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Grants and Other Financial Assistance Programs: FY2013

Massachusetts 21st Century Community Learning Centers - Enhanced Programs for Students with Disabilities
Fund Code: 245-B

Purpose: The purpose of this federal grant program is to enhance the capacity of current 21st Century Community Learning Center programs (CCLC) to include students with disabilities into an array of activities designed to complement their school-day programs, advance student achievement, and provide opportunities for socializing and participating with peers without disabilities.
Priorities: Priorities for this grant program include:
  • Providing inclusive academic enrichment opportunities along with other activities designed to complement the students' core school-day programs and support social and emotional development;
  • Providing professional development opportunities that support the understanding of the learning and communication characteristics of students with disabilities; and
  • Supporting children and youth in all domains of development.
  • 21st CCLC sites funded through a FY2013 Massachusetts 21st CCLC grant (Fund Codes: 647-A1, A-2, or B-2) are eligible to apply for these funds. Note: Individual sites that are funded under the FY2013 Fund Code : 245-A continuation grant are not eligible for these funds.
  • Districts must designate one or more school-day staff with special education expertise to collaborate with, and advise as needed, 21st CCLC program staff, in order to ensure that participating students with disabilities are fully included.
Funding: A total of approximately $225,000 is available for grants. The maximum grant amount that may be requested is up to $15,000 per site. Entities may request funding for up to three sites (and $45,000) for 2012-2013 school year and summer programming combined.

Continued funding in future years through Fund Code: 245-A, pending budget appropriations, will be available until and through the individual 21st CCLC site's final year within its Fund Code: 647-A1, A2, or B2 funding cycle. (Thus sites would be eligible for 0, 1, or 2 additional years of funding, depending on the site).* In FY2013 (this application), all applicants are required to have a 10% match in funds requested. For those eligible for continuation funding in year two (FY2014), a 15% match of the original grant award will be required. For those eligible for continuation funding in year three (FY2015), a 25% match of the original grant award will be required.

Eligibility for continued funding in years two and three (FY2014 and FY2015) will be pending appropriation and based on evidence that the program has met the priorities of this grant and has submitted yearly progress updates and reapplications; timely submission of required data that demonstrate the maintenance of attendance levels and program quality; and evidence that the grantee is working towards sustaining the program beyond the grant period.

Please note that the match cannot be from 21st CCLC federal funds. Programs are encouraged to coordinate services with efforts funded through other federal, state, and/or local dollars such that these efforts contribute to providing a similar level and quality of services. All or any portion of the match may come in the form of in-kind contributions such as training and technical assistance from the special education department, transportation costs [other than those outlined in an Individualized Education Program (IEP)], equipment, etc.


Approved proposals from the following applicant groups would be expected to be eligible to apply for Fund Code: 245 funding for a projected duration based on their 21st CCLC grant award cycle, as follows:

One year of funding (FY2013) -
For FY2009-2013 647-B-1 and FY2011-2013 Fund Code: 647-B-2 grantees.

Two years of funding (FY2013 and FY2014) -
For FY2011-2014 Fund Code: 647-B-1 (I and II) and FY2012-2014 Fund Code: 647-B-2 grantees.

Three years of funding (FY2013, FY2014, and FY2015) -
FY2013-2015 Fund Code:647-B-2 grantees.
Fund Use: Funds must be used to support the enhancement of existing 21st CCLC's capacity to fully and appropriately include students with disabilities. Services must be offered during non-school hours or periods when school is not in session.

Allowable expenses include but may not be limited to:
  • Stipends for specially trained instructional staff;
  • Stipends for health care, instructional assistants, and/or other support staff;
  • Stipends for additional planning time;
  • Professional development, technical assistance, and/or consultation services (e.g., proper use of adaptive equipment, language of instruction for students with disabilities, creating an inclusive environment, etc.);
  • Transportation (applicants must demonstrate that other means are not available); and
  • Program or adaptive materials.
No more than 10% of the budget may be used for program materials. Exceptions to the 10% limit for materials and supplies may be made in instances where specific equipment such as alternative or augmentative communication devices/aids or assistive technology is needed to meet the needs of program participants. In such instances, a justification for the expense must be included.

Indirect costs are not allowed under this grant.
Project Duration: Upon Approval - 08/31/2013
Program Unit: Learning Supports and Early Learning (OLSEL)
Contact: Karyl Resnick
Phone Number: (781) 338-3515
Date Due: Grants will be accepted on a rolling basis through Tuesday, January 31, 2013, or until all available funds are awarded (which will likely be sooner).

Proposals will be reviewed in the order in which they are received. Proposals will be awarded funding if all requirements are met, and until all available funds are awarded. A message will be sent to eligible entities and posted on the 21st CCLC grants opportunities web page once applications will no longer be accepted. Applicants will be notified of approval status once confirmed.

Proposals must be received at the Department by 5:00 p.m. on the date due.
Required Forms:
  1. Download PDF document Download MS WORD document  Part I - General - Program Unit Signature Page - (Standard Contract Form and Application for Program Grants)
  2.  Download MS EXCEL document  Part II Workbook - Budget (II-A) and Budget Narrative (II-B)*
    (Print and mail with the application all four budget and budget narrative pages. See important opening instructions below.)
  3. Download PDF document Download MS WORD Document  Part III - Required Program Information

*Note: The Budget and Budget Narrative Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

  1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.

  2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).

Additional Information: Recipients will be required to utilize the Survey of Afterschool Youth Outcomes (SAYO) for all students served by these funds. Any accommodations or modifications to the test administration for students with IEPs should be described in the written evaluation.

Recipients will be required to complete and submit student data forms for all programs and services funded by this grant. Data should be included as part of the FY2013 Fund Code: 647 grant(s) data submission.
Submission Instructions: Email to all required information (Parts I, II, and III). No signatures required on the emailed versions.

Also mail two (2) copies of the Part I - General - Program Unit Signature Page (both with original signatures of the Superintendent/Executive Director).

Mail to:

Karyl Resnick, 21st CCLC Program Coordinator
Learning Supports and Early Learning (OLSEL)
Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906

Last Updated: November 28, 2012
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