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Grants and Other Financial Assistance Programs: FY2012

Title III, English Language Acquisition and Academic Achievement Program for Limited English Proficient Students
Fund Code: 180

Purpose: The purpose of this federal grant program is to provide funds to improve the education of limited English proficient students, including immigrant children and youth, by assisting the children and youth to learn English and meet challenging state academic content and student academic achievement standards. SeeAttachment 2 for further information about the purposes, as well as for required and authorized subgrantee activities.
Priorities: Priorities are to:
  1. increase English proficiency and academic achievement in core academic subjects of limited English proficient students by providing high-quality language instruction programs and content area teaching;
  2. provide high-quality professional development to enable classroom teachers to deliver effective sheltered content and English language instruction; and develop, implement, and provide extended day, weekend, and summer opportunities for English language and academic content instruction for limited English proficient students; and
  3. promote parental, family, and community participation in programs for limited English proficient children, including immigrant children and youth.
Eligibility: Funds are awarded to districts or consortia of districts with more than 100 students identified as limited English proficient (LEP) in the March 2011 student data transmission (SIMS). SeeAttachment 1 for the FY2012 List of Eligible School Districts.
Funding: An estimated$11,953,615will be available for grants to eligible entities, including immigrant fund awards. Districts will be awarded a share of available funds based on the district's number of limited English proficient students as reported in March 2011 SIMS. Funding amounts will be sent to superintendents of eligible districts and superintendents or leaders of consortia lead agencies after the Department has received its state allocation from the United States Department of Education (USED). Additional Title III funds (immigrant fund awards) will be awarded to eligible districts that have experienced a significant growth in immigrant children and youth.* Three criteria will be used to determine eligibility for the immigrant fund awards:
  1. District must enroll over 100 LEP students per March 2011 SIMS data; and
  2. District must experience an increase of 10% or more immigrant students in the March 2011 SIMS over the average number of immigrant students reported in March 2009 and March 2010 SIMS; and
  3. District must experience an increase of 50 additional immigrant students in the March 2011 SIMS as compared to the number of immigrant students reported in the March 2010 SIMS.
Please note:* an immigrant student is defined for purposes of the Title III immigrant children and youth program as a student who is aged 3-21, who was not born in any state, and who is in his/her first three years of schooling in the United States. (For making this determination, Puerto Rico is considered part of the United States. Students born in Puerto Rico are not immigrant students.) A student can be designated as both immigrant and LEP for three years. After three years the student can still be designated LEP, depending on assessment results, but cannot be designated as an immigrant student. A limited English proficient student (or "English learner" in Massachusetts law) is defined in state law as a child who does not speak English or whose native language is not English, and who is not currently able to perform ordinary classroom work in English.
Fund Use: Title III fund use must include high-quality language instructional services to limited English proficient children, including immigrant children and youth,andhigh-quality professional development,andmust promote parental, family and community participation in programs for limited English proficient children, including immigrant children and youth.

All Title III funds must be used so as to supplement the level of local, state, and federal funds that, in the absence of Title III funds, would otherwise be expended for programs for LEP students and immigrant children and youth, and in no case supplant such federal, state, and local funds. Up to 15% of the total Title III allocation may be used for supporting activities, including administration (maximum 2%), supplies and materials, and professional development-related travel. Supplies and materials may not exceed 10%. SeeAttachment 2 for Required and Authorized Activities Using Title III Funds.
Deadline: Friday, December 30, 2011.

LEAs must file complete grant applications a minimum of thirty days beforefund use is contemplated. Applications submittedafter December 30, 2011 will not be considered, unless the district or consortium lead agency submits an appeal to the Office of English Language Acquisition and Academic Achievement (OELAAA) by December 31, 2011. (Contact the OELAAA for information about appeals.) If a district or lead agency of a consortium does not apply for funds reserved for the LEA under the FY12 Fund Code 180 Title III grant by December 31, 2011 (see Attachment 1) and does not receive a favorable decision upon an appeal to the OELAAA, those funds will be reallocated to other district(s) consistent with the OELAAA's reallocation procedures.

Note: Applications submitted or approved after September 1, 2011 can legally claim expenses to the grant only from the date of final Department approval. Fund use cannot begin until the grant application has been approved by the Department. Therefore, it is important to have district contact staff who can be reached in July and August to respond to questions about applications, as needed.
Project Duration: 9/1/2011 - 8/31/2012
Program Unit: Office of English Language Acquisition and Academic Achievement
Contact: Michelle Griffin (mgriffin@doe.mass.edu) 781-338-3570
Required Forms: See FY12 NCLB grant applications, budget workbooks, forms and resources.
A complete application will consist of:
  1. Download MS EXCEL file  Completed Budget Workbook (including Budget Detail - Description of Line Item Information and Cover Sheet with Superintendent's signature
  2. Download PDF Document Download MS WORD document  FY2012 Additional Local Plan Narrative
  3. Download PDF Document Download MS WORD document  Form 4 and Form 5 (Note: Separate Forms 4 and 5 are required for each NCLB grant applied for and must be submitted with the grant application. A Form 4 and a Form 5 must be completed for Title III for all LEAs, including lead agencies and member districts of consortia applicants.)
  4. Download PDF Document Download MS WORD document  FY2011 AMAOs Accountability Worksheet with appropriate activities
  5. Download PDF Document Download MS WORD document  FY2012 Title III Evaluation Assurance
  6. Download PDF Document Download MS WORD document  FY2012 Immigrant Fund Award Narrative (if applicable)
  7. Signed Memorandum of Understanding for consortia (with signatures of superintendents/directors of all lead agencies and member districts, if applicable)
  8. FY2012 Grant Assurances Document (filed with grants management office;)
In addition, FY2012 (reflecting school year 2011-12) ELL Student Programming Worksheet (Former Form 8) Download PDF Document  Download MS WORD document is due November 15, 2011, for every LEA receiving Title III funds (including members districts of consortia formed for Title III application).

All required forms must be uploaded into the district's title iii folder in the security portal, and two hard copies of all documents requiring signatures must be mailed to:

Beth O'Connell, Title III Specialist
Office of English Language Acquisition and Academic Achievement
Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906
Additional Information:
  1. View HTML Page  Budget Detail - Description of Line Item Information
  2. Download PDF Document Download MS WORD document  Title III - Attachment 1 - List of Eligible School Districts
  3. Download PDF Document Download MS WORD document  Title III - Attachment 2 - Required and Authorized Activities Using Title III
  4. Download PDF Document Download MS WORD document  Title III - Applicant Checklist
  5. Download PDF Document Download MS WORD document  Guidance to Consortia Memo (dated July 27, 2010)


Last Updated: July 22, 2011
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