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Grants and Other Financial Assistance Programs: FY2012

Academic Support - Summer Enhancement Grant
Fund Code: 625-B

Purpose: The purpose of this state-funded supplementary summer program is to enhance academic support in English language arts (ELA), mathematics, and science and technology/engineering for students in the classes of 2003-2015 who are participating in MCAS Academic Support programs, in order to help these students meet the Competency Determination for a high school diploma. Programs will develop and pilot replicable models through Professional Learning Communities and/or additional, increased, or enhanced services. These services are to supplement currently funded local, state, and federal programs.
Priorities and Requirements: Funded programs will carry out one or more of the following activities.
  1. Convene a Professional Learning Community (PLC) that enables local Academic Support programs to create curriculum and pedagogy that encompass grade appropriate learning standards and/or improve the use of indicator data to identify and better serve students who need support. These PLCs must field test learning modules and/or data findings between July 1 - August 31, 2011. Additionally, grantees are expected to utilize the modules and/or data findings during FY12 Academic Support grant programs (September 1, 2011 - August 31, 2012). Other topics may include, but are not limited to: science and technology/engineering; developing more trauma sensitive approaches to working with students; and Service-Learning strategies and curriculum.
  2. Increase, enhance, and/or create summer program services for students. Areas of focus may include, but are not limited to: service-learning projects; project-based curriculum modules; behavioral health service supports; and transportation costs. Areas of focus must be designed to help students perform at or above the proficiency levels of the ELA, mathematics, and/or science and technology/engineering curriculum frameworks.
Additional Requirements
  1. Material(s)/product(s) developed through a PLC (Option 1) must be shared electronically with the Department of Elementary and Secondary Education via by September 30, 2011. These may subsequently be posted to Program Examples website or shared with grantees and others through other forums.
  2. All funded programs are required to submit a separate post-program narrative report on how the Fund Code: 625-B funds were utilized using the Department's Narrative Evaluation Guidelines, which will be emailed to all 625-B grant recipients and posted to the Academic Support Data and Evaluation webpage. Evaluations are due via by September 30, 2011.
  3. Programsnotreceiving a separate summer 2011 Academic Support Allocation grant through Fund Code: 625 must submit individual student data information on students involved in the summer 625-B program. (All others can submit data on students served through the 625 and the 625-B together.) Data must be submitted through the Department's Security Portal by September 30, 2011. Details and instructions will be sent to 625-B recipients and posted to the Academic Support Data and Evaluation webpage.
Eligibility: Eligible lead applicants are school districts, approved private special education schools, and collaboratives that applied for 2010-2011 Fund Code: 632 School Year and/or 625 Summer grant programs. See Additional Information section for a list of eligible entities.

Partnerships are encouraged, but not required. Partnering entities should be listed on the Schedule C form (see Required Forms) and may include, but are not limited to: other districts; approved private special education schools and collaboratives; One Stop Career Centers; Work and Learning programs; institutions of higher education; and service-learning alliances.
Funding: Approximately $200,000 is available through this fund code. Eligible school districts may apply for up to $5,000, and eligible approved private special education schools or collaboratives may apply for up to $2,000. If applying with partners that are also eligible entities, the proposal may request the combined amounts of the eligible entities. See Additional Information section for a list of eligible entities.
Fund Use: Fund use must support the approved program and may include, but not necessarily be limited to:
  1. stipends for the development and piloting of module(s);
  2. stipends for teachers and partners implementing the funded activities in the summer program(s);
  3. consultant and contract fees to provide program-related professional development;
  4. relevant instructional materials and resources; and
  5. transportation, if needed, to enable student participation in services.
Funds from this grant may not be used to pay students in any of the programs.
Project Duration: Fund Code: 625-B (Summer Program) 7/1/2011 - 8/31/2011
Program Unit: Learning Supports and Early Learning (OLSEL)
For School Districts:
Nyal Fuentes(781)
Allison Smith781)
For Service-Learning:
Kristen McKinnon(781)
Due Date for
Request for
Friday, June 17, 2017*

*NOTE: Proposals will be accepted and reviewed on A rolling basis according to the date received until all available funding has been awarded. It is possible that all available funds will be awarded before that date, so applicants are urged to submit proposals as soon as possible.

If all available funding has not been requested on or before June 17, 2011, proposals will continue to be accepted and reviewed until all available funds are encumbered. Applications received after June 17 may have a start date later than July 1, 2011. Applications received after July 1, 2011will nothave a July 1 start date and the start date will be upon approval of the grant. Once all of the funds have been applied for, a note will be posted in the news section on the Academic Support Allocation Grant website.

PLEASE NOTE (added 6/16/11): At this time, all available funding has been requested.If you are interested and have not yet submitted, you can emailachievement@doe.mass.eduto be notified if any applicants withdraw their requests or are not eligible for funding. All entities that submitted applications will be notified of their approval status as soon as possible.

Please contactachievement@doe.mass.eduwith any questions.
Required Forms:
  1. Download PDF Document Download MS WORD document  Part I - General - Program Unit Signature Page - (Standard Contract Form and Application for Program Grants)
  2. Download MS EXCEL file  Part II Workbook - Budget (II-A) and Budget Narrative (II-B)*
    (Print and mail with the application all four budget and budget narrative pages. See important opening instructions below.)

  3. Download PDF Document Download MS WORD document   Part III - Required Program Information
  4. Download PDF Document Download MS WORD Document   Schedule C - Statement of Participation and Support (if appropriate)

*Note: The Budget and Budget Narrative Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

  1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.

  2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).

Additional Information:
  1. Download PDF Document  Download MS EXCEL file  List of Eligible Entities
  2. View HTML Page  Budget Detail - Description of Line Item Information
Submission Instructions: Submit two (2) sets, each with an original signature of the Superintendent/ Executive Director.

Mail to:

Donna Pisaturo, Grants Specialist
Learning Supports and Early Learning (OLSEL)
Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906

Last Updated: June 16, 2011
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