FY2019 Multi-Year Delegation
|To:||Business Managers, Fiscal and Grant Program Staff|
|Date:||April 17, 2019|
Most federal grants funded through the United States Department of Education (USED) contain a provision known as the Tydings Amendment. This means the funds are awarded to states for use within a 27-month period. The intent of this provision is to give the grantees (states) and sub-grantees (LEAs) enough time to administer effective programs and minimize the amount of funds returned to the federal government.
The EdGrants system was designed with multi-year functionality to more effectively administer Tydings grants. (Read: no more carryover re-application process!)
FY2019 Multi-Year Award Lifecycle
|FY2019 Year 1:||Upon Approval – June 30, 2019||The grant ends 6/30/2019 if you do not complete a Multi-Year delegation form.|
|FY2019 Year 2:||July 1, 2019 – June 30, 2020||Completing the Multi-Year delegation form extends your grant, giving it an end date of 6/30/2020. |
If you plan on summer spending in 2019, you should be moving some funds into Year 2 via the Multi-Year delegation form.
|FY2019 Year 3:||July 1, 2020 – September 30, 2020*||Applicants should avoid extending into Year 3 where possible. Year 3 should be viewed as a last resort to complete spending the funds. Applicants will need to notify Grants Management of the need for a Year 3 extension.|
*Year 3 is only a 3-month time frame
The FY2019 Multi-Year delegation does two things:
- Extends the end date of the grant to 6/30/2020 (current end date is 6/30/19);
- Moves funds into FY2020 (FY2020 = 7/1/2019 – 6/30/2020) eliminating the need to close the grant and then re-apply for a carryover grant.
As of May 1, 2019 applicants who receive Title I (Fund Code: 305), Title II-A (Fund Code: 140), Title III (Fund Codes: 180 / 186), Title IV (Fund Code: 309), IDEA (Fund Code: 240), Early Childhood Special Education (Fund Code 262) and High-Quality Instruction — Summer Planning (Fund Code: 218* only) grants will see the Multi-Year delegation form appear in the Submissions section of EdGrants: Front Office.
*Fund Code 218 — High-Quality Instruction — Summer Planning grantees should use the multi-year feature to receive an 8/31/2019 end date on this state funded grant. This is not available for 24-month grant period as the other multi-year grants are.
The Multi-Year delegation window will be from May 1, 2019 through May 14, 2019.
If you are unsure if there is a need to move funds into year 2 (FY2020), we strongly recommend moving a conservative estimate of funding using the Multi-Year delegation form. Any funds moved into Year 2 will be available for drawdown on July 1, 2019. Year 2 draw-downs can be applied to services occurring prior to 6/30 as well as services post 7/1. If the Multi-Year delegation form is not completed by the Applicant that means you expect to fully obligate all grant funds by June 30, 2019.
In July and August there will be accounts payable drawdown windows to complete drawing Year 1 funds (obligations for services through 6/30/2019); there will also be Year 2 draw down windows in July and August (obligations for services beginning 7/1/19). The Year 2 draw down windows in July and August will only be available to Applicants that completed the Multi-Year delegation form.
We do not expect any return of this funding since it can be obligated across 27 months. You should not close the accounting books on this funding if you anticipate funds left unclaimed in Year 1. Applicants who leave funds unclaimed in Year 1 can expect that the balance will roll into Year 2, but this roll will not occur until September. Once this roll occurs, the grant end date will be extended and you will have access to these funds starting with the October Year 2 payment request windows.
Please register for upcoming Multi-Year webinars to learn more.