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Grants and Other Financial Assistance Programs: FY2013

Quality Enhancements in After-School and Out-of-School Time (ASOST-Q)
Fund Code: 530

Purpose: The goal of this state funded grant program is to enhance after-school and out-of-school time programs and services to improve the academic, physical, social, and emotional wellness of public and non-public school-age youth during the school year and the summer months.

The grant program's theory of action is that if after-school and out-of-school time programs improve their efforts in the following areas: comprehensive academic/non-academic services, partnerships, serving special populations, family involvement, highly qualified staff, and evaluation systems, then the goal above will be achieved.
Priorities: The mission of the Massachusetts Department of Elementary and Secondary Education (Department) is to strengthen the Commonwealth's public education system so that every student is prepared to succeed in postsecondary education, compete in the global economy, and understand the rights and responsibilities of American citizens, and in so doing, to close all proficiency gaps.

The state's grant programs serve to strengthen school and district capacity by supporting implementation of the Download PDF document Download MS WORD Document  Department's District Standards and Indicators and Department Priorities for increasing student performance.

This grant program is also intended to support (where applicable) the five Department Priorities that have been identified for increasing student performance statewide. These priorities include: preparing students for college and career; strengthening curriculum and instruction; improving educator effectiveness; turning around our lowest performing schools; and using data effectively to support student achievement.

Applicants for this grant opportunity should be deliberate and intentional in the use of grant funds to support the District Standards and the Department's Priorities. In particular, this grant program may support implementation of the following District Standards: Curriculum and Instruction (aligned, consistently delivered and continuously improving curriculum, sufficient instructional time), Assessment, Human Resources and Professional Development (professional development), and Student Support.

In order to achieve the goal stated above, priorities for this competitive grant are to improve the quality of programs and services by:
  • Implementing activities that enhance one or more of the quality criteria areas referenced above in the Purpose section. (For more details, see Attachment A - Guidelines for Quality Enhancements in After-School and Out-of-School Time Programs in the Additional Information section below). These criteria provide a framework for balanced, quality programming that supports the academic, physical, social, and emotional development of participants.
  • Addressing barriers to student participation, including but not limited to: providing transportation, implementing/enhancing outreach activities, and/or providing program services for particular age groups (K-12) that are not currently being served.
  • Enhancing/expanding quality summer programming to ensure a continuum of programs and services to help to stem summer learning loss and increase summer learning.
  • Providing regional and statewide opportunities for networking, training, and technical assistance to support quality enhancements in programs.

Competitive priority will be given to applicants in Category A (see below) that:
  • Propose to serve relatively high percentages of low-income children and youth, as indicated by the number of students eligible for free/reduced price meals;
  • Receive contracts and/or vouchers from the Department of Early Education and Care (EEC);
  • Are schools or partner with school(s) designated in 2011 as Level Download MS EXCEL file  3, 4 or 5 under the Department of Elementary and Secondary Education's Framework for District Accountability and Assistance;
  • Are schools or partner with school(s) with a 2011 Composite Performance Index (CPI) at or below the state average in ELA (87.2), and/or Mathematics (79.9), and/or Science [(Grade 5 (77), Grade 8 (70.3), Grade 10 (85.7)];
  • Propose to serve children and youth with disabilities in inclusive settings;
  • Propose to serve children and youth who are English language learners (ELL) in settings with their English-speaking peers; and/or
  • Have developed and plan to implement proposed activities jointly with a public school, non-public school, and a community-based organization(s) (CBO).

In addition, the following will be taken into consideration when decisions are made regarding funding:
  • Geographic Location: to ensure a geographic distribution that reaches children and youth in need of these services across the Commonwealth; and
  • Program Size: to ensure a cross-section of program types and sizes that reflect the state's mixed delivery system for Out-of-School-Time (OST)* programming.

*OST refers to after-school and out-of-school time programming (including vacations, weekends, before-school, and summer).
Eligibility: Category A - Quality Enhancements in After-School and Out-of-School Time (ASOST-Q): Massachusetts public school districts, non-public schools, and public and private community-based organizations with existing after-school and out-of-school time programs are eligible to apply for funding. These funds may be used to support quality enhancements during the school-year and/or summer programming.

Category B - Regional or Statewide Networking, Training, and Technical Assistance: Massachusetts public school districts, non-public schools, and public and private community-based organizations with proven experience in providing professional development opportunities.

Please Note: All applicants other than school districts must demonstrate the capacity to administer the program based on the applicant's:
  • Proven fiscal responsibility as demonstrated, for example, through an annual audit; and
  • Previous experience with similar amounts of funding from government (state/federal/local), foundation, or private grants.
Funding: Category A - Quality Enhancements in After-School and Out-of-School Time (ASOST-Q): Applicants may apply for up to $25,000 to support quality enhancements in existing school-year and/or summer programming. Applicants must demonstrate a minimum of 20% matching funds (in-kind and/or cash) that support related OST program activities. Funded applicants (Year 1 - FY2013: up to $25,000) are expected to be eligible, pending state appropriation, for one year of continuation grant funding (of up to $25,000) in FY2014.

Category B - Regional or Statewide Networking, Training, and Technical Assistance: Applicants may apply for up to $10,000 to support networking, training, and technical assistance activities related to the quality enhancement criteria. Funded applicants are expected to be eligible for one year of continuation grant funding (up to $10,000) in FY2014.

