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Grants and Other Financial Assistance Programs: FY2012

Massachusetts 21stCentury Community Learning Centers Program
Fund Code: 647-A-2

Purpose: The purpose of the federally-funded Massachusetts 21stCentury Community Learning Centers (21stCCLC) Grant is to support Community Learning Centers that operate during out-of-school hours and provide students with academic enrichment opportunities along with other activities designed to complement students' regular academic programs. Community Learning Centers may also offer literacy and related educational development to families of these students.
Priorities: Grant program priorities include supporting a statewide network of exemplary 21stCCLC programs that provide mentoring, peer support, training, and technical assistance and that serve as learning labs for new and existing 21stCCLC programs as well as the state funded After-School and Out-of-School Time Quality grant recipients across the Commonwealth. Some of the topics about which these programs can mentor and model are listed in Addendum F - Elements of Exemplary Programs. (See Additional Information section below.)
Eligibility: See Additional Information section below for a list of eligible entities (Addendum E).

Eligible entities include those that received a Massachusetts 21stCCLC Exemplary Programs competitive grant award during FY2010 and/or FY2011 through Fund Code: 647-B-2.

Those that received the Exemplary Programs grant award in FY2010 must have also received a continuation grantfor those sitesthrough Fund Code: 647-A-2 in FY2011.

To apply, applicants must continue to have a Community Council that, as one of its functions, coordinates after-school and other out-of-school time programs. Membership must continue to be representative of the school district boundaries, community, and populations to be served.
Funding: See the Additional Information section below for a list of the maximum amounts for which eligible entities may apply (Addendum E).

Applicable only to sites awarded competitive grants in FY2011:
Eligibility for FY2013 continuation funds (pending appropriation) are expected to include, but not be limited to, the following:

Grant requirements for continuation funds include, but are not limited to, the following:
  1. yearly progress updates;
  2. evidence that demonstrates effective mentoring efforts to other sites and programs;
  3. timely submission of required data that high and consistent attendance levels and program quality;
  4. evidence that the grantee is working towards sustaining the program beyond the grant period; and
  5. submission of a FY2013 re-application.
Fund Use: Funds must be used solely to support, enhance, and provide mentoring related to 21stCCLC programs funded through FY2010 and/or FY2011 Fund Code: 647-B-2 competitive grant awards, and must address the Purpose and Priorities detailed above.

Funds received through this grant are expected to be designated towards supporting efforts that relate to serving as a model and resource for other out-of-school time programs in the state. These efforts may include supporting elements of the program that are exemplary as well as staff time and costs associated with providing mentoring and training to others. At minimum, 25% of the Program Coordinator's time is expected to be devoted to mentoring related activities.

Mentoring activities and related staff time and expenses that may be funded through this grant include, but are not limited to:
  1. hosting site visits for staff from other programs;
  2. conducting Assessment of After-School Program Practices Tool (APT) visits to other sites upon request and providing feedback;
    serving as an ongoing mentor for a particular district or site (or more than one);
  3. responding to requests for information, guidance, feedback from other sites/programs;
  4. providing curriculum examples or materials;
  5. delivering trainings;
  6. facilitating regional networking/learning opportunities; and
  7. presenting at state and/or national conferences.
Topics that may be addressed through the mentoring include, but are not limited to, all of the elements listed in Addendum F - Elements of Exemplary Programs (see Additional Information section below).

Programs/services that may be funded through this grant are:
  1. academic enrichment activities that support and contribute to academic achievement and assist in closing achievement gaps where they currently exist;
  2. science, technology/engineering, and mathematics (STEM) education activities;
  3. arts and music education activities;
  4. entrepreneurial education programs;
  5. service learning;
  6. mentoring programs;
  7. activities for English language learners that emphasize language skills and support academic achievement;
  8. inclusive expanded learning activities for students who receive special education services that emphasize social skills and support academic achievement and transition planning;
  9. health, wellness, and physical activities;
  10. technology education programs (including media technology, telecommunications, manufacturing, construction, and transportation);
  11. activities that promote family engagement and literacy for families of participating students;
  12. assistance to students who have been truant, suspended, or expelled that emphasizes students' adjustment and supports academic achievement;
  13. drug and violence prevention programs, counseling programs, and character education programs; and
  14. activities that address and incorporate aspects of the Download PDF Document  21stCentury Skills initiative.
Funds may be used to pay for:
  1. staff and coordinator salaries;
  2. contracts with provider agencies;
  3. professional development activities;
  4. stipends for professionals, students, or family members involved actively in the delivery of services;
  5. transportation; and
  6. program materials.
  • No more than 10% may be used for program materials, not including materials used for mentoring purposes.
  • Budgets may not include any Indirect Costs (line 9 on the budget).
Required Forms:
  1. Download PDF Document Download MS WORD document  Part I - General - Program Unit Signature Page - (Standard Contract Form and Application for Program Grants)
  2. Download MS EXCEL file  Part II Workbook - Budget (II-A) and Budget Narrative (II-B)*
    (Print and mail with the application all four budget and budget narrative pages. See important opening instructions below.)
  3. Download PDF Document Download MS WORD document   Part III - Required Program Information
  4. Download PDF Document Download MS WORD document   Addendum A - Program Components Form
  5. Download PDF Document Download MS WORD document   Addendum B - Requirements and Assurances
  6. Download PDF Document Download MS WORD document   Addendum C - Survey of After-School Youth Outcomes (SAYO) Form
  7. Download PDF Document Download MS WORD document   Addendum D - Match/Additional Sources of Revenue/In-Kind Contributions Form

*Note: The Budget and Budget Narrative Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

  1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.

  2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).

Additional Information:
  1. Download PDF Document Download MS WORD document  Addendum E - Eligible Applicants and Continuation Grant Amounts
  2. Download PDF Document Download MS WORD document  Addendum F - Elements of Exemplary Programs
  3. View HTML Page  Budget Detail - Description of Line Item Information
  4. 21stCCLC Grantees are required to:
    • Implement the full APT Tool including the APT Q across all funded sites;
    • Discuss findings from observations as part of the year-end qualitative evaluation, as well as describe how findings were and will be used to affect continuous program improvement.
    • Please note that for programs working with older youth the pickup time section may not be relevant.
  5. Consultation with Public/Private Schools - Applicants are required to continue to consult in a timely and meaningful way with local private school administrators about their students' needs and how those needs can be addressed via the 21stCCLC program. Applicants must provide equitable services to public/private school students and their families, if those students are part of the target population. Grantees are required to keep documentation on file regarding annual consultation with private schools.
  6. The pages must be numbered, single-spaced, printed only on one side, with a one inch margin. The font should be Arial and the size should be no smaller than 11-point type. It is in the best interest of the applicants to ensure that the application is easy to read, logically developed in accordance with the selection criteria, and fully addresses each question.
Submission Instructions: Applicant must:
  1. Submit all required information via email
  2. Mail two (2) copies of all documents that require an original signature (the Part I - General - Progam Unit Signature Page, and the Addendum B Requirements and Assurances Signature Page).

    Mail to:

    Karyl Resnick, Coordinator
    21stCCLC Programs
    Massachusetts Department of
    Elementary and Secondary Education
    75 Pleasant Street
    Malden, MA 02148-4906

Last Updated: July 19, 2011
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