnick (781) 338-3515
Date Due: All school year (SY) budgets, along with signed and scanned versions of the Part I Signature page(s) are due via email (to cclc@doe.mass.edu) on or before Friday, August 12, 2016. Please e-mail budgets in their original excel format. Summer budgets may be submitted later in the year along with a detailed plan for summer programming.

ELT & OST- Completed applications with all other required forms are due on or before Friday, September 16, 2016.

See Submission Instructions section below for more details.

Proposals will be reviewed as they are received. Proposals will be awarded funding if all requirements are met.*

*Note: If an application is received but not approvable, the applicant will be contacted with direction about what is needed to make the application approvable.

Contact Karyl Resnick with questions or any requests for extensions.

Note: The earliest possible start date that may be requested is September 1, 2016.

Required Forms:
Download Excel Document
Part I/II Excel Workbook:
  • Part I — General — Program Unit Signature Page — (Standard Contract Form and Application for Program Grants)
  • Part II — Budget (II-A) and Budget Narrative (II-B). (See important opening instructions below.*)
Notes regarding both Part I and Part II:
  • Submit both Part I and Part II for school-year expenses (September 1, 2016 — June 30, 2017). As noted in the Date Due section above, Part I and II for summer expenses (July 1, 2017 — August 31, 2017) can be submitted later in the year (details will be sent to grantees later in the year).

  • If applicable, submit both Part I and Part II separately for each of the following grants for which you are applying: FC 647-A (ELT), FC 647-A (OST), and FC 245-A.

  • *Opening Instructions: The Budget and Budget Narrative Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

    1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.

    2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).

Download PDF Document  Download Word Document
Part III — Required Program Information
Download PDF Document  Download Word Document
Addendum A — Requirements and Assurances
Note: Please submit one per funded site. The Superintendent/Executive Director and district-wide Program Coordinator only need to sign one page.
Download PDF Document  Download Word Document
Addendum B — Survey of Academic Youth Outcomes (SAYO)
Refer to addendum B for requirements and instructions for ELT and OST sites.
Download PDF Document  Download Word Document
Addendum C — Program Components

Additional Information:
  1. Download PDF Document  Download Word Document     Addendum D — FY17 FC 647-A/245-A Maximum Funding Amounts and Eligible Sites.

  2. ELT sites do not need to complete Section II SCHOOL/SITE DATA REPORTING on the Part III — Required Program Information document (see Required Forms section above).

  3. View HTML Page     Budget Detail — Description of Line Item Information

  4. Consultation with Public/Private Schools — Applicants are required to continue to consult in a timely and meaningful way with local private school administrators about their students' needs and how those needs can be addressed via the 21st CCLC program. Applicants must provide equitable services to public/private school students and their families, if those students are part of the target population. Grantees are required to keep documentation on file regarding annual consultation with private schools.

  5. Proposal pages must be numbered, single-spaced, printed only on one side, with a one-inch margin. The font should be Arial and the size should be no smaller than 11-point type. It is in the best interest of the applicants to ensure that the application is easy to read, logically developed, and addresses each question fully.

  6. Additional attachments submitted by applicants (with non-requested information) are limited to 10 pages in total. (The Required Forms listed in the section above do not count towards this limit.)

Submission Instructions: Applicants must submit information as noted below:

  1. Email the following to cclc@doe.mass.edu by Friday, August 12, 2016:

    • Part I/II Excel Workbook (signature page and budget/budget narrative) for each school year budget needed.
    • A PDF of a printed, signed, and scanned Part I signature page, for each school year budget submitted.

  2. Email the following to cclc@doe.mass.edu by Friday, September 16, 2016:

    • Part III — Required Program Information, in its original Word format.
    • Addendum A — printed, signed, and scanned (PDF format).
    • Addenda B and C, in their original Word formats.



Last Updated: August 11, 2016
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