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Grants and Other Financial Assistance Programs: FY2013

Title III: English Language Acquisition and Academic Achievement Program for Limited English Proficient Students
Fund Code: 180-186

Purpose: Title III of the Elementary and Secondary Education Act provides supplemental funds to improve the education of English language learners (ELLs), including immigrant children and youth, by assisting the children and youth to learn English and meet challenging state academic content and student academic achievement standards. Title III supports formula subgrants and immigrant subgrants, as described below. See Attachment 2 for further information about the purposes
Priorities: Priorities and required activities of formula subgrants are to:
  • increase English proficiency and academic achievement in core academic subjects of English language learners by providing high-quality language instruction programs and content area teaching; and
  • provide high-quality professional development to enable classroom teachers to deliver effective sheltered content and English language instruction; and develop, implement, and provide extended day, weekend, and summer opportunities for English language and academic content instruction for ELL students.
See Attachment 2 for required and authorized activities for formula subgrants.

Priorities and required activities of immigrant subgrants are to:
  • provide activities that provide enhanced instructional opportunities for immigrant children and youth (as defined below), which may include:
    • family literacy, parent outreach, and training activities to help parents become active participants in their children's education;
    • support for personnel who are trained or being trained to provide services to immigrant children and youth;
    • tutorials, mentoring, academic, or career counseling;
    • identification and acquisition of curricular materials, educational software, and technologies;
    • basic instruction services directly attributable to the presence in the school district of immigrant children and youth, including costs of additional classroom supplies, transportation, or other costs directly attributable to such basic instruction services;
    • other instruction services designed to assist immigrant children and youth to achieve in the elementary and secondary schools in the U.S., such as introduction to the education system and civics programs;
    • activities coordinated with community-based organizations, IHEs, private sector entities, or other entities with expertise in working with immigrants, to assist the parents of immigrant children and youth by offering comprehensive community services.
See "FY13 Title III Immigrant Subgrant Narrative", page 2 for required activities for immigrant subgrants,

The Title III formula subgrant and immigrant subgrant programs may also support the implementation of the Massachusetts District Standards and Indicators, and the state's high priority strategies for increasing student achievement. The Title III program may be used, consistent with supplement, not supplant requirements, in support of the following district standards, indicators and, state priorities:
DISTRICT STANDARDSINDICATORSPossible Title III Fund Use Strategy
Leadership and governance
  • District and school improvement planning
  • Effective district systems of support for school support and intervention
  • If applicable, AMAO improvement planning
Curriculum and instruction
  • Strong instructional leadership and effective instruction
  • Sufficient instructional time
  • Supplemental coaches.
  • Title III Director leadership PD.
Assessment
  • Data-based decision-making
  • Data review of effectiveness of Title III supplemental programming
Human resources and professional development
  • Professional development
  • Professional development that meets the Title III definition
Student support
  • Academic support
  • Services and partnerships to support learning
  • Supplemental extended day, Saturday, and summer school programs
  • Parent engagement and involvement per Title III definitions
  • Community partnerships for supplemental activities

STATE PRIORTIESPossible Title III Fund Use Strategy
Prepare students for college and career readiness
  • Supplemental summer college trips
  • Supplemental activities concerning resumes
Strengthen curriculum and instruction
  • Software for use in the Title III summer program, test for district use
  • Supplemental materials
Strengthen educator effectiveness
  • Supplemental coaches
Support data use to improve policy decisions and student achievement
  • Data review of effectiveness of Title III supplemental programming
To turn around the state's lowest-performing schools
  • PD that meets the definition in Title III
  • Supplemental summer, weekend, extended day programs
Eligibility: Formula subgrant: Funds will be awarded to districts or consortia of districts with more than 100 students identified as English language learners (ELL) in the March 2012 student data transmission (SIMS). Districts interested in forming a consortium for Title III purposes were required to submit letters of intent by June 11, 2012.

Immigrant subgrant: Title III funds will be awarded to eligible districts that have experienced a significant growth in immigrant children and youth. Eligibility for the immigrant fund awards will be determined as follows:
  1. District must experience an increase of 10% or more immigrant students in the March 2012 SIMS over the average number of immigrant students reported in March 2010 and March 2011 SIMS; and
  2. District must experience an increase of 50 additional immigrant students in the March 2012 SIMS as compared to the number of immigrant students reported in the March 2011 SIMS.
All districts in the state with three years of SIMS data will be considered for an immigrant subgrant, whether the district is also eligible for a formula subgrant or not.

Please note: * An immigrant student is defined for purposes of the Title III immigrant children and youth program as a student who is aged 3-21, who was not born in any state, and who is in his/her first three years of schooling in the United States. (For making this determination, Puerto Rico is considered part of the United States. Students born in Puerto Rico are not immigrant students.) A student can be designated as both immigrant and ELL for three years. After three years the student can still be designated ELL, depending on assessment results, but can no longer be designated as an immigrant student.

