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Grants and Other Financial Assistance Programs: FY2012

After-School and Out-of-School Time
Fund Code: 530

Purpose: The purpose of this state grant is to provide students in grades K-12 with high quality after-school and out-of-school time (ASOST) programs and services. Through this grant, local programs will enhance comprehensive ASOST programming that supports the academic, physical, social, and emotional wellness of public and non-public school-age youth during the school year and the summer months.
Priorities: Priorities for the 2011-2012 competitive ASOST Quality Grant are to enhance available quality programs and services by:
  • Supporting the implementation of activities that aim to address one or more of the Guidelines for Quality Enhancements in After-School and Out-of-School Time (see Attachment A in Additional Information). These criteria provide a framework for balanced, quality programming that supports the academic, physical, social, and emotional development of participants. The guidelines include:
    • Comprehensive academic and non-academic services;
    • Partnerships among schools, community-based programs, and families;
    • Serving special populations;
    • Family involvement;
    • Highly qualified staff; and
    • Evaluation systems.
  • Addressing barriers to student participation, including but not limited to: providing transportation, implementing/enhancing outreach activities; and/or providing program services for particular age groups (K-12) that are not currently being served.
  • Expanding quality summer programming to ensure a continuum of programs and services to help to stem summer learning loss.
Competitive priority will be given to applicants who:
  • Propose to serve relatively high percentages of low-income children and youth, as indicated by the number of students eligible for free/reduced price meals;
  • Receive contracts and/or vouchers from the Department of Early Education and Care (EEC);
  • Are schools or partner with school(s) designated as Download PDF Document  Download MS EXCEL file  "Level 3" or "Level 4" under the Department of Elementary and Secondary Education's Framework for District Accountability and Assistance;
  • Are schools or partner with school(s) with a Composite Performance Index (CPI) at or below the state average in ELA (86.9), and/or Mathematics (79.9), and/or Science [(Grade 5 (79.7), Grade 8 (71), Grade 10(84.6)];
  • Propose to serve children and youth with disabilities in inclusive settings;
  • Propose to serve children and youth who are English language learners (ELL) in settings with their English-speaking peers; and/or
  • Have developed and plan to implement proposed activities jointly with a public school, non-public school and a community-based organization(s) (CBO).
In addition, the following will be considered when recommending applications for funding to the Board of Elementary and Secondary Education:
  • Geographic Location: to ensure a geographic distribution that reaches children and youth in need of these services across the Commonwealth; and
  • Program Size: to ensure a cross-section of program types and sizes that reflect the state's mixed delivery system for ASOST programming.
Eligibility: Massachusetts public school districts, non-public schools, and public and private community-based organizations with existing after-school and out-of-school time programs are eligible to apply for funding. These funds may be used to support quality enhancements and/or address barriers to learning during the school-year and/or summer programming.

Please Note: Applicants other than school districts must demonstrate the capacity to administer the program based on the applicant's:
  • Proven fiscal responsibility as demonstrated, for example, through an annual audit; and
  • Previous experience with similar amounts of funding from government (state/federal/local), foundation, or private grants.
Funding: Applicants may apply for up to $25,000 to support quality enhancements and/or addressing barriers to participation in existingschool-year and/or summer programming. Applicants must demonstrate a minimum of 20% matching funds (in-kind and/or cash) that support related ASOST program activities.

Pending funding appropriation, up to approximately $1,500,000 will be available to support FY12 After-School and Out-of-School Time Quality Grants.
Fund Use: Funds may be used to enhance and/or provide programs and services as outlined in this RFP. Activities supported by these funds may include, but are not limited to:
  • Academic tutoring and homework centers where content is linked to and based on the Massachusetts Curriculum Frameworks;
  • Programs that improve the health of students, including physical activities, athletics, nutrition and health education, and exercise;
  • Art, theater, and music programs developed in collaboration with the Massachusetts Cultural Council, local cultural councils, or cultural organizations in the Commonwealth funded by the Massachusetts Cultural Council;
  • Enrichment activities not otherwise provided during the school day;
  • Advanced study for the gifted and talented; and
  • Service-learning or community service programs.
Budget expenditures may include, but are not limited to the following:
  • Staff and coordinator salaries;
  • Professional development activities;
  • Stipends for professionals and students involved in the delivery of services;
  • Activities to promote family engagement;
  • Staff and coordinator salaries;
  • Professional development activities;
  • Stipends for professionals and students involved in the delivery of services;
  • Activities to promote family engagement;
  • Additional costs associated with serving students with disabilities and/or students who are English language learners;*
  • Program materials and supplies; and
  • Transportation. (Please note: vehicles may not be purchased with these funds.)
NOTE:Funds from this grant may not be used to support tuition for individual participants.

*Expenditures for serving students with disabilities and/or ELL students may include additional staff and specialized training/technical assistance.
Date Due: Friday, July 29, 2011.

Proposals must be postmarked and emailed on the date due. (See Submission Instructions for more details.)
Required Forms:
  1. Download PDF Document Download MS WORD document  FY12 ASOST Quality Enhancement Grant (for School Year services -Upon Approval-6/30/2012): Part I - General - Program Unit Signature Page - (Standard Contract Form and Application for Program Grants)
  2. Download PDF Document Download MS WORD document  FY13 ASOST Quality Enhancement Grant (For Summer 2012 services-7/1/2012-8/31/2012): Part I - General - Program Unit Signature Page - (Standard Contract Form and Application for Program Grants)
  3. Download MS EXCEL file  Part II Workbook - Budget (II-A) and Budget Narrative (II-B)* (Include budget detail pages for each of the above Part I Signature Pages that are being submitted.)
  4. Download PDF Document Download MS WORD document   Part III - Required Program Information
  5. Download PDF Document Download MS WORD document   Grant Assurances

*Note: The Budget and Budget Narrative Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

  1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.

  2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).

Additional Information:
  1. Download PDF Document Download MS WORD document   Guidelines for Quality Enhancements in After-School and Out-of-School Time Programs
  2. Intent to Apply: The Department requests that applicants use the online form to indicate an intent to apply for funds under this grant program, to assist Department staff with planning. The online form requests the following information: name of applicant organization, name of partnering agencies, grant category for which applying, estimated total grant request. .Applicants may email this information toasost@doe.mass.edu. Please submit the intent to applyno later than June 24, 2011.
  3. Organizations and agencies may apply for the grant and also be listed as a partner on the applications of other lead applicants. Through the review process, the Department will aim to ensure that funds benefit as many programs (and their students) as possible.
  4. Bidders Conference and Questions: Due to the competitive nature of this grant, the Department is not able to respond to questions via email or telephone. A Bidders Conference was held on June 3, 2011 from 1-2 p.m. to review the RFP and answer questions.

    A Q&A document will be posted by June 10, 2011. Additional questions may be submitted through 12:00 p.m. on June 17, 2011. All questions will be included in an updated Q&A document to be posted by the first week in July.

    Questions may be submitted via email to: asost@doe.mass.edu.
Submission Instructions:
  1. Email one complete set of all required documents toasost@doe.mass.edu(must be received no later than 5:00 p.m. on Friday, July 29, 2011.)
AND
  1. Submit two complete sets of all required documents, including original signatures of the Superintendent/Executive Director (or others as indicated) where required. This set must be mailed (postmarked) no later than Friday, July 29, 2011. Mail to:
    Kristen McKinnon
    Learning Supports and Early Learning (OLSEL)
    Massachusetts Department of
    Elementary and Secondary Education
    75 Pleasant Street
    Malden, MA 02148-4906


Last Updated: June 7, 2011
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