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Grants and Other Financial Assistance Programs: FY2013

Continuing Supplementary Support to School Districts with High Concentrations of At-Risk Students
Fund Code: 320-C

Purpose: The purpose of this federally-funded grant funding opportunity is to provide continuing supplementary support to school districts and charter schools with high concentrations of students at-risk for academic failure, delinquency, and/or dropping out of school and that applied for and received funding in FY12 through Fund Code 320.
Priorities: The priority of this grant is to provide at-risk students in grades 6-12 with academic, social, behavioral, nutritional/health/fitness, and/or other programs, enrichment opportunities, and services that are known to mitigate the potential for academic failure, delinquency, and/or dropping out of school. Intended outcomes include improving attendance and punctuality, increasing participation of students in existing before-and after-school academic and other enrichment and support programs, and reducing at-risk behaviors that could lead to delinquency.

This grant program also supports implementation of Massachusetts' District Standards and Indicators and the state's high priority strategies for increasing student achievement. In so doing the program serves to strengthen the capacity of school districts to educate the Commonwealth's neediest children.

Specifically, this grant program may be used in support of the following District Standards (and Indicators): Curriculum and Instruction (sufficient instructional time); Assessment (data-based decision-making, student assessment); and Student Support (academic support, access and equity, educational continuity and student participation, services and partnerships to support learning).

In addition, this grant program is intended to support the state's five high priority strategies for increasing student achievement: preparing students for college and career; strengthening curriculum and instruction; improving educator effectiveness; using data effectively to support student achievement; and turning around our lowest performing schools.
Eligibility: See the attached school district FY12 eligibility list Download MS EXCEL file showing districts that are eligible to receive FY13 funds. In FY12 eligible school districts were determined based on at-risk data from the Department's Early Warning Indicator Index (EWII) as well as actual dropout data. Only public school districts receiving federal Title I funds are eligible for this grant.

Note: FY12 Fund Code 320 grant recipients were required to provide an end-of-grant programmatic report. Districts that do not submit a report by the due date of the FY13 grant funding opportunity will not be allowed to receive continuation funds.
Funding: Total grant funding available is approximately $1,085,344. Although grants will not be awarded on a competitive basis, there is no guarantee that all continuation applicants will be awarded a grant. The Department will evaluate proposals based on the attached narrative questions and accompanying rubric.
Fund Use: Funds can be used by school districts and schools for costs associated with the continuation of effective programs funded by the FY12 grant that targeted and will continue to target at-risk behavior and prevent at-risk students * from dropping out of school. Districts may choose to serve the same students who participated in Fund Code 320 grant-funded activities in FY12, or additional/other students. Allowable uses include, but are not limited to, the following:
  • Stipends for newly hired specialists, such as dropout prevention specialists, graduation coaches, or dropout recovery coaches, to work during or after school with at-risk students;
  • Consultant fees;
  • Counseling services for at-risk students not already provided by a school or district;
  • Supplies and materials associated with programming (see notes below);
  • Incentives, including out-of-school nutrition and/or health-related fees, such as low-cost or group memberships to community-based organizations working specifically with at-risk students; and
  • Other costs related to creative and effective programs and initiatives addressing one or more of the risk factors exhibited by students in danger of dropping out of school or disrupting the school environment.
Additional Notes:
  • All funds must be used to supplement, not supplant, the use of local funds in meeting the needs of at-risk children and youth.
  • Grant recipients will be expected to prepare a final report evaluating the effectiveness of the grant program, discussing the impact of the grant on student achievement, school attendance, and/or other positive changes realized as a result of the grant. Participation in a possible continuation grant for FY14 will be contingent upon promising evaluation results.
  • Snacks and food for staff and students are prohibited by this grant, unless specifically recommended as part of an intervention strategy and also conform to the State's guidelines on healthy nutrition. See 105 CMR: Department of Public Health section 225.100: General Nutrition Standards for Public Schools (attached).
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* Eligible students for the purposes of this grant program are school-aged individuals who are at-risk of academic failure or dropping out of high school. These students may have risk factors such as: being pregnant or a parent, having drug or alcohol addiction, previous contact with the juvenile justice system, being at least one year behind the expected grade level for the age of the individual, having limited English proficiency, being a gang member, being a former high school dropout, or having a high absenteeism rate at school.
Project Duration: Upon Approval to 8-31-2013
Program Unit: School Improvement Grant Programs
Contact: School Improvement Grant Programs: schoolimprovementgrants@doe.mass.edu
Phone Number: (781) 338-6259
Date Due: Friday, December 7, 2012
Required Forms:
  1.  Download MS EXCEL file  Electronic Workbook
    Note: Included in the Workbook are:
    1. Part I - General - Program Unit Signature Page - Standard Contract Form and Application for Program Grants; and
    2. Part II - Budget Detail Pages, including Form AM1 for future use
  2. Download PDF document Download MS WORD Document  Part III - Required Program Information
Additional Information: The following links and resources, although not exhaustive of all research and resources in the field of at-risk and dropout prevention, should be reviewed by applicants in preparing the grant proposal:
  • View HTML Page Department of Elementary and Secondary Education Dropout Reduction: Prevention, Intervention, and Recovery website.
  • View External Link The National Evaluation and Technical Assistance Center for the Education of Children and Youth Who Are Neglected, Delinquent, or At Risk (U.S. Department of Education (USED)
  • View HTML Page Massachusetts Department of Elementary and Secondary Education Coordinated School Health Program (Nutrition, Health, and Safety) website
  • View External Link Office of Juvenile Justice and Delinquency Prevention: OJJDP Model Programs Guide
  • View External Link Massachusetts Alliance on Teen Pregnancy
In particular, applicants should refer to the following attached research materials:
  • View External Link Making the Connection, A Report of the Massachusetts Graduation and Dropout Prevention and Recovery Commission
  • View External Link Meeting the Challenge: Fiscal Implications of Dropout Prevention in Massachusetts
  • View External Link Toward Safe and Orderly Schools - The National Study of Delinquency Prevention in Schools
  • View External Link Risk Factors for Delinquency: An Overview (Office of Juvenile Justice and Delinquency Prevention, U.S. Department of Justice)
    ......(search specific publication at site)
Other Attachment: Download PDF document Download MS WORD document  Updated FY13 Evaluation Criteria Scorecard (Rubric) to be used by ESE reviewers.
Submission Instructions: Submit only the Part I cover sheet with an original signature of the superintendent by regular mail to:

Russ Fleming
School Improvement Grant Programs
Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906


The budget workbook and Part III Narrative responses should be sent electronically to: schoolimprovementgrants@doe.mass.edu.


Last Updated: November 13, 2012
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