See Attachment 1 for the FY13 List of Eligible School Districts for both formula and immigrant subgrants. Districts interested in submitting an application as part of a consortium were required to file letters of intent from all member districts by June 11, 2012.
Funding: An estimated $12,383,386 will be available for grants to eligible entities, including immigrant fund subgrants. After awarding the immigrant subgrant to eligible districts, ESE will award a share of remaining available funds based on the district's number of ELL students as reported in March 2012 SIMS. Award letters with funding amounts will be sent to superintendents of eligible districts and superintendents or leaders of consortia lead agencies after the ESE has received its state allocation from the United States Department of Education.
Fund Use: Title III formula subgrants and immigrant subgrants have specific required and authorized activities. See Attachment 2 for Required and Authorized Activities Using Title III Funds, and page 2 of the FY13 Title III immigrant Subgrant Narrative. Additionally, all Title III funds must be used so as to supplement the level of local, state, and federal funds that, in the absence of Title III funds, would otherwise be expended for programs for ELL children and immigrant children and youth, and in no case supplant such federal, state, and local funds. Up to 15% of the total Title III allocation may be used for supporting activities, including administration (maximum 2%), supplies and materials, and professional development-related travel. Supplies and materials may not exceed 10%.
Project Duration: 9/1/2012 - 8/31/2013 with availability for carryover consistent with the ESE's procedures; see Grant Procedures manual.
Date Due: Submission Deadline: Thursday, November 15, 2012
The Department of Elementary and Secondary Education expects all applications to be submitted by November 15, 2012. Applications submitted after November 15, 2012 will not be considered, unless the district or consortium lead agency submits an appeal to the Office of English Language Acquisition and Academic Achievement (OELAAA) by December 31, 2012. (Contact the OELAAA for information about appeals.) If a district or lead agency of a consortium does not apply for funds reserved for the district under the FY13 Fund Code 180 Title III grant by November 15, 2012 (see Attachment 1) and does not receive a favorable decision upon an appeal to the OELAAA, those funds will be reallocated to other district(s) consistent with the OELAAA's reallocation procedures.

Districts must file complete grant applications a minimum of thirty days before fund use is contemplated.

Note: Applications submitted or approved after September 1, 2012 can legally claim expenses to the grant only from the date of final ESE approval. Fund use cannot begin until the grant application has been approved by the ESE. Therefore, it is important to have district contact staff who can be reached in July and August to respond to questions about applications, as needed.
Program Unit: Office of English Language Acquisition and Academic Achievement
Contact: Beth O'Connell eo'connell@doe.mass.edu 781-338-3571
Required Forms: Formula Subgrant:
A complete application will consist of:
  1. Download MS EXCEL file  Completed Fund Code 180 Budget Workbook (including Budget Detail - Description of Line Item Information and Cover Sheet with Superintendent's signature
  2. Download PDF document Download MS WORD document  FY13 Additional Local Plan Narrative
  3. Download PDF document Download MS WORD document  Form 4 and Download MS EXCEL file   Form 5 (Note: Separate Forms 4 and 5 are required for each NCLB grant applied for and must be submitted with the grant application. A Form 4 and a Form 5 must be completed for Title III for all districts, including lead agencies and member districts of consortia applicants.)
  4. Download PDF document Download MS WORD document  Signed FY13 Private School Affirmation Forms (demonstrating timely and meaningful consultation; note: separate forms are required for all districts including lead agencies and members districts of consortia applicants)
  5. Download PDF document Download MS WORD document  FY13 Title III Biennial Evaluation Assurance (if evaluation not already submitted in FY12)
  6. Signed Memorandum of Understanding for consortia (with signatures of superintendents/directors of all lead agencies and member districts, if applicable)
  7. View HTML Page  FY13 Grant Assurances Document (filed with grants management office
  8. Submission of the following current district forms and district policies:
    • FLEP monitoring form and policy (currently used in district)
    • Parent notification of ELE and Title III placement form(s) and policy (ies)(currently used in district)
Immigrant subgrant:
A complete application will consist of:
  1. Download MS EXCEL file  Completed Fund Code _186__ Budget Workbook (including Budget Detail - Description of Line Item Information and Cover Sheet with Superintendent's signature
  2. Download PDF document Download MS WORD document  FY13 Additional Local Plan Narrative
  3. View HTML Page  FY13 Grant Assurances Document (filed with grants management office
  4. Download PDF document Download MS WORD document  FY13 Immigrant Subgrant - Additional Narrative
  5. Download PDF document Download MS WORD document  Form 4 and Download MS EXCEL file   Form 5 (Note: Separate Forms 4 and 5 are required for each NCLB grant applied for and must be submitted with the grant application.)
  6. Download PDF document Download MS WORD document  Signed FY13 Private School Affirmation Forms (demonstrating timely and meaningful consultation; note: separate forms are required for all districts including lead agencies and members districts of consortia applicants)
  7. Submission of the following current district forms and district policies:
    1. Flep monitoring form and policy (currently used in district)
    2. Parent notification of ELE and Title III placement forms and policy (currently used in district)
Additional Information:
  1. Download PDF document Download MS WORD document  Title III - Attachment 1 - List of Eligible School Districts
  2. Download PDF document Download MS WORD document  Title III - Attachment 2 - Required and Authorized Activities Using Title III
  3. View HTML Page  Budget Detail - Description of Line Item Information
  4. Download PDF document Download MS WORD document  Title III - Attachment 2 - Required and Authorized Activities Using Title III
  5. Download PDF document Download MS WORD document  Guidance to Consortia Memo (dated July 27, 2010)
  6. Download PDF document Download MS WORD document  Title III - Applicant Checklist
Submission Instructions: All required forms must be uploaded into the district's title III folder in the Security Portal, and hard copies of all documents requiring in signatures must be mailed.

Mail to:

Beth O'Connell, Title III Specialist
Office of English Language Acquisition and Academic Achievement
Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906


Last Updated: July 27, 2012
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