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Grants and Other Financial Assistance Programs: FY2013

Massachusetts 21st Century Community Learning Centers - Enhanced Programs for Students with Disabilities Continuation Grant
Fund Code: 245-A

Purpose: The purpose of this grant program is to continue to enhance the capacity of current 21st Century Community Learning Center programs (CCLC) to include students with disabilities into an array of activities designed to complement their school-day programs, advance student achievement, and provide opportunities for socializing and participating with peers without disabilities.
Priorities: Priorities for this grant program include:
  • Providing inclusive academic enrichment opportunities along with other activities designed to complement the students' core school-day program and support social and emotional development;
  • Providing professional development opportunities that support the understanding of the learning and communication characteristics of students with disabilities; and
  • Supporting children and youth in all domains of development.
Eligibility: Eligible applicants include recipients of a FY2012 Fund Code 245 grant that are also eligible for a FY2013 Massachusetts 21st CCLC Fund Code: 647-A-1 or A-2 continuation grant for those same sites. See Attachment A in the Additional Information section below for a list of eligible entities and maximum for which they can apply.
Funding: Continued funding, pending budget appropriations, will be available through the individual 21st CCLC grantee site's final year within its Fund Code: 647-A-1 or A-2 funding cycle (for a maximum of 3 years). For this FY2013 grant (year 2 of this Fund Code: 245 grant), entities may request up to 85% of their FY2012 Fund Code: 245 award (with a 15% match expected). It is anticipated that entities eligible for continuation funding in FY2014 will be able to request up to 75% of their FY2012 award (with a 25% match expected).

Eligibility for continued funding in years (FY2014) will be contingent upon evidence that the program has met the priorities of this grant and has submitted yearly progress updates and reapplications; timely submission of required data that demonstrate the maintenance of attendance levels and program quality; and evidence that the grantee is working towards sustaining the program beyond the grant period.
Fund Use: Funds must continue to be used to support the enhancement of the sites capacity to fully and appropriately include students with disabilities. Services must be offered during non-school hours or periods when school is not in session.

Allowable expenses include but may not be limited to:
  • Stipends for specially trained instructional staff;
  • Stipends for health care, instructional assistants, and/or other support staff;
  • Stipends for additional planning time;
  • Professional development, technical assistance and/or consultation services (e.g., proper use of adaptive equipment, language of instruction for students with disabilities, creating an inclusive environment, etc.); and/or
  • Program or adaptive materials.
No more than 10% of the budget may be used for program materials. Exceptions to the 10% limit for materials and supplies may be made in instances where specific equipment such as alternative or augmentative communication devices/aids or assistive technology is needed to meet the needs of program participants. In such instances, a justification for the expense must be included.

Indirect costs are not allowed under this grant.
Project Duration: Upon Approval- August 30, 2013
Program Unit: Learning Supports and Early Learning (OLSEL)
Contact: Karyl Resnick
Phone Number: (781) 338-3515
Date Due: Monday, October 15, 2012*
Proposals should be into the Department no later than 5:00pm on the date due.

Proposals will be reviewed as they are received. Proposals will be awarded funding if* all requirements are met.

*Note: Applications must be submitted prior to the date in which applicants wish to begin implementing services provided through this grant.
Required Forms:
  1. Download PDF document Download MS WORD document  Part I - General - Program Unit Signature Page - (Standard Contract Form and Application for Program Grants)
  2.  Download MS EXCEL document  Part II Workbook - Budget (II-A) and Budget Narrative (II-B)*
    (Print and mail with the application all four budget and budget narrative pages. See important opening instructions below.)
  3. Download PDF document Download MS WORD Document  Part III - Required Program Information

*Note: The Budget and Budget Narrative Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

  1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.

  2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).

Additional Information:
  1. Download PDF document Download MS WORD document  Attachment A: FY2013 Eligible Entities and Maximum Funding Amounts
  2. ADDITIONAL NOTES: Recipients will be required to utilize the Survey of Afterschool Youth Outcomes (SAYO) for all students served by these funds. Any accommodations or modifications to the test administration for students with IEPs should be described in the written evaluation.

    Recipients will be required to complete and submit a mid-year and year-end evaluation for all programs and services funded by this grant.
Submission Instructions: Submit all required information (Parts I, II, and III) via email to (The emailed version of Part I does not need a signature.)

Two (2) copies of the Part I - General - Program Unit Signature Page, both with an original signature must be mailed as well.

Mail to:

Karyl Resnick, 21st CCLC Program Coordinator
Learning Supports and Early Learning (OLSEL)
Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148

Last Updated: September 19, 2012
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