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Grants and Other Financial Assistance Programs: FY2012

Massachusetts 21stCentury Community Learning Centers Program
Fund Code: 647-A-1

Purpose: The purpose of the federally-funded Massachusetts 21stCentury Community Learning Centers (21stCCLC) Grant is to support Community Learning Centers that operate during out-of-school hours and provide students with academic enrichment opportunities along with other activities designed to complement students' regular academic programs. Community Learning Centers may continue to offer literacy and related educational development to families of these students.
Priorities: Priorities are to:
  1. provide creative and innovative, hands-on, interdisciplinary, student centered programming that supports and contributes to academic achievement and youth development for all students;
  2. integrate school-day and out-of-school time programs to promote shared learning goals, teaching and support strategies, and staff recruitment and training activities;
  3. provide programs that explicitly address appropriate grade-level state and local learning standards and support students' academic performance;
  4. contribute to student performance goals outlined in school improvement plans;
  5. create and maintain a school and community-based infrastructure that establishes procedures to improve outcomes for children and youth through successful program implementation and oversight;
  6. establish procedures to evaluate program effectiveness through the collection and analysis of data;
  7. promote efficient use of public resources and facilities through effective partnerships among schools, community-based agencies, adult community learning centers, and other public and private entities; and
  8. address the multiple needs of children, youth, and their families through increased supervision, safety, and access to support services.
Eligibility: See Additional Information section for a list of eligible entities (Addendum E).

Eligible entities include those that received a 21stCCLC competitive grant award during FY2008, FY2009, FY2010, or FY2011 (in July or September) through Fund Code: 647-B-1 for new sites.

Those that received the Fund Code: 647-B-1 21st CCLC grant award in FY2008, FY2009, or FY2010 must have also received a continuation grant for those sites through Fund Code: 647-A in FY2011.

Applicants must continue to have a Community Council that, as one of its functions, coordinates after-school and other out-of-school time programs. Membership must continue to be representative of the school district boundaries, community, and populations to be served.
Funding: See the Additional Information section below for a list of the maximum amounts for which eligible entities may apply (Addendum E).

For recipients/sites that were originally funded in FY2008, the amount of continuation funding available in FY2012 for those sites is 85% of the FY2008 award, as noted in the FY2008 Fund Code: 647-B-1 RFP. For recipients originally funded in FY2009, the amount of continuation funding available in FY2012 for those sites is 90% of the FY2009 award, as noted in the FY2009 Fund Code: 647-B-1 RFP. Recipients that were originally funded in FY2010 and FY2011 are eligible for 100% of the original grant award. However, there may be some grantees that have received funding reductions since their original awards (due to site closings or program changes, for example) that will be eligible for and awarded less. Those grantees will be contacted directly regarding the details on funding reductions.

Applicable only to sites originally funded in FY2009 & FY2011:
Eligibility for FY2013 continuation funds (and for FY2014 continuation funds for the FY2011 grantees) are expected to include, but not be limited to, the following:
  1. yearly progress updates;
  2. timely submission of required data that demonstrate high and consistent attendance levels and program quality;
  3. evidence of continuous program improvement;
  4. evidence that the grantee is working towards sustaining the program beyond the grant period; and
  5. submission of a yearly re-application.
Fund Use: Funds must be used solely for the purpose of continuing to support Community Learning Center sites/programs funded under the FY2008, FY2009, FY2010, and/or FY2011 competitive grant awards through Fund Code: 647-B-1. These funded services must provide students with academic enrichment and a broad array of other activities designed to complement their school-day programs and advance student achievement. Funds may be used to offer literacy and related educational development to families of these students.

