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Grants and Other Financial Assistance Programs: FY2012

District and School Assistance Grant
Fund Code: 323-B-220-E

Purpose: The purpose of this grant program is to support improvement in Level 3 districts, districts that were Level 3 in FY2011, and three eligible Level 4 districts (i.e., Gill-Montague, Randolph, and Southbridge) and their schools through participation in regionally based professional development and assistance initiatives associated with the District and School Assistance Centers (DSACs). DSAC regional assistance is designed to enhance district and regional capacity to plan, implement, and sustain practices to improve student performance and is aligned with the Massachusetts District Accountability and Assistance Framework.
Priorities: Grant funds will provide support to districts for expenses for staff to participate in initiatives and activities that align with the ESE District Standards and Indicators, including ESE approved professional development courses and/or to access other school and district improvement assistance offered through or agreed upon by the District and School Assistance Centers' Regional Assistance Directors.

Priority will be given to initiatives and activities aligned with one or more of the priority goals of the Department of Elementary and Secondary Education: College and Career Readiness; Educator Effectiveness; Grade 3 Literacy; Grade 8 Mathematics; Turning Around Low Performing Schools; and Data Systems.
Eligibility: Level 3 districts, districts that were Level 3 in FY2011, and the following Level 4 districts: Gill-Montague, Randolph, Southbridge. (See attached FY12 District and School Assistance Grant Allocation List.)
Funding: Up to $1.5 million is available through Federal Title I School Improvement funds, and $600,000 through State Targeted Assistance funds to be distributed among the eligible districts in the six DSAC regions. See attached FY2012 District and School Assistance Grant Allocation List.

Title I allocations are based on low income enrollment in Level 2 and 3 Title I schools in eligible districts, and low income enrollment in single-school districts. State Targeted Assistance allocations are based on the total enrollment in Level 2 and 3 schools in eligible districts, and total enrollment for single-school districts. Allocation rates for districts exiting Level 3 status in FY2012 are 50% of those for current Level 3 districts.
Fund Use: Fund use must be consistent with the priorities described above and requirements associated with the following funding sources:
Title I School Improvement Funds (Fund Code 323-B)must be used to support improvement initiatives in Title I schools in federal No Child Left Behind accountability status (in improvement, corrective action, and/or restructuring). All funds from this source must be attributed to Title I schools in NCLB status (a special worksheet is included in the budget workbook for this purpose). Funds must supplement, and not supplant, non-federal funds that would otherwise be used for activities authorized under this grant.

State Targeted Assistance Funds (Fund Code 220-E)may be used to support priority strategic professional development and assistance initiatives designed to raise performance in eligible districts and any of their schools. State Targeted Assistance funds may be used through August 31, 2012. Applications must include two budgetsreflecting Fiscal Year 2012 (upon-approval - June 30, 2012) and Fiscal Year 2013 (July 1, 2012- August 31, 2012) included in the Budget Workbook. Districts may be required to submit updated budget forms for FY2013.
Funds may be used for the following:
  1. Vendor costs on a per participant basis for educators to participate in regional or statewide ESE-approved professional development in literacy or mathematics courses;
  2. Vendor costs on a per course basis for funding an ESE-approved professional development course in literacy or mathematics for delivery in the district or in partnership with other districts.
  3. Stipends for educators to participate in designated professional development beyond contractual hours or payment for substitutes while teachers participate in professional development in ESE-approved courses in all content areas and DSAC assistance activities;
  4. In-state travel and mileage associated with attendance at professional development;
  5. Materials or supplies related to professional development and other technical assistance;
  6. Other costs related to school and district improvement initiatives with written approval by the DSAC Regional Assistance Director (See Part III Required Information Plan for District and School Assistance Grant Fund Use.)
Funds may not be used to provide refreshments.

Note:Districts will complete the Addendum included in budget workbooks to assign a portion of their grant allocations to ESE to pay vendor costs for specific ESE-approved literacy and mathematics courses offered to eligible districts by the DSACs. Courses from this list will only be delivered if there are sufficient participants from a region or regions to fill a course.
Project Duration: Federal Title I: Upon Approval - 8/31/2012
State Targeted Assistance School Year: Upon Approval - 6/30/2012
State Targeted Assistance Summer: 7/1/2012 - 8/31/2012
Program Unit: School Improvement Grant Programs and Regional System of Support
Contact:
Programmatic content: Karen Johnstonkjohnston@doe.mass.edu
Budget Workbook: Russell Flemingrfleming@doe.mass.edu.
Phone Number:
Programmatic content: (781) 338-3539
Budget Workbook: (781) 338-6259
Date Due: Complete proposals may be submitted at any time before the grant deadline of January 20, 2012 and will be processed as they are received.

Districts enrolling participants in pre-scheduled school year regional and statewide courses from the ESE-approved menu must submit a full or partial proposal by December 2. We will also accept partial proposals from districts funding school-year activities. All proposals must be submitted by January 20, 2012.
Required Forms: To apply for funding, submit a grant application that includes all of the required forms.
  1. Part I and II - Electronic Budget Workbook for each fund code and time period (includes the Standard Contract and Application for Program Grants, Budget Detail Pages, and Addendum):Download MS EXCEL file Fund Code 323-B: District and School Assistance Grant for Title I Eligible Schools;Download MS EXCEL file Fund Code 220-E: District and School Assistance Grant for District and School Activities through June 30, 2012 only; andDownload MS EXCEL file Fund Code 220-E: District and School Assistance Grant for District and School Activities from July 1 to August 31, 2012.

  2. Download PDF Document Download MS WORD document  Part III Required Information Plan for District and School Assistance Grant Fund Use. Districts will use this form to provide a narrative describing how grant funds will be used, their rationale for using funds in this way, and their plans for supporting ongoing implementation of grant-funded activities and initiatives once the grant ends.

  3. Download MS EXCEL file  Vendor and Materials Cost Worksheet for budget workbook Addendum: Regional and Statewide DSAC Literacy and Mathematics Professional Development Offerings.Districts will use this required worksheet to calculate total vendor costs for ESE-approved DSAC Professional Development by course, fund code, and time period. This form must be completed before filling out the Addendum forms in the Part II Electronic Workbooks for each fund code and time period.

Additional Information: Download MS EXCEL file Appendix A: FY2012 District and School Assistance Grant Allocation List. This list provides information about district allocations by fund code.

Download PDF Document  Download MS WORD document Appendix B: Selecting and Enrolling in ESE-approved DSAC Professional Development Offerings. This document provides detailed information about working with your regional DSAC to enroll faculty in these courses.

Download PDF Document  Download MS WORD document Appendix C: 2012 DSAC Professional Development Menu. This document provides a list of professional development offerings, as well as an electronic link to detailed information about each course.
Submission Instructions: Mail 2 copies of Signature Page with the original signature of the Superintendent to:

Karen Johnston
Office for the Regional System of Support
Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906


Email the Budget Workbook and required program information to:
schoolimprovementgrants@doe.mass.edu


Last Updated: October 20, 2011
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