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Grants and Other Financial Assistance Programs: FY2013

Race to the Top: Pre-AP Teacher Training Level 3 and Level 4 District Reimbursement
Fund Code: 328

Purpose: The purpose of this RFP is to reimburse Level 3 and Level 4 districts up to 40% of their cost of training and implementation of RTTT Project 4D so to provide additional support to pre-AP teacher training and vertical team activities. By applying for this RFP, LEAs are committing to use these funds to support additional pre-AP training in Race to the Top (RTTT) FY13-FY14. This reimbursement must be used to increase the capacity of teachers trained in pre-AP professional development, including to pay for pre-AP teacher training seats or to pay for reasonable costs associated with the training such as stipends for trainings and vertical team meetings, substitutes, travel, and allowable supplies and materials (see section on fund use). Participating Level 3 and Level 4 districts should account for this reimbursement when planning their Years 3 and 4 RTTT budget.
Priorities: The intent of this project is to provide training and technical assistance for middle and high school teacher teams to improve teaching strategies and to increase content rigor in English/Language Arts, Mathematics, and Science & Technology/Engineering so to:
  • Ensure more equitable access to AP and other high level coursework for low-income and minority students and an increase in the proportion of high school graduates prepared to enroll and succeed in credit-bearing coursework in college.
  • Increase the proportion of low-income and minority students prepared to participate in and succeed in mathematics, science, and English AP courses or other rigorous programs such as International Baccalaureate (IB), early college, and dual enrollment coursework.
Eligibility: To qualify for this reimbursement an LEA must meet the following criteria:
  1. Be identified by the Massachusetts Department of Elementary and Secondary Education (ESE) as a Level 3 or Level 4 district in any year between FY11 and FY13;
  2. Submitted a budget and narrative for RTTT Project 4D for Years 1-3 (FY11-FY13) or years 2-4 (FY12-FY14) in at least one content area (ELA, mathematics, or science);
  3. Funded all or part of Project 4D through fund code 201;
  4. Sent a vertical team of teachers representing middle school and high school teachers for each selected content area to at least one 4-day pre-AP Advancing College Readiness middle and high school teacher training provided by Mass Math and Science Initiative (MMSI), a division of Mass Insight Education, between September 1, 2011 and November 30, 2012 (FY12 and early FY13);
  5. Implemented vertical team meetings in each subject area for which a group of 5 or more teachers were trained: If a district sent teachers to pre-AP teacher training for the first time in the summer of 2011 or 2012, it must have implemented a minimum of four vertical team meetings attended by the teachers who were trained by MMSI in school year of 2011-2012 and must be able to submit vertical team meeting attendance records and agendas aligned to the stated time periods. If a district began training teachers in the 2012-2013 school-year through an agreement with MMSI, the district must be able to submit a minimum of at least 2 vertical team meeting attendance records and agendas as stated above;
  6. Must have paid all MMSI invoices for pre-AP teacher and lead teacher trainings and any other pre-AP support services by December 31, 2012;
  7. Must have a Letter of Agreement (LOA) with MMSI for RTTT Project 4D: Advancing College Readiness completed and signed by December 31, 2012; and
  8. Must intend to continue to train teachers in pre-AP teacher training with MMSI in the current and coming fiscal years as all reimbursements are to be used to build capacity of Race to the Top Project 4D.
Reimbursements will be determined by reconciling each district's FY12 and FY13 4D budget page, which is part of the Fund Code 201 workbook on record with the ESE, and the submitted budget expenditures worksheet and proof of payments.
Funding: The Race to the Top: Pre-AP Teacher Training Level 3 and Level 4 District FY12-FY13 Reimbursement Program will be funded from Massachusetts's Race to the Top (RTTT) award. $1.092 million is available for the initiative over a four year period. Eligible districts may apply for up to $140,000 over a four year period. The maximum available for this reimbursement period is $65,000 per district.

Upon Approval - 8/31/2013 for grants requesting FY12 and partial FY13 reimbursements.

Reimbursements for the remaining FY13 and FY14 will be contingent upon spending of RTTT 4D funds in these years.

Please note: This reimbursement can be used on services rendered through August 31, 2013.
Fund Use: This reimbursement must be used to increase the capacity of teachers trained in pre-AP teacher training: Costs associated with pre-AP professional development, including pre-AP teacher training costs and reasonable costs associated with the training and vertical team meetings of trained teachers such as stipends, substitutes, travel, and allowable supplies and materials. Funds awarded will cover up to 40% of the Level 3 and Level 4 districts' FY12-FY13 pre-AP teacher training and implementation costs. The purchase of supplies and materials is limited for the purpose of the teacher professional development; not for student or classroom supplies and materials.

Note: LEAs are not allowed to allocate costs from this reimbursement for the following purposes:
  • For teacher and student incentives related to pre-AP and AP courses and exams
  • To purchase student AP curriculum, tests, or pre-AP curriculum such as Springboard
  • To purchase classroom supplies and materials. The purchase of supplies and materials is limited for the purpose of the teacher professional development; not for student or classroom supplies and materials
  • For AP teacher training or AP-related programs
  • For pre-AP teacher training through any other vendor except Mass Insight Education (MMSI-Advancing College Readiness Program)
  • For any other RTTT initiative
Project Duration: Upon Approval - 8/31/2013 for grants requesting FY12 and partial FY13 reimbursements.
Program Unit: Science, Technology Engineering, and Mathematics (STEM)
Contact: Roxane Johnson De Lear rjohnsondelear@doe.mass.edu
Phone Number: (781) 338-3546
Date Due: Friday, March 22, 2013
Proposals must be received at the Department by 5:00 p.m. on the date due.
Required Forms:
  1.  Download MS EXCEL file  Electronic Workbook - Includes Part I - Standard Contract Form and Part II - Budget Details Pages
  2. Download PDF document Download MS WORD Document  Part III - Required Program Information
Submission Instructions: Email copies of the budget workbook. Email or mail letter of agreement and all supporting invoicing, payment, and vertical team meeting documentation to rjohnsondelear@doe.mass.edu or the address below.

Mail two (2) copies of the Standard Contract Form, each with an original signature of the Superintendent/Executive Director to:

Roxane Johnson De Lear
Science, Technology Engineering, and Mathematics (STEM)
Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906


Last Updated: February 25, 2013
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