Pending funding appropriation, up to approximately $1,410,000 will be available to support FY2013 Quality Enhancements in After-School and Out-of-School Time Grants (in both Categories). Approximately $50,000 will be reserved for funding in Category B.
Fund Use: Funds may be used to support activities that enhance programs and services as outlined in this RFP. Enhancement activities to comprehensive academic and non-academic programming supported by these funds may include, but are not limited to:
  • Academic tutoring and homework centers where content is linked to and based on the Massachusetts Curriculum Frameworks;
  • Programs that improve the health of students, including physical activities, athletics, nutrition and health education, and exercise;
  • Art, theater, and music programs developed in collaboration with the Massachusetts Cultural Council, local cultural councils, or cultural organizations in the Commonwealth funded by the Massachusetts Cultural Council;
  • Enrichment activities not otherwise provided during the school day;
  • Advanced study for the gifted and talented; and
  • Service-learning or community service programs.

Budget expenditures may include, but are not limited to the following:
  • Staff and coordinator salaries;
  • Professional development activities;
  • Stipends for professionals and students involved in the delivery of services;
  • Activities to promote family engagement;
  • Additional costs associated with serving students with disabilities and/or students who are English language learners;*
  • Program materials and supplies; and
  • Transportation. (Please note: vehicles may not be purchased with these funds.)

Notes on fund use:
  • Funds from this grant may not be used to support tuition for individual participants;
  • Not more that 15% of total funds requested may be used to support program administrative costs (e.g., program director, bookkeeping, secretarial, etc.);
  • Indirect costs are not allowable;
  • Not more than 50% of the grant request may be used to support direct service staff; and
  • In Category A, funds requests must be clearly linked to proposed program enhancement activities.

*Expenditures for serving students with disabilities and/or ELL students may include additional staff and specialized training/technical assistance.
Date Due: Thursday, August 23, 2012.
Proposals must be postmarked and emailed (by 5:00 PM) on the date due. (See Submission Instructions for more details.)
Required Forms:
  1. Download PDF document Download MS WORD document  FY2013 Quality Enhancements in After-School and Out-of-School Time Grant (for School Year services -Upon Approval-6/30/2013): Part I - General - Program Unit Signature Page - (Standard Contract Form and Application for Program Grants)
  2. Download PDF document Download MS WORD document  FY2014 Quality Enhancements in After-School and Out-of-School Time Grant (For Summer 2013 services-7/1/2013-8/31/2013): Part I - General - Program Unit Signature Page - (Standard Contract Form and Application for Program Grants)
  3. Download MS EXCEL document  Part II Workbook - Budget (II-A) and Budget Narrative (II-B)*
    (Print and mail with the application all four budget and budget narrative pages. See important opening instructions below.)
  4. Download PDF document Download MS WORD Document  Part III - Required Program Information
  5. Download PDF document Download MS WORD document  Grant Assurances (Page 1 to be completed by Category A applicants, Page 2 to be completed by Category B applicants.)
  6. Download PDF document Download MS WORD document  Partner Assurances (Category A only)
  7. Download MS EXCEL document  Schedule B - Cost Sharing or Matching Schedule (Category A only)

*Note: The Budget and Budget Narrative Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

  1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.

  2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).

Additional Information:
  1. Download PDF document Download MS WORD document  Attachment A - Guidelines for Quality Enhancements in After-School and Out-of-School Time Programs
  2. Intent to Apply: The Department requests that applicants use an online form to indicate an intent to apply for funds under this grant program, to assist Department staff with planning. The online form requests the following information: name of applicant organization, grant category for which applying, estimated total grant request. Applicants may also email this information to asost@doe.mass.edu. Please submit the intent to apply no later than Friday, August 3, 2012.
  3. Organizations and agencies may apply for the grant and also be listed as a partner on the applications of other lead applicants. Through the review process, the Department will aim to ensure that funds benefit as many programs (and their students) as possible.
  4. Bidders Conference and Questions: Due to the competitive nature of this grant, the Department is not able to respond to questions via email or telephone. Two Bidders Conferences (by webinar) are tentatively scheduled for July 9, 2012 (10-11:30 AM) and July 18, 2012 (1:00-2:30 PM) to review the Funding Opportunity (RFP) documents and respond to questions. Registration information for these Bidders Conferences will be posted on the Department's website and sent via email to all those who have submitted an intent to apply or who have previously requested to receive emails about OST programming. Please email asost@doe.mass.edu to be added to this list.

    Questions may be submitted via email to: asost@doe.mass.edu.

    Answers to questions submitted will be incorporated into a Q&A document which will be posted to Quality Enhancements in After-School and Out-of-School Time (ASOST-Q) Grant Program webpage in July 2012. The document will be updated periodically until the grant due date.
Submission Instructions:
  1. Email one (1) complete set of all required documents to asost@doe.mass.edu (must be received no later than 5:00 p.m. on Thursday, August 23, 2012.) NOTE: Signatures are not required on the emailed versions.

    AND

  2. Submit two (2) complete sets of all required documents, including original signatures of the Superintendent/Executive Director (or others as indicated) where required. This set must be mailed (postmarked) no later than Thursday, August 23, 2012.

    Mail to:

    Kristen McKinnon
    Learning Supports and Early Learning (OLSEL)
    Massachusetts Department of
    Elementary and Secondary Education
    75 Pleasant Street
    Malden, MA 02148-4906


Last Updated: July 18, 2012
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