Activities that may be funded under this grant:
  1. academic enrichment activities that support and contribute to academic achievement, and that assist in closing achievement gaps where they currently exist;
  2. science, technology/engineering, and mathematics (STEM) education activities;
  3. arts and music education activities;
  4. entrepreneurial education programs;
  5. service learning;
  6. mentoring programs;
  7. activities for English language learners that emphasize language skills and support academic achievement;
  8. inclusive extended learning activities for students who receive special education services that emphasize social skills and support academic achievement and transition planning;
  9. health and physical activities;
  10. technology education programs (including media technology, telecommunications, manufacturing, construction, and transportation);
  11. activities that promote parental involvement and family literacy for families of participating students;
  12. assistance to students who have been truant, suspended, or expelled that emphasizes students' adjustment and supports academic achievement;
  13. drug and violence prevention programs, counseling programs, and character education programs; and
  14. activities that address and incorporate aspects of the Download PDF Document  21stCentury Skills initiative.
Funds may be used to pay for:
  1. staff and coordinator salaries;
  2. contracts with provider agencies;
  3. professional development activities;
  4. stipends for professionals, students, or family members involved actively in the delivery of services;
  5. transportation; and
  6. program materials.
No more than 22.5% of the total budget may be used for program coordination and administration; no more than 10% of the total budget may be used for program materials. All contracted providers should be held to the same budgetary guidelines. Districts or agencies including indirect costs in their budget proposals may use their most recently approved indirect cost rates. However, the maximum rate that can be charged to this grant is 5.0% regardless of the approved indirect rate.
Project Duration: 9/1/2011 - 8/31/2012 (Pending budget appropriation)
Program Unit: Learning Supports and Early Learning (OLSEL)
Contact: Karyl
Phone Number: (781) 338-3515
Date Due: Friday, August 5, 2011 (rolling).

Proposals will be reviewed as they are received. Proposals will be awarded funding if* all requirements are met.

*Note: If an application is received but not approvable, the applicant will be contacted with direction about what is needed to make the application approvable.

Please note that applications submitted late may not be able to have a September 1, 2011 start date. Contact Karyl Resnick with any questions.
Required Forms:
  1. Download PDF Document Download MS WORD document  Part I - General - Program Unit Signature Page - (Standard Contract Form and Application for Program Grants)
  2. Download MS EXCEL file  Part II Workbook - Budget (II-A) and Budget Narrative (II-B)*
    (Print and mail with the application all four budget and budget narrative pages. See important opening instructions below.)
  3. Download PDF Document Download MS WORD document   Part III - Required Program Information
  4. Download PDF Document Download MS WORD document   Addendum A - Program Components Form
  5. Download PDF Document Download MS WORD document   Addendum B - Requirements and Assurances
  6. Download PDF Document Download MS WORD document   Addendum C - Survey of After-School Youth Outcomes (SAYO) Form
  7. Download PDF Document Download MS WORD document   Addendum D - Match/Additional Sources of Revenue/In-Kind Contributions Form

*Note: The Budget and Budget Narrative Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

  1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.

  2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).

Additional Information:
  1. Download PDF Document Download MS WORD document  Addendum E - Eligible Applicants and Continuation Grant Amounts
  2. View HTML Page  Budget Detail - Description of Line Item Information
  3. 21stCCLC Grantees are required to:
    • Implement the full APT Tool including the APT Q across all funded sites;
    • Discuss findings from observations as part of the year-end qualitative evaluation, as well as describe how findings were and will be used to affect continuous program improvement.
    • Please note that for programs working with older youth the pickup time section may not be relevant.
  4. Consultation with Public/Private Schools - Applicants are required to continue to consult in a timely and meaningful way with local private school administrators about their students' needs and how those needs can be addressed via the 21stCCLC program. Applicants must provide equitable services to public/private school students and their families, if those students are part of the target population. Grantees are required to keep documentation on file regarding annual consultation with private schools.
  5. The pages must be numbered, single-spaced, printed only on one side, with a one inch margin. The font should be Arial and the size should be no smaller than 11-point type. It is in the best interest of the applicants to ensure that the application is easy to read, logically developed in accordance with the selection criteria, and fully addresses each question.
Submission Instructions: Applicants must:
  1. Submit all required forms via email
  2. Mail two (2) sets of all documents that require an original signature (the Part I - General - Program Unit Signature Page, and the Addendum B Requirements and Assurances Signature Page).

    Mail to:

    Karyl Resnick, Coordinator
    21stCCLC Programs
    Massachusetts Department of
    Elementary and Secondary Education
    75 Pleasant Street
    Malden, MA 02148-4906

Last Updated: July 19, 2011
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