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Grants and Other Financial Assistance Programs: FY2012

Community Service Learning: Green in the Middle (GIM) Youth Summit Projects
Fund Code: 354-C

Purpose: The overall purpose of these federal Learn and Serve America funds is to increase the use of service-learning as a strategy for implementing the Massachusetts Curriculum Frameworks (K-12), particularly the Science, Technology, Engineering, and Mathematics (STEM) standards.
Priorities: Funded programs will:
  1. Implement, document, and present a "green" service-learning project(s) that incorporates learning in grade six through eight science, technology/engineering, and/or mathematics (STEM) standards and incorporates the elements of quality service-learning practice. Teachers and students involved in these projects will present them at a Green in the Middle Youth Summit to be held in June. (Date and location are tentatively Tuesday, June 12, 2012 at the Boston Museum of Science. Confirmed information will be forwarded to grant recipients as soon as it is available.) Curriculum materials developed must be shared electronically with the Department of Elementary and Secondary Education (via and posted to the Contextual Learning Portal.
  2. If requests exceed available funding, priority will be given based on the following priorities:
    1. Middle schools that have higher percentages of students eligible for free and reduced lunch; and/or
    2. Middle schools in districts with dropout rates higher than the state average.
Eligibility: Public school districts in the Commonwealth are eligible to apply on behalf of up to three middle schools in the district.
Funding: Eligible districts may apply on behalf of up to three (3) middle schools for up to $2,500 each, provided that the cost share of 100% is met. Depending on the number of applications received, awards may be limited to one ($2,500) per district. A total of approximately $20,000 is available.
Fund Use: Fund use must support the approved activities and may include, but not necessarily be limited to:
  1. stipends for the development of curriculum and/or implementation of projects;
  2. consultant and contract fees to provide program-related professional development (fees for consultant/contracted services may not exceed $617/day or $77/hour);
  3. substitutes, travel, and other costs related to work on these projects;
  4. relevant instructional materials and resources; and
  5. transportation, if needed, to enable student participation in projects and/or the GIM Youth Summit.
Please note: Funds must be budgeted to support the cost of registration for the Youth Summit. Schools may send up to ten participants (eight students and two chaperones per project that will be presented). Please budget $60/person attending.

Funds from this grant may not be used to support indirect/overhead costs.
Project Duration: Upon award - 8/31/2012
Program Unit: Learning Supports and Early Learning (OLSEL)
Contact: Kristen McKinnon
Phone Number: (781) 338-6306
Date Due: Friday, March 23, 2012

Proposals received by Friday, March 23, 2012 will be reviewed and recommended for funding based on the following:
  1. Proposal meets all requirements and all forms are complete; and
  2. (If funding requests received exceed available funding.) Applicant middle schools will be prioritized based on percentages of students receiving free/reduced price school meals and/or percentages of dropouts at district high school(s).
Required Forms:
  1. Download PDF document Download MS WORD document  Part I - General - Program Unit Signature Page - (Standard Contract Form and Application for Program Grants)
  2. Download MS EXCEL document  Part II Workbook - Budget (II-A) and Budget Narrative (II-B)*
    (Print and mail with the application all four budget and budget narrative pages. Use portrait setting (not landscape) to print the four pages. See important opening instructions below.)
  3. Download PDF document Download MS WORD Document  Part III - Required Program Information
  4. Download MS EXCEL document  Schedule B - Cost Sharing or Matching Schedule
  5. Download PDF document Download MS WORD document  Cost Sharing or Matching Funds Narrative Form
  6. Download PDF document Download MS WORD document  Grant Assurances

*Note: The Budget and Budget Narrative Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

  1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.

  2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).

Additional Information and Requirements:
  1. Download PDF document  Learn and Serve America Grant Provisions
  2. View HTML Page  National Youth Leadership Council's K-12 Service-Learning Standards for Quality Practice
  3. Project Presentation Guidelines (Additional details will be provided upon award.)

    Each group of students (and their teacher) will give a ten minute presentation about their project that covers at least the six topics listed below:
    1. The community need or problem that was addressed
    2. A brief description of the project
    3. What students learned and how their project is tied to academic work in the classroom
    4. How the project was chosen and some decisions they had to make in planning and implementing their work
    5. How their project united their group and/or community
    6. How the project is linked with the community - what service was provided and who were the community partners/experts
  4. Curriculum Documentation

    Each project implemented will be required to be documented, including the following elements:
    1. Curriculum Connections: Include units of study to which projects were connected, learning objectives, and essential questions explored.
    2. Instructional Activities/Lessons:
      • Provide examples of lesson plans and assessments used in direct instruction of STEM concepts related to students' project
      • Share activities used for engaging students in:
        1. discovering needs/problems
        2. researching possible solutions
        3. planning/implementing their project
    3. Partners: Describe the community partners involved in your project and the ways in which they were involved.
    4. Reflection: Provide examples of opportunities students had to reflect on their GIM project and their learning before, during, and after the project.
    5. Service: Provide a brief summary of the service that students provided through their GIM project. Include information about the need they identified and the solution they pursued.
Submission Instructions:
  1. Submit one (1) complete application package electronically via email (electronic documents do not need to be signed) to:; AND

  2. Submit one (1) complete application package with original signatures by mail to:

    Kristen McKinnon, SL Specialist
    Learning Supports and Early Learning (OLSEL)
    Massachusetts Department of
    Elementary and Secondary Education
    75 Pleasant Street
    Malden, MA 02148-4906

Last Updated: March 5, 2012
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