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Grants and Other Financial Assistance Programs: FY2012

Massachusetts 21stCentury Community Learning Centers - Enhanced Programs for Students with Disabilities Pilot
Fund Code: 245

Purpose: The purpose of this grant program is to enhance the capacity of current 21stCentury Community Learning Center programs (CCLC) to include students with disabilities into an array of activities designed to complement their school-day programs, advance student achievement, and provide opportunities for socializing and participating with peers without disabilities.
Eligibility: " Only 21stCCLC sites funded through a FY2012 Massachusetts 21stCCLC grant (Fund Codes:Download PDF Document Download MS WORD document  Addendum E - Eligible Applicants and Continuation Grant Amounts 647-A1, A2, and/or B2) are eligible to apply for these funds.
  • Districts must designate (a) liaison(s) to the 21stCCLC program to ensure that students with disabilities have full access to the program.
  • Priority for funding will be given to Special Education Levels IV and V Districts (these designations are different from the Commissioner's level classification). Check with your superintendent for your district's Special Education Determination.
Fund Use: Funds must be used to support the enhancement of existing 21stCCLCs' capacity to fully and appropriately include students with disabilities. Services must be offered during non-school hours or periods when school is not in session.

Allowable expenses include but may not be limited to:
  • Stipends for specially trained instructional staff.
  • Stipends for health care, instructional assistants, and/or other support staff.
  • Stipends for additional planning time.
  • Professional development, technical assistance, and/or consultation services (e.g., proper use of adaptive equipment, language of instruction for students with disabilities, creating an inclusive environment, etc.).
  • Transportation (Applicants must demonstrate that other means are not available.).
  • Program or adaptive materials.
No more than 10% of the budget may be used for program materials. Exceptions to the 10% limit for materials and supplies may be made in instances where specific equipment such as alternative or augmentative communication devices/aids or assistive technology is needed to meet the needs of program participants. In such instances, a justification for the expense must be included.

Indirect costs arenotallowed under this grant.
Funding: A total of $500,000 is available for grants. The maximum grant award per district/community is $45,000 for school year and summer programming combined, and to be used for up to two (2) sites.

Continued funding through Fund Code: 245, pending budget appropriations, will be available until and through the individual 21stCCLC site's final year within its Fund Code: 647-A1, A2, or B2 funding cycle (this would be a maximum of 3 years).* In FY2012 (year one), all applicants are required to have a 10% match in funds requested. For those eligible for continuation funding in year two (FY2013), a 15% match of the original grant award will be required. For those eligible for continuation funding in year three (FY2014), a 25% match of the original grant award will be required.

Eligibility for continued funding in years two and three (FY2013 and FY2014) will be based on evidence that the program has met the priorities of this grant and has submitted yearly progress updates and reapplications; timely submission of required data that demonstrate the maintenance of attendance levels and program quality; and evidence that the grantee is working towards sustaining the program beyond the grant period.

Please note that the match cannot be from 21stCCLC federal funds. Programs are encouraged to coordinate services with efforts funded through other federal, state and/or local dollars such that these efforts contribute to providing a similar level and quality of services. All or any portion of the match may come in the form of in-kind contributions such as training and technical assistance from the special education department, transportation costs (other than those outlined in an IEP), equipment, etc.

*The following grantees are expected to be eligible to apply for Fund Code: 245 funding for a projected duration based on their 21stCCLC grant award cycle, as follows:

One year of funding (FY2012) -
For FY2008 and FY2010 Fund Code: 647-B-1 and FY2010 Fund Code: 647-B-2 grantees.

Two years of funding (FY2012 and FY2013) -
For FY2009 Fund Code: 647-B-1 and FY2011 Fund Code: 647-B-2 grantees.

Three years of funding (FY2012, FY2013, and FY2014) -
For FY2011 Fund Code: 647-B-1 and FY2012 Fund Code: 647-B-2 grantees.
Program Unit: Learning Supports and Early Learning (OLSEL)
Contact: Karyl
Phone Number: (781) 338-3515
Date Due: Grants will be accepted on a rolling basis up to Wednesday, November 30, 2011.
Proposals will be reviewed in the order in which they are received. Proposals will be awarded funding if all requirements are met and until all available funds are awarded. A message will be posted on the 21stCCLC grants opportunities web page once funding is no longer available.
Required Forms:
  1. Download PDF Document Download MS WORD document  Part I - General - Program Unit Signature Page - (Standard Contract Form and Application for Program Grants)
  2. Download MS EXCEL file  Part II Workbook - Budget (II-A) and Budget Narrative (II-B)*
    (Print and mail with the application all four budget and budget narrative pages. See important opening instructions below.)
  3. Download PDF Document Download MS WORD document  Part III - Required Program Information

*Note: The Budget and Budget Narrative Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

  1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.

  2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).

Additional Information: Recipients will be required to use the Survey of Afterschool Youth Outcomes (SAYO)for all students served by these funds. Any accommodations or modifications to the test administration for students with IEPs should be described in the written evaluation.

Recipients will be required to complete and submit student data forms for all programs and services funded by this grant. Data should be included as part of the FY2012 Fund Code: 647-A1/A2 grants data submission.
Submission Instructions: Submit all required information (Parts I, II and III) via email

Two (2) copies of the Part I - General - Program Unit Signature Page with original signatures must be mailed as well. Mail to:

Karyl Resnick, Coordinator
21stCentury Community Learning Centers Program
Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906

Last Updated: October 20, 2